Web Based Medical Review Database for various institutions
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15BNAS25Q00000039
- Agency
- Central Office Bureau of Prisons, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 519290 Web Search Portals and All Other Information Services
- Place of performance
- Washington, District of Columbia 20534, United States
- Points of contact
-
- Jonathan Gant jgant@bop.gov (202) 616-6347
- Heather Buck hbuck@bop.gov (979) 823-1879
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons is seeking quotes for an enterprise-wide subscription to a web-based clinical reference application that will serve approximately 4,030 clinical staff across 122 correctional institutions. The solicitation requires a comprehensive medical knowledge resource providing evidence-based clinical content from 25+ medical specialties, including peer-reviewed literature, clinical recommendations, medical calculators, drug interaction databases, and accredited continuing medical education capabilities accessible 24/7 across multiple devices. Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, focusing on compliance with product specifications, technical acceptability, cost, and past performance. The government anticipates awarding a firm fixed-price contract with a one-year base period, four one-year option periods, and a potential 6-month extension, totaling up to 66 months of performance. Following multiple updates, the final quote submission deadline is August 19, 2025, at 11:00 AM EST, with all correspondence directed to Contract Officer Heather Buck.
This solicitation is designated as a 100% small business set-aside under NAICS code 519290 (Web Search Portals and All Other Information Services), restricting competition to companies with 1,000 employees or fewer. No incumbent contractor or budget information is specified in the available documentation, though the subscription service must accommodate approximately 4,030 clinical staff members across the Bureau's institutional network. The contract performance will support the Federal Bureau of Prisons' medical operations nationwide, with the contracting office located in Washington, DC. All solicitation documents are distributed exclusively through SAM.gov, and contractors must maintain strict compliance with federal IT security standards including NIST 800-53, Privacy Act, and HIPAA requirements. The successful contractor will be required to provide monthly invoicing, annual usage reporting, and immediate notification of any data breaches affecting the clinical reference system.
Notice text
4 versions
Update #4 · Latest ·
*Update 8-12-25*
Question: amount of clinical staff
Answer: The subscription service will be for approximately 4,030 clinical staff.
*Update to correct Quote Due date under Descritpion**
*Update Quote Due Date now August 19, 2025**
The Federal Bureau of Prisons, National Acquisitions Section, Washington, DC, intends to make a single award for Web Based Medical Review Database for various institutions. This solicitation is 100% Set-Aside for Small Business. The applicable NAICS code is 519290. Quotes must be received no later than August 19, 2025, 11:00 AM EST. Quotes received after this date and time may not be accepted. The Bureau anticipates awarding a firm-fixed price contract.
Performance periods under this contract will be for a one-year base period, with four (4) one-year option periods and a potential 6-month extension (i.e., Base Year; Option Year One, Option Year Two, Option Year Three, and Option Year Four).
The services shall be in accordance with the Federal Bureau of Prisons (Bureau) Statement of Work. The Request for Proposal will be available on or after August 4, 2025, and will be distributed solely through the General Services Administration’s SAM.gov web site (https: //www.SAM.gov). Hard copies of the Request for proposal will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.
Questions concerning this Solicitation Notice can be directed to Heather Buck, Contract Officer hbuck@bop.gov. Please ensure to have the Notice ID (15BNAS25Q00000039) in the Subject line of all email correspondence.
Quotes shall be received by Tuesday, August 12, 2025, 11:00 A.M. EST to hbuck@bop.gov. Please confirm that all emails and attachments were received. The solicitation will be distributed solely through the General Services Administration’s www.SAM.gov website (sam.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.
Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Update #3 ·
*Update to correct Quote Due date under Descritpion**
*Update Quote Due Date now August 19, 2025**
The Federal Bureau of Prisons, National Acquisitions Section, Washington, DC, intends to make a single award for Web Based Medical Review Database for various institutions. This solicitation is 100% Set-Aside for Small Business. The applicable NAICS code is 519290. Quotes must be received no later than August 19, 2025, 11:00 AM EST. Quotes received after this date and time may not be accepted. The Bureau anticipates awarding a firm-fixed price contract.
Performance periods under this contract will be for a one-year base period, with four (4) one-year option periods and a potential 6-month extension (i.e., Base Year; Option Year One, Option Year Two, Option Year Three, and Option Year Four).
