Y1DA--Project 688-CSI-013 Cardiac Cath Lab Replacement Room 4A124 at the Washington DC VAMC.

CFA Submittal North Parking Garage Expansion Page 1 of 10

?.## STATEMENT OF WORK

Washington DC VAMC

50 Irving Street, N.W. Â Â

Washington  DC  20422

STATEMENT OF WORK (SOW)

CARDIAC CATH LAB REPLACEMENT ROOM 4A124

PROJECT # 688-CSI-013

1. CONTRACTING OFFICER S INFORMATION (CO).

Name:

Liana J Holland

Department:

Contracting Office, NCO 5

Address:

501 Butler Avenue, Martinsburg WV 25405

E-Mail Address:

Liana.Holland@va.gov

2. CONTRACT TITLE.

Cardiac Cath Lab Replacement Room 4a124

3. DEFINITIONS:

VA: Veterans Affairs.

COR: Contracting Officers Representative. VA employee of VAMC Facilities and Engineering Service officially assigned to act as a Project Manager and Inspector on behalf of VAMC and the Contracting Officer. COR shall be First Point of Contact on all matters concerning contract work for subject Project.

DCMR: District of Columbia Municipal Regulations

DOEE: Washington, D.C. s Department of Energy and Environment

ICRA: Infection Control Risk Assessment. An ICRA form must be filled out and signed by Infection Control personnel prior to any work coordinate with COR.

ILSM: Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work.

NFPA-NFC: National Fire Protection Association National Fire Codes.

NEPA; National Environmental Protection Act. An environmental law that requires all federal agencies to prepare environmental assessments (EAs) and environmental impacts statements (EISs) on any major construction project.

NEC: National Electrical Code, NFPA NFC Standard 70

SDS: Safety Data Sheets.

SWMP: Storm Water Management Plan.

PROVIDE: Whenever used throughout the Scope of Work, term Provide is to be understood to mean Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications and Manufacturer s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

CONTRACT DOCUMENTS: Construction Drawings and Specifications distributed to bidders in hard copy or electronic format.

SIMILAR IN SCOPE: High-Cost High Tech construction projects.

SIMILAR IN SIZE: Meet the limits of the magnitude of projected construction costs or exceed the upper limit identified in the solicitation.

4. SCOPE.

The purpose of this project is to provide Construction Services necessary for the Cardiac Cath Lab Replacement, Room 4A124 at the Veteran s Affairs Medical Center in Washington DC (VAMCDC) located at 50 Irving Street, N.W. Washington D.C. 20422.

Contractor to provide a proposal to include all the necessary materials, labor, and equipment to complete all required construction work within all documented areas. Work consists of interior renovations of approximately 2,200 square feet, within the A Wing, 4th Floor in Building 1 of VAMCDC, according to Contract Documents (Drawings and Specifications) dated 05/20/2025.

The work includes but it is not limited to selective demolition, interior Architectural, Structural, Mechanical, Electrical and Plumbing systems, renovation of existing flooring, ceiling, wall finishes and related Mechanical, Electrical and Plumbing work necessary for a complete renovation. The Contractor shall also coordinate the installation of all systems or items that in the Contract Documents are required to be installed by others .

The proposal shall include all costs for construction activities that may be performed, including work during non-clinical hours (evenings, nights, and weekends) to minimize impact to patients. Work shall be performed during normal working hours, unless requested by the COR and/or approved by the Contracting Officer.

The Medical center will be operational during construction work and the Contractor shall provide a Safety/Infection Control Plan submittal for approval.

Additional modifications of existing building areas, where required by Contract Documents, shall be included to support the construction project.

Construction phasing is required per Contract Documents. Phasing should be coordinated, and approval must be provided by the CO/COR.

Staging and laydown areas will be finalized between the contractor and the VAMC. For any offsite, project specific, stored materials that the contractor is invoicing due to unexpected extensive government delays, the location must be pre-approved in writing by the Contracting Officer, with access to allow for onsite inspection by the COR. The invoice must include the following support documentation: Bill of Material, Paid Material Invoice copy, and Insurance Certificate for the materials stored at the stored location.

Asbestos abatement is a requirement of this contract, and it is included in the scope of work per Contract Documents. The Contractor is required to submit an Abatement Plan.

The Physical Access Control System shall be an extension of the existing Johnson Controls system. This system is under a service contract with Johnson Controls (POC: Mark Bradford. Tel: 571-287-1333. Email: Mark.K.Bradford@jci.com).

Direct Digital Control for the HVAC System and the Fire Detection and Alarm System shall be an extension of the existing SIEMENS system and is under service contract with SIEMENS Industries. (POC: Kevin Kidwell Tel: 301 837-2828. Email: kevinkidwell@siemens.com).

The existing warranty and service contract in-place, for the above-described systems shall be maintained and not voided by work performed under this project.

