Y1DA--626-25-102 - Apheresis-Mohs Storage Room Compliance Upgrade

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STATEMENT OF WORK

Department of Veterans Affairs (VA)

Tennessee Valley Healthcare System (TVHS), Nashville Campus

Requirements for Construction Services

Project 626-25-102

Apheresis-Mohs Storage Room Compliance Upgrade

GENERAL INFORMATION

Title of Project: Project 626-25-102 Apheresis-Mohs Storage Room Compliance Upgrade

Scope of Work: The contractor shall furnish all labor, material, equipment, and supervision necessary to accomplish the work for this project, including architectural, plumbing, controls, mechanical, electrical power/systems, construction, alterations, necessary removal of selective existing construction and certain other items to complete the project; to the satisfaction of the VA and Contracting Officer Representative (COR). Relating to Project 626-25-102 Apheresis-Mohs Storage Room Compliance Upgrade at the Tennessee Valley Healthcare System (TVHS), Veterans Affairs Medical Center (VAMC), 1310 24th Avenue South, Nashville, TN 37212.

Statement of Bid Item(s):

Base Bid: Complete Project 626-25-102 Apheresis-Mohs Storage Room Compliance Upgrade in strict accordance with the specifications the TVHS, VAMC, 1310 24th Avenue South, Nashville, TN 37212.

Install three (3) constant volume DDC VAV boxes (one (1) box per closet). Include all necessary ducts from nearest medium pressure duct, ceiling diffusers, and duct insulation for new duct and repair adjacent insulation as needed.

Provide controls to the three (3) constant volume DDC VAV boxes and connect boxes into the Siemens head in control system.

Install re-heat piping from the adjacent rooms to the new VAV boxes. Install insulation for pipes and repair adjacent insulation as needed.

Patch/repair any wall surfaces that have been damaged or altered as a part of this project. Painting, caulking, and fire-caulking will be required.

Provide VA COR with before and after photos of the work. Any damaged noted at the completion of the work will be the responsibility of the contractor to repair, unless damage was identified before work commences.

The new VAV boxes will need to be tested and balanced by a certified professional at the end of the installation.

Period of Performance: 60 calendar days from the issuance of the Notice to Proceed to complete the work.

GENERAL REQUIREMENTS

All work, including materials, shall have a one (1) year warranty, or as noted in project specifications. Warranty will commence when the system becomes operational and trending data has been collected for two (2) weeks, with no system issues identified by the COR.

Medical Center normal working hours are Monday thru Friday from 6:00 a.m. to 5:00 p.m. On-site work time shall be managed to minimize the effect on the medical center.

Portions of work that require shutdowns, noise, vibration or interrupt adjacent service operations will be performed from 5:00 a.m. to 7:00 a.m. and from 5:00 p.m. to midnight. On weekends the work can be performed between 6:00 p.m. Friday to 9:00 p.m. Sunday.

The contractor will be required to work nights and weekends to complete the work. In order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR two (2) week in advance of the work taking place.

The contractor will coordinate all work in advance with the VA COR.

The contractor superintendent will always be on-site during the performance of the work associated with this contract.

When using furnish , provide , install , or similar term is used regarding all labor, materials, and equipment to perform the job it shall mean a complete installation that is ready for use.

The contractor shall identify all employees that will be working under the awarded contract. The contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring one photo I.D. and the second form of state /federally issued id to obtain a VA Contractor identification badge. This badge must always be worn above the belt while on medical center property. The contractor s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges will result in a surcharge.

Daily reports shall be provided to the COR daily. These reports should also include safety issues and corrections.

The contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The contractor shall also verify all dimensions in the field and shall advise the Contracting Officer (CO) / Contract Specialist (CS) and COR of any discrepancy before performing any work. The contractor shall be responsible for the coordination and proper relation of his work to the building, structure, phasing, ensuring the safety of employees, and workmen.

The contractor shall not allow smoking in any building or vehicle or Connex (located on VA property) and shall ensure employees do not smoke on VA property. This is a smoke free facility.

The contractor will take adequate precautions to protect all adjacent equipment, concrete pads, and walkways in the work area from spills, drips, runs, and damage from the use of power tools.

The general contractor will be provided one (1) parking space. Other contractor staff can park in designated areas in adjacent Vanderbilt parking garages (any parking expenses incurred by the contractor, contractor employees, or contractor sub-contractors are the responsibility of the general contractor). Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds.

The Contractor shall keep the work area and stored materials/equipment(s) areas free from the accumulation of waste materials at all times. The Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. This includes the area around the dumpster/Connex. Materials stored on-site shall be organized and inside a conditioned storage space. Materials shall not be stored on Connex. The work is taking place in a medical facility, the contractor will need to always keep the area clean. Cleaning products/tools are not provided by the VA the contractor must bring their own cleaning products/tools.

Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that produce and distribute mechanical products across the United States for over five (5) years. Manufacturers must have local vender representatives.

When fixtures/devices are being removed, remove all appurtenances related or connected to the items being removed or demolished. Utilities shall be removed back to the source or active main/branch. Do not leave any abandoned utilities/lines or dead-end lines. Final verification required by COR before covering up connection.

The type of controls throughout project work shall be consistent. Controls must be of the same manufacturer and type.

Due to space limitations and the scale of this project, the contractor will not be provided space for staging. For equipment/material that is no longer needed and/or waste, the contractor is responsible for their proper and daily removal.

There is only one (1) final inspection at the end of the project, contractor shall request a final inspection two (2) weeks after providing a certified inspection report (in writing), and a copy of their completed and corrected QA inspection. At the time of the request there shall be no incomplete work.

The contractor's safety manager is responsible for safety inspections of all contract operations and will be identified to the contractor. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract (the VA safety regulations will often be more stringent than the standard OSHA regulations). Provide signage and barricades, as required, to maintain safety and protection of work around the project work site.

Provide and maintain infection control requirements. All projects require HEPA filtration, zipper wall entrance, and walk off mats.

Enclosure (1) Contractor s Flash Pass Request Form

Contractor s Flash Pass Request

First Name: Middle Initial: Last Name:

Date of Birth:

Place of Birth:

SSN:

Gender (circle one): Male Female

Hair Color:

Eye Color (circle one): Blue Brown Green Hazel Gray Black

Height: Weight:

Ethnicity (circle option): African African American Arab Asian Caucasian

Hispanic Native American Indian Polynesian

Other:

Credentials/Organizational Title (AKA Position/Job Title):

Cost Ctr.: 8504

Work Phone Number (cell):

Contract End Date:

Name of Company:

Name of COR:

Have you ever had a PIV/Flash Badge at any VA at any point? (circle one): Yes No

Enclosure (1)