X1DB--Coldwater Clinic Lease
Closed Solicitation Posted
- Solicitation number
- 36C25025R0030
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Coldwater Mi, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs seeks to lease 10,000 ANSI/BOMA Office Area (ABOA) square feet of medical clinic space in Coldwater, Michigan, for use as a Consolidated Medical Clinic. The VA will consider space in existing buildings or multi-tenant new construction, with a preference for existing space in single-tenant buildings, requiring 60 parking spaces (revised from the original 77). This is a fully serviced, turnkey lease procurement where rent covers all lessor costs including shell upgrades, tenant improvements, operating costs, real estate taxes, and security upgrades. Proposals are due by July 31, 2025, at 1:00 PM EDT, with a virtual pre-proposal conference held on July 7, 2025. The evaluation will be conducted using a best value tradeoff process considering technical capability, operations and maintenance plan, past performance, and price.
This solicitation has no set-aside designation and no current incumbent contractors are identified. The lease term will not exceed 20 years, with the anticipated lease commencement in January 2026, though the actual start date will depend on substantial completion of construction and issuance of a certificate of occupancy. The space must be located within a specified delineated area in Coldwater, Michigan, and must be contiguous space on a single ground or first floor. The procurement allows for proposals covering multiple lease term scenarios including a 20-year full term, 15-year firm with 5-year soft term, and 10-year firm with 10-year soft term options. The construction period is specified as 360 calendar days for facility completion, and the facility must meet comprehensive VA healthcare standards including Joint Commission accreditation requirements and specific security protocols for a Facility Security Level II designation.
Notice text
2 versions
Update #2 · Latest ·
___________
Initials
VA COLDWATER CLINIC LEASE
RLP 36C25025R0030
ANSWERS TO PRE-PROPOSAL CONFERENCE QUESTIONS
Can the Government please specify a distance for how close or far from a dispensary the government is willing to be located?
Answer: There is no clear, specific distance as to what constitutes close proximity. This would be determined by and in the discretion of the Contracting Officer, as consistently applied. For illustrative purposes, properties where dispensaries are contiguous or directly adjacent across the street would likely be considered as being in close proximity.
Would the government be willing to reduce the parking requirement slightly?
Answer: The parking requirement will be revised to 60 spaces.
Please clarify if this is to be a turnkey procurement or not. The third paragraph under RLP 1.08 (C) conflicts with the turnkey directions.
Answer: The RLP, and the Lease contemplated under the RLP, require design intent drawings prior to award. The language under §1.08(C) of the RLP shall read:
Should the Offeror be awarded the Lease, the terms of the Lease shall be binding upon the Lessor without regard to any statements contained in this RLP.
Lease contemplated by this RLP is a fully serviced, turnkey Lease with rent that covers all Lessor costs including all shell upgrades, TIs, operating costs, real estate taxes, and security upgrades. Rent will be based upon a proposed rental rate per rentable square foot (RSF), limited by the offered rate and the maximum ABOA SF solicited under this RLP. The Tenant Improvements to be delivered by the Lessor shall be based upon information provided with this RLP and Lease, including Agency Specific Requirements (ASR). The Lessor shall design and build the TIs and will be compensated for the TI costs based upon turnkey pricing established under the Lease.
Offerors are required to prepare Design Intent Drawings (DIDs) prior to Lease Award [emphasis added]. See Paragraph TURNKEY PRICING WITH DESIGN INTENT DRAWINGS PRIOR TO AWARD for further details.
Is there any flexibility on amenities?
Answer: §1.05(C) is deleted in its entirety.
Please clarify how the government would like to receive the volumes. Paragraph 3.02 lists three volumes and specifies what should be included in each, but Paragraph 4.08 also lists volumes and specifies which should be included in each. Should we have a 3.02 Volume I, II, and III, and a 4.08 Volume I-V?
Answer: Prospective offerors may title their documents referencing the applicable RLP Section, the Volume, and the Proposal Section Header, e.g., [Entity Name] §3.02 Volume 1-Offering Entity Forms.
Emails may contain the subject line RLP 36C25025R0030 [Entity Name] Proposal: [RLP Section], Volume [X]-[Proposal Section Header]
Is a Phase 1 Environmental Study required on initial submission?
Answer: Prospective offerors shall include copies of the contracts for such services with initial proposals. However, those services shall be completed and documents/reports submitted with final proposals prior to award.
Please confirm that, as stated in the written proposal, multi-tenant new construction is being considered, while single-tenant new construction is not.
Answer: Yes, as stated in §1.04(1) of the RLP, the VA will consider space located in an existing building as well as a building being constructed for multi-tenant use and not specifically a build-to-suit for VA use only. However, existing space within a single tenant building is preferred.
Can the Agency clarify the correct intended Lease Term Commencement/Occupancy date?
Answer: The intended Lease Term Commencement /Occupancy Date is to be as soon as Construction and/or Tenant Improvements have been substantially completed and an issued certificate of Occupancy has been issued. The date stated will fluctuate based upon the award date and timelien for construction and tenant improvements
Can the Agency clarify the intent of the multi-tenant use and not specifically a build-to-suit for VA use only language? Are new builds acceptable for this project?
Answer: New Builds are acceptable.
The LDN in the ASRs is outdated. Can the Agency clarify if the Offeror should use the LDN from 2022 or 2024?
Answer: Offerors shall use the most current version of the LDN.
Can the Agency delete LEEDS and LBC language and match the Lease to the RLP Green Globes requirements?
Answer: At award, the Lease will be finalized to reference Green Globes as the requirement or standard.
Section 4 1.2 Item B. of Exhibit B ASR states, Work schedule shall be from 7:00 AM to 8:00 PM, (or as requested by the LCO), Monday through Friday and 8:00 AM to 12:00 PM, Saturday. Can the Agency clarify that there will be Saturday hours at the facility? Is a cleaner required to always be on site during business hours or on call as needed?
Answer: No, Saturday cleaning is not required. The facility will need to be cleaned after working hours on Friday, before the clinic opens Monday morning.
The Lease describes the shell HVAC as .75 cfms per ABOA sf. We have often seen the VA ask for all HVAC to be in the shell cost. Can you please verify that the Lessor is only responsible for .75 cfms of HVAC for the shell.
Answer; Yes, 75% shell for HVAC and 25% TI
Will the VA consider an extension of the due date for initial offers?
Answer: An extension is not being considered at this time.
Update #1 ·
The U.S. Department of Veterans Affairs Seeks 10,000 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Office Area (ABOA) Square Feet of Medical Clinic Space in the area of Coldwater, MI.
The Department of Veterans Affairs seeks to lease 10,000 ABOA Square Feet (SF) of medical office space and 77 parking spaces for use by the VA as a Consolidated Medical Clinic in the delineated area explained below within Coldwater, Michigan. The space shall be located within the delineated area stated below. VA will consider space located in an existing building as well as a building being constructed for multi-tenant use and not specifically a build-to-suit for VA use only.
Please see the RLP and associated documents for Requirements
Files
Show all 22
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| X1DB--Coldwater Clinic Lease | Pre-Solicitation | |
| X1DB--Coldwater Clinic Lease | Pre-Solicitation |
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