White River Junction HVAC Filter Delivery and Installation BPA

Combined Synopsis Solicitation – White River Junction VAMC HVAC Air Filter Supply, Delivery, and Installation Services

 (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24126Q0808 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025‑06.

(iv) This requirement is being issued as a Veteran Owned Small Business set Aside solicitation.  The associated NAICS code is 333413 – Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing with a size standard of 500 employees.

(v) The Government intends to award a Blanket Purchase Agreement for HVAC Air Filter Supply, Delivery, and Installation Services at the White River Junction VAMC.  Please see the attached Performance Work Statement for full requirement details (Attachment 1).  Please complete the attached Cost-Price Schedule (Attachment 2) and submit with the quote submission.  Please note the speculated period of performance start date is: 01 October 2026, these dates are subject to change depending on the award date.

 (vi) The Contractor shall provide all resources necessary to accomplish the requested services IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is:

White River Junction VA Medical Center

215 N Main Street
White River Junction, VT 05009

Submission of Quotes: 

(1)          Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2)          Offerors shall submit their quotes electronically via email to kenya.mitchell1@va.gov & david.valenzuela2@va.gov.

(3)          Questions shall be submitted to the Contracting Officer in writing via e-mail.  Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is September 21, 2026, 5:00 PM EST.  Questions received after this date and time may not be answered.  Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. Vendors shall acknowledge all amendments within the solicitation response.

(4)          Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below.  All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government.  Please read each section below carefully for the submittals and information required as part of the evaluation.  Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers.  Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15.  The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 

1. Price (Follow these instructions):

   1. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.  Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.  
   2. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov).  Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote.   Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.
2. Past Performance:
   1. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).  Please utilize Attachment 3 – Past Performance Worksheet for your references and please submit as part of your quote submission.  References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement.
   2. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.
3. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.
   1. Vendor shall provide evidence of being able to provide services as outlined in the PWS.

RFQ responses are due September 25, 2026, at 5:00 PM EST. RFQ responses must be submitted via email to kenya.mitchell1@va.gov & david.valenzuela2@va.gov . Hand deliveries shall not be accepted.

The POC of this solicitation is Kenya Mitchell.