VTC Equipment and Installation for Secure Conference Room
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- F4FDBM6057A001
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Wright-Patterson Air Force Base is soliciting quotes for videoconferencing equipment and installation services to upgrade Conference Room 162 with Microsoft Teams capability while maintaining backward compatibility with legacy VTC systems. The procurement requires a complete turn-key solution including installation of a 4K web camera, tabletop microphone system, replacement of an end-of-life Crestron rack-mounted controller, and reprogramming of the existing Crestron touch panel to support dual operation between the new Microsoft Teams system and legacy GVS VTC equipment. All equipment and configurations must comply with security requirements for SECRET networks, including DISA STIGs compliance and components listed on the DoD Information Network Approved Products List. The award will be made to the lowest price, technically acceptable, responsive, and responsible offeror, with the evaluation methodology prioritizing cost while ensuring technical acceptability—the lowest priced quote will be reviewed first, and only if it is not awardable will subsequent quotes be evaluated. The solicitation deadline for responses is April 20, 2026, with the RFQ number F4FDBM6057A001 and this announcement constituting the only solicitation notice.
This is a Total Small Business set-aside procurement with no incumbent contractor identified in the solicitation documents. All proposed items must be Trade Agreements Act (TAA) compliant, and vendors must clearly indicate whether any end products, components, or materials will be imported into the United States customs territory to ensure compliance with duty-free entry regulations. The place of performance is Wright-Patterson Air Force Base in Ohio, specifically Building 28, Area B, where Conference Room 162 is located—a 20-foot by 12-foot space with 8-foot ceilings that will be upgraded with the new videoconferencing infrastructure. No specific budget range or award value is provided in the solicitation notice; prospective contractors must be registered in the System for Award Management (SAM) database to be eligible for award, and all solicitation provisions and clauses reflect those in effect through Federal Acquisition Circular 2026-01.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 16.505(a)(4)(i), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
The Government reserves the right to award without discussions. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. The solicitation document F4FDBM6057A001, is a Request for Quotes (RFQ) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01. Reference the Solicitation