668-22-105 - 36C26026R0082 - Contractor Questions and Answers 5-21-2026.pdf
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- Solicitation number
- 36C26026R0082
About this file
This document is a Contractor Questions and Answers file for VA project 668-22-105, an Air Handling Unit (AHU) 9/15 upgrade. The file addresses 31 contractor inquiries regarding project execution, system requirements, and contract administration.
Key technical and operational requirements include: the existing fire alarm system is EST3, maintained by Fire Systems West; HVAC controls specifications are referenced in section 23 09 23-1.1.F; temporary air handling systems must be provided by the contractor during phased work; contractors must provide their own site office/trailer with utility connections available at the contractor's metered expense; designated contractor parking will be provided along with potential laydown space pending availability; the facility will remain occupied during construction with work hour restrictions detailed in drawings G-001 and 01 00 00; contractors are responsible for temporary heating and cooling during system cutover; and AISC certification is required for structural steel fabrication and erection. The contract duration is confirmed as 365 calendar days. Key staffing restrictions prohibit individuals from serving dual roles as SSHO, QCM, or Superintendent, and specifically prohibit the Superintendent from also serving as SSHO. The commissioning agent will be provided through a separate VA contract. Regarding financial terms, contractors are responsible for sales tax; no Economic Price Adjustment clause is included; bid validity period remains unchanged; and the bid guarantee is 10 percent of bid price or $200,000, whichever is less. The contractor must begin performance within 10 days of Notice of Award, and PPQs (Past Performance Questionnaires) are required and should be tailored to this specific project rather than reusing prior submissions. A site visit occurred on May 13, 2026, at 8:00 AM PST but is not mandatory.
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668-22-105 Upgrade AHU 9/15 Contractor Questions and Answers
1. What is the existing fire alarm system being used? Is there a preferred fire alarm vendor used by the VA?
Answer: System is EST3, which Fire Systems West currently maintains for us.
2. What is the existing HVAC controls system being used? Is there a preferred control and integration vendor used by the VA?
Answer: See 23 09 23 -1.1.F.
3. Are temporary air handling systems required to be provided by the contractor during phased work?
Answer: Yes.
4. Will the Government provide any existing as-built drawings or updated mechanical layouts?
Answer: No, not for bidding purposes.
5. Are there any restrictions on working hours due to patient care operations?
Answer: See drawings and specs (G-001, 01 00 00).
6. Can past performance from subcontractors be submitted in support of the prime contractor?
Answer: 36C26026R0082, Factor 2: Past Performance, “When evaluating past performance, the role performed by the Offeror or its subcontractor(s) will be considered for consistency with the proposed role to be performed by the offeror or subcontractor(s) under this contract.”
7. Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?
Answer: Yes.
8. Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse?
Answer: No.
9. Will the Government provide detailed requirements for contractor badging?
Please clarify the PIV process, including documentation, background checks, and estimated processing time.
Answer: See 01 00 00-1.5.B.
10. Can the Government confirm the stated contract duration is accurate, considering phased access and execution requirements?
Answer: Confirm (SOW says 365 calendar days).
11. May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified?
Answer: No.
a. If not, may the Superintendent also serve as SSHO?
Answer: No, see 01 35 26-1.9.A/C.
12. Will the contractor be required to provide a site office/trailer, or will space within the facility be made available?
Answer: No space within the facility will be made. Contractor must provide their own office/trailer/containers. See 01 00 00-1.6.
a. Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage?
Answer: Yes. See 01 00 00-1.22.
13. Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged off-site?
Answer: Designated contractor parking will be provided (01 00 00-1.5.F.2), and a laydown area may be provided pending availability of space (01 00 00-1.6).
14. Will the VA provide and hire the commissioning agent, or is the contractor responsible?
Answer: Commissioning agent is through a separate contract. See 01 91 00- 1.8.C.
15. Will the VA provide recent asbestos and lead survey reports?
Answer: Refer to solicitation.
a. If abatement is required, will the VA identify known ACM/LCM locations?
Answer: Refer to solicitation.
16. Does the existing roof have an active warranty? If so, who holds it and who is the manufacturer?
Answer: No known roof warranty.
17. Does the VA have an existing fire alarm/security service provider? If so, please provide contact information for required coordination.
Answer: Fire Systems West currently maintains our fire alarm system.
18. Will the facility remain occupied during construction, or will temporary relocation of staff/equipment be required?
Answer: Facility will remain occupied. Refer to notes on AD-201 and AD-202.
19. Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption?
Answer: Refer to G-001 and 01 00 00 for exact hours.
20. Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include them?
Answer: Contractor is responsible for providing temporary heating and cooling.
21. Are existing low voltage cable pathways intended to be reused?
Answer: Yes, if space is available.
22. Is American Institute of Steel Construction (AISC) certification required for fabrication and/or erection of structural steel?
Answer: Yes, see 05 12 00-1.5
23. Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases?
Answer: No, the general contractor will be responsible for sales tax.
24. Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?
Answer: Refer to the solicitation, no provisions for EPA have been included.
25. If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?
Answer: A revised proposal will only be accepted if an amendment is published.
26. How soon after contract award does the Government anticipate issuing the official Notice to Proceed?
Answer: The Contractor is to begin performance within 10 days of Notice of award. Refer to solicitation documents for the requirements to receive the notice to proceed for onsite work.
27. Will the Government consider reducing the required bid validity period to account for inflation and contractor pricing risk?
Answer: Refer to solicitation. The acceptance period will remain unchanged.
28. Can we use CPARS instead of PPQs?
Answer: PPQs are required.
29. If PPQs are required, can we use previously completed PPQs (from prior submissions or projects)?
Answer: The Government recommend tailoring completed PPQs to this requirement.
30. Bid bond amount is not mentioned in the Solicitation under FAR 52.228-1 BID GUARANTEE, can you please clarify how much is the bid bond amount?
Answer: The amount of the bid guarantee shall be 10 percent of the bid price or $200,000, whichever is less.
31. Is a site visit mandatory, and if so, what are the scheduled dates?
Answer: Site visit is not mandatory, and site visit occurred on May 13, 2026, at
8:00 AM PST.
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