The services shall be in accordance with the Federal Bureau of Prisons (Bureau) Statement of Work. The Request for Proposal will be available on or after August 4, 2025, and will be distributed solely through the General Services Administration’s SAM.gov web site (https: //www.SAM.gov). Hard copies of the Request for proposal will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.
Questions concerning this Solicitation Notice can be directed to Heather Buck, Contract Officer hbuck@bop.gov. Please ensure to have the Notice ID (15BNAS25Q00000039) in the Subject line of all email correspondence.
Quotes shall be received by Tuesday, August 12, 2025, 11:00 A.M. EST to hbuck@bop.gov. Please confirm that all emails and attachments were received. The solicitation will be distributed solely through the General Services Administration’s www.SAM.gov website (sam.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.
Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Update #2 ·
*Update to correct Quote Due date under Descritpion**
The Federal Bureau of Prisons, National Acquisitions Section, Washington, DC, intends to make a single award for Web Based Medical Review Database for various institutions. This solicitation is 100% Set-Aside for Small Business. The applicable NAICS code is 519290. Quotes must be received no later than August 12, 2025, 11:00 AM EST. Quotes received after this date and time may not be accepted. The Bureau anticipates awarding a firm-fixed price contract.
Performance periods under this contract will be for a one-year base period, with four (4) one-year option periods and a potential 6-month extension (i.e., Base Year; Option Year One, Option Year Two, Option Year Three, and Option Year Four).
The services shall be in accordance with the Federal Bureau of Prisons (Bureau) Statement of Work. The Request for Proposal will be available on or after August 4, 2025, and will be distributed solely through the General Services Administration’s SAM.gov web site (https: //www.SAM.gov). Hard copies of the Request for proposal will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.
Questions concerning this Solicitation Notice can be directed to Heather Buck, Contract Officer hbuck@bop.gov. Please ensure to have the Notice ID (15BNAS25Q00000039) in the Subject line of all email correspondence.
Quotes shall be received by Tuesday, August 12, 2025, 11:00 A.M. EST to hbuck@bop.gov. Please confirm that all emails and attachments were received. The solicitation will be distributed solely through the General Services Administration’s www.SAM.gov website (sam.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.
Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Update #1 ·
The Federal Bureau of Prisons, National Acquisitions Section, Washington, DC, intends to make a single award for Web Based Medical Review Database for various institutions. This solicitation is 100% Set-Aside for Small Business. The applicable NAICS code is 519290. Quotes must be received no later than August 13, 2025, 2:00 pm EST. Quotes received after this date and time may not be accepted. The Bureau anticipates awarding a firm-fixed price contract.
Performance periods under this contract will be for a one-year base period, with four (4) one-year option periods and a potential 6-month extension (i.e., Base Year; Option Year One, Option Year Two, Option Year Three, and Option Year Four).
The services shall be in accordance with the Federal Bureau of Prisons (Bureau) Statement of Work. The Request for Proposal will be available on or after August 4, 2025, and will be distributed solely through the General Services Administration’s SAM.gov web site (https: //www.SAM.gov). Hard copies of the Request for proposal will not be available. The SAM.gov site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.
Questions concerning this Solicitation Notice can be directed to Heather Buck, Contract Officer hbuck@bop.gov. Please ensure to have the Notice ID (15BNAS25Q00000039) in the Subject line of all email correspondence.
Quotes shall be received by Tuesday, August 12, 2025, 11:00 A.M. EST to hbuck@bop.gov. Please confirm that all emails and attachments were received. The solicitation will be distributed solely through the General Services Administration’s www.SAM.gov website (sam.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.
Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 5 Solicitation MOD 15BNAS25Q00000039 P00001.pdf | ||
| Attachment 1 Cover letter for Web Based Medical Review Database.docx | DOCX document | |
| Attachment 2 Solicitation 15BNAS25Q00000039.pdf | ||
| Attachment 3 SOW Web Based Medical Review Database.pdf | ||
| Attachment 4 Evaluation Criteria for Medical Review Database.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Web Based Medical Review Database for various institutions | Award Notice | |
| Web Based Medical Review Database for various institutions | Solicitation |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity