Y1DA--CON-NRM-668-22-105 Upgrade AHU-09/15 Mechanical Systems

The Department of Veterans Affairs Veterans Health Administration (VISN 20) is soliciting proposals for upgrade of Air Handling Units 9 and 15 mechanical systems at Mann-Grandstaff VA Medical Center in Spokane, Washington, with proposals due June 2 at 10:00 AM PDT and questions due May 20 at 10:00 AM PST. The procurement is 100% open market unrestricted, with estimated contract value between $1,000,000 and $2,000,000.

Place of performance is Spokane, WA 99205, Building 1 of the medical center. The project encompasses replacement of air handlers, electrical panelboards, breakers, cables, conduit, direct digital controls upgrades, and exhaust fans integrated with the existing Building Automation System across a 365-calendar-day performance period beginning within 10 days of Notice to Proceed.

The scope includes asbestos abatement (regulated ACM materials documented in prior survey), infection control risk assessment compliance at Level IV precautions (requiring negative pressure containment with HEPA filtration and hard barriers), and coordination with occupied 24/7 hospital operations. Work hour restrictions apply: regular day shift (8:00 AM–4:30 PM), with impact work limited to 4:30 PM–9:00 PM weekdays. Contractors must provide temporary air handling systems during phased work, temporary heating and cooling during cutover, and all supervision, labor, materials, and startup services including commissioning, demonstration, and one-year warranty on materials and installation.

Distinctive requirements include identification of five key personnel (Project Manager, Quality Control Manager, Site Superintendent, Site Safety and Health Officer, and Commissioning Authority with no dual roles permitted for the Superintendent and SSHO), NEBB or AABC certified testing and balance providers, AISC certification for structural steel work, and compliance with Davis-Bacon prevailing wage rates (effective May 18, 2026, ranging from $23.07 to $75.37 per hour base plus fringe benefits). All personnel require security badging and must comply with VA Contractor Rules of Behavior, including mandatory information security and privacy training, FIPS 140-2 encryption, and no remote access to non-public VA information systems from publicly available computers.

Award is firm fixed-price using best value tradeoff source selection with evaluation weighted as Technical Approach (Factor 1), Past Performance (Factor 2), and Price (Factor 3), where non-price factors are significantly more important than price. Offerors must submit three to five past performance references from the past five years of similar size and scope, with at least two demonstrating large air handling equipment installation experience, supported by completed Past Performance Questionnaires. Bid guarantee required is 10% of bid price or $200,000, whichever is less. Two deductive alternates allow removal of VAV box installation while maintaining test and balance for AHU-15 (Alternate 1) and AHU-09 (Alternate 2). Amendment 0002 (May 21, 2026) added Contractor Questions and Answers and revised wage determination and bid guarantee clause. Pre-bid site visit was conducted May 13, 2026, and is not mandatory. NAICS 238220; PSC Y1DA.