RFQ-Vehicle 456-Maintenance pool-Final.docx
DOCX document 36 KB Posted
- Attached to
- 2026 Fleet Vehicle Purchases
- Solicitation number
- MMSD, 2026, Fleet Vehicle Purchases
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Bid Form for Vehicle 456 issued by the Madison Metropolitan Sewerage District in Wisconsin as part of their 2026 Fleet Vehicle Purchases procurement. The district is requesting quotes for one new seven-passenger hybrid minivan or SUV to be added to their maintenance pool. The vehicle specifications are manufacturer-neutral and include detailed requirements for chassis configuration, braking systems, steering, suspension, transmission, electrical systems, air conditioning, lighting, cooling systems, exhaust, fuel systems, powertrain, interior features, warranty coverage, and backup alarm systems. The vehicle must be white with all-wheel drive preferred, feature 4-wheel disc brakes with ABS, a continuously variable automatic transmission, backup camera, Bluetooth-enabled radio, and regenerative braking capability. Sealed bids must be received by 2:00 p.m. on Thursday, January 29, 2026, at the district office located at 1610 Moorland Road, Madison, Wisconsin 53713, at which time all bids will be publicly opened and read aloud. The vehicle must be delivered and invoiced by December 23, 2026.
Bidders must complete the bid form with the proposed vehicle's year, manufacturer, model, estimated delivery date, and pricing information including sticker price, discounts, title and license plate costs, and the final discounted purchase price. Bidders should provide documentation to substantiate any proposed equipment that deviates from specifications and submit printouts or electronic copies of vehicle specifications for the proposed vehicle. All responses will be public record, and bidders are responsible for ensuring email compliance with the district's quarantine guidelines and confirming receipt within one business day. The district is tax-exempt and reserves the right to reject any or all proposals or waive any technicality. Questions should be directed to Erik Rehr, Maintenance and Reliability Manager, at 608-709-1833 or rfp@madsewer.org.
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Text version
BID FORM E: Vehicle 456
The Madison Metropolitan Sewerage District is accepting quotes for:
One (1) New 7 Passenger Hybrid Minivan or SUV. The specifications are not written to favor any vehicle manufacturer over another. Please note that this specification includes all standard equipment, even if not specifically noted in checklist below. If proposing other equipment, please submit documentation to substantiate product equality.
Proposed vehicle identification:
Bid Form E – page 3
| Year: | ________________________ | |
| Manufacturer: | ________________________ | |
| Model: | ________________________ | |
| Estimated delivery date: | ____________ |
| Sticker price: | $_______________ |
| Discounts: | $_______________ |
Title & new license plate costs: $_______________ Discounted vehicle purchase price: $____________
Minimum requirements description
Meets Minimum Requirement If NO, or if offering alternate specs, please provide detailed explanation. Use additional sheets as necessary.
Vehicle Configuration-Chassis
All-wheel drive preferred; front wheel drive acceptable if no other options exist
Single color factory paint: WHITE
4 doors with rear hatch
7 passenger seating minimum
Dual outside heated mirrors, electrically operated
All glass to be Sunshield tinted.
Full chassis and under body rust proofing applied per industry standards.
Provide rust proofing warranty information.
Keys
Provide Two (2) sets of keys or FOBs for the vehicle
Brakes
4-wheel disc brakes
4-wheel ABS
Regenerative braking system, if applicable
Steering
Tilt / Telescoping steering wheel
Electric power steering
Front Suspension
Tires, Two (2) all season steel belted radial, minimum
State size, type and capacity:
Rear Suspension
Tires, Two (2) all season steel belted radial, minimum
State size, type and capacity:
Transmission
Electronically controlled continuously variable automatic transmission
Electrical
Intermittent windshield wipers
Instrumentation: speedometer, hybrid system power meter, fuel gauge and odometer
AM/FM radio with Bluetooth capability
Back up camera
Electrically operated locks and door windows
Cruise control
Auxiliary 12V power outlet with cover, USB outlet, and 120v/20A outlet
12-volt negative ground system
Air Conditioning and Heating
Factory fresh air heater and defroster
Factory air conditioning
Lighting System
Wiring and lighting must support Safety lighting Equipment and turn signals
Day time running lights
Cooling System
Normal-duty cooling system
Anti-freeze protection to -30 degrees F
Low silicate anti-freeze
Exhaust System
Stainless steel exhaust system
Fuel System
Electronic fuel injection
Fuel Tank: State fuel tank size
State EPA estimated MPG:
Power Train
Displacement: Minimum 1.6L, 4 Cylinder
Fuel: Gasoline
Traction battery, if applicable. State battery type and output:
Disposable air filter, fuel and oil filter
Interior
Fabric upholstered: NOT BLACK
Rubberized floor covering if available
Rubberized floor mats
Inside rearview manual day/night mirror
Visors: driver and front passenger
Dome and cargo area lights
Rear backup camera
Airbags: driver, front passenger, side curtains
Seat belts: driver and all passengers
Manuals:
Provide manuals for the vehicle and all attached/installed equipment, if available complete set of the operator’s manual in CD format
Warranty
Provide all warranty information
Back-up Alarm
The vehicle shall be equipped with an OSHA approved electronic back up alarm if available and compatible with vehicle
Options
One (1) each, full size spare tire
Traction/Stability control system
Front and rear mud flaps or splash guards
Provide printout/electronic copy of vehicle specifications for the vehicle being submitted.
Vehicle to be delivered and invoiced by December 23, 2026.
Net vehicle purchase price: $_______________
| Company name: | ________________________________________ | ||
| Company address: | ________________________________________ | ||
| ________________________________________ | |||
| ________________________________________ | |||
| ________________________________________ | |||
| Company phone: | ________________________________________ | ||
| Company fax: | ________________________________________ | ||
| Authorization signature: | ________________________________________ | ||
| Printed name: | ________________________________________ |
Bids will be received until 2:00 pm January 29, 2026.
Date and time received: _________________________
File details come from the government source that posted it. Updated .