161248 Grounds Keeping

The Virginia Department of Transportation is requesting bids on grounds keeping services for the Ashland Residency at 523 N. Washington Highway, Ashland, Virginia 23005, with bids due November 2, 2026 and an optional prebid conference held on October 19, 2026.

The scope encompasses mowing, edging, trimming, litter pickup, and onsite trash disposal for 1.91 acres across four separate areas (1.36, 0.25, 0.11, and 0.19 acres). Services are required on both sides of fence lines. Landscaping, mulching, and plant care of flower beds are explicitly excluded. The anticipated service start is mid-April to May 1, with the mowing season running May through November. Historical data indicates nine to twelve mowing cuts annually.

Prime contractors may subcontract physical groundskeeping work with VDOT's written approval; subcontractor approval requests may be submitted either at bid or after award, per Special Terms and Conditions #23 and Attachment B. Contractors must maintain all required insurance coverage per Section IX, General Terms and Conditions, Letter T. No bonds are required.

Multiple purchase orders may be issued under this contract. Three addenda have been issued: Addendum #1 (October 13) specified the approximate acreage as 1.5 acres and added a site map; Addendum #2 (October 15) revised the total acreage to 1.91 acres and provided a detailed site map with polygon notations; Addendum #3 (posted October 21) provided additional clarifications on contract terms. Bidders must acknowledge receipt of all addenda prior to bid submission or face declaration of non-responsiveness.

Tracey Higgins serves as the Procurement Officer (Tracey.higgins@vdot.virginia.gov). The Q&A document addresses subcontracting qualifications, insurance, and operational requirements. No contract value, term length, or incumbent information is disclosed in the available materials.