It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instructions of materials to be used, and discrepancies or conflicting requirements in the Statement of Work and/or Contract Documents before preparing the Final Proposal. Contract Documents (Construction Drawings and Specifications) take precedence and will govern other distributed documents if any conflicts arise. Notify COR immediately for such discrepancies and/or conflicts.

The Construction Progress Schedule/CPM schedule, Submittal Schedule, Cost Progress Schedule, Accident Prevention Plan, Life Safety Plan, QC Plan, ICRA, Preconstruction Checklist and Security Requirements documents for Badging shall be submitted for evaluation/approval before NTP is issued and within thirty (30) calendar days of receipt of Notice of Award, unless otherwise directed from Contracting Officer. The starting date of the schedule shall be the date the contractor receives the "Notice to Proceed". At a minimum, both the starting and ending dates shall be indicated on this schedule. The Construction Progress Schedule/ CPM schedule must include vendor lead times and all schedules to be updated when changes occur.

The Cost Progress Schedule shall indicate the anticipated installation of work for each activity, including phasing, and be approved from the contracting officer. The actual percentage completion will be based on the value of installed work divided by the current contract amount. The actual completion percentage will be indicated in the monthly progress report.

The Contractor shall also provide a 24 x36 construction sign attached to the entry of the construction site. The sign may contain a picture of the completed project in addition to other pertinent information like the A/E s and Contractor s name, Project Cost, Start Date, End Date, etc. Coordinate the sign requirements with the COR. See Attachment 1 for more information.

5. PERFORMANCE MONITORING

The contractor s performance will be monitored by the Contracting Officer, Infection Control Risk Assessment Office, as well as the Safety Office during the contract period. The Contracting Officer will review the materials, workmanship, certification and expertise of the contractor and their sub-contractors to verify they are in compliance with the drawings/specifications of the contract documents and Construction Schedule. Non-compliance with specifications and drawings without prior written approval will require replacement to meet the contract documents at the contractor s expense.

Coordinate all administrative and construction requirements exclusively with or through assigned Contracting Officer Representative (COR).

The Safety Office will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Non-compliance may result in a job site shut down until compliance is met at the contractor s expense.

The contractor shall furnish to the COR each day a consolidated report for the preceding workday in which is shown the number of laborers, mechanics, foremen/forewomen and pieces of heavy equipment used or employed by the contractor and subcontractors. The report shall bear the name of the firm, the branch of work which they perform such as concrete, plastering, masonry, plumbing, sheet metal work, etc. The report shall give a breakdown of employees by crafts, location where employed, and work performed. The report shall also list materials delivered to the site on the date covered by the report.

Contractor will submit their Daily Report form to the COR with an electronic copy to the Contracting Officer for approval, prior to construction beginning.

6. SECURITY REQUIREMENTS.

The contractor will not require access to confidential systems. The security requirements and impact for this project have been identified in VA Handbook 6500.6 Appendix A. The C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

Upon receipt of the Notice of Award and prior to attending the pre-construction conference where NTP will be issued, the successful bidder shall have submitted the Security Requirements documents. This process includes the completion and submission of Background Investigation Request Worksheet to the VHA Service Center Personnel Security Office. Each contract employee is required to undergo a Special Agreement Check (SAC) background investigation which equates to being fingerprinted.

Upon successful completion of fingerprinting, all contract employees will be required to obtain a non-Personal Identity Verification (non-PIV) badge. Contractor staff working on site will be required to wear the badges at all times while on site. Contractors will be required to immediately notify the Contracting Officer of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the Contracting Officer before final payment can be made. See attached Security Package for more information.

7. PERIOD OF PERFORMANCE.

The construction period for this project is 240 calendar days from Notice to Proceed (NTP) barring any unforeseen incidents with inclement weather.

8. DELIVERY SCHEDULE.

SOW Task#

Deliverable Title

Format

Number

Calendar Days After CO Start

1

Daily Reports

Contractor-Determined Format/COR Approved

1 copy

Daily

2

Status Report/Meeting

Contractor-Determined Format/COR Approved

1 Copy to COR; 1 copy to CO

Weekly

3

Project Schedules

Contractor-Determined Format/COR Approved

1 Copy

Monthly

3

Submittals/Samples

Per Specifications

Per Specifications

Per Specifications

3

Construction Photos

Contractor-Determined Format/COR Approved

1 copy

Monthly

4

As-Built Drawings

Per Specifications

Per Specifications

14 Days after Completion

SUBMITTAL REQUIREMENTS.

The Contractor shall furnish to the Contracting Officer, for his/her approval, an electronic, PDF version of all shop drawings, product data, Safety Data Sheets (SDS), and catalogue cuts, of all equipment furnished under this contract, before purchase, manufacture or construction. The Contracting Officer will examine these submittals, and one copy will be returned to the Contractor if approved or require correction.

It is the responsibility of the Contractor to set up a FTP site that complies with VA requirements, like PROCORE or NEWFORMA, to publish the required information like submittals, shop drawings, RFIs, cut sheets, etc.

The Contracting Officer shall return the submittals approved or disapproved within 14 calendar days after receipt.

Warranties and operating instructions are required at the completion of the Contract work per Specifications.

SAFETY PRECAUTIONS.

The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, NFPA, EPA, and those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for following/complying with the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

Contractor shall assume the responsibility to guard against causing fires and/or explosions and to protect Government Property, reference NFPA 241 and OSHA 29 CFR 1926.

Follow Interim Life Safety Measures (ILSM). Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression and/or smoke/fire partitions will be shut down or rendered ineffective during construction. Coordinate with the VA safety Office through COR. ILSM must be posted outside work area at all times.

The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. All utility shutdowns shall be coordinated through the COR and not compromise security, communication or fire safety for occupants.

All construction fire barriers that separate the construction area from the rest of the Medical Center to be 1-hour rated. Once all 1-hour construction fire barriers are in place, Safety & Infection Control will inspect with the CO/COR to ensure all protective measures are in place to start. After all Safety, Infection Control, Security, and other things are in place a Pre-Construction Checklist Assessment will be signed by Safety, Infection Control, and COR. Then the document shall be posted outside of the main entrance door throughout the duration of the project.

The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Association (NFPA) 10 and NFPA 41 must be provided and be operational.

The Contractor must obtain a burn permit from VA Safety Office thru the COR prior to any cutting, welding, brazing, grinding, and soldering. All permits shall be prominently displayed outside of the entrance door(s) during all construction.

The Contractor shall notify the COR of any Utility Outages, and a Utility Outage request must be completed by FMS prior to taking any Utilities out of service. Contractor shall allow ample time for FMS to coordinate and schedule such events.

All necessary precautions shall be taken by the contractor to prevent activation of any existing smoke detectors or sprinkler heads.

The Contractor shall at all times keep the work area free from accumulation of waste materials. Contractor is responsible for the removal of all materials and debris from the premises utilizing Contractor s waste bin under the guidance of state, federal, and local laws and regulations. Use of owner s waste bins is prohibited. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

Any repair of damage caused as a result of this project will be the responsibility of the Contractor.

General Requirements For Abatements

The Contractor shall provide a quantity of construction personnel, equipment, materials, tools and supervision as needed to complete the services and technical requirements in the Statement of Work (SOW). It is expected that the Contractor shall partner closely with facility personnel to verify asbestos containing material, lead paint, mold, etc. All abatements will be coordinated, requested, and vetted through the facility Safety Office.

The Contractor must be approved by applicable authorities to provide abatement services in the District of Columbia. All work and disposal shall be done according to state, federal and local laws and regulations.

The Contractor shall designate and make available a representative to meet with the Contracting Officer s Representative (COR) weekly or a previously agreed upon alternative schedule to discuss the Progress Report, or other matters pertaining to the project. The contractor shall follow up all telephone conversations affecting the scope of work with an email summary of the conversation sent to the COR.

The Contractor shall NOT conduct any work that is beyond this Statement of Work unless directed in writing by the CO. Any work done by the Contractor beyond this SOW without direction from the Contracting Officer (CO) will be at the Contractor s own risk and at no cost to the Washington D.C. Veteran Affairs Medical Center or U.S. Government.

The Contractor shall prepare and maintain a Project Schedule and Abatement Plan to address the cost and schedule for the project. The Project Schedule and Abatement Plan is intended to document the entire project from beginning to end.

Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under this contract.

The Contractor shall survey the facility areas where construction will take place with the facility designated subject matter expert and become thoroughly familiarized with the existing conditions and conditions that will affect the construction. The Contractor will coordinate verification of existing conditions and conditions that affect the abatement by properly vetting the hazards through the designated facility subject matter expert.

The Contractor shall ascertain all local permit requirements, licensing requirements, and the quality and availability of materials, sub-contractors, and equipment that may be needed to execute the contract.

The Contractor shall inspect and evaluate all available drawings and reports pertaining to the project. The Contractor shall field verify all dimensions for construction relevant to the project.

All materials and equipment incorporated into the project shall be brand new. The Contractor shall transport and safeguard all materials and equipment required for construction as instructed by the manufacturer s instructions. The contractor shall include all transportation and installation costs in the bid price.

The Contractor shall maintain continuous usage of approved existing systems during construction, including providing temporary cooling units if necessary. Request must be listed in the Abatement Plan and approved in writing by the facility designated subject matter expert

Deliverables to accompany completion of construction: The Contractor shall provide one copy of proof of proper disposal of hazardous materials to COR.

It is the responsibility of the Contractor to submit a written abatement plan that list at a minimum the site specifics like:

Brief description of the estimated quantities of asbestos containing materials to be abated (for example 10 linear meters (feet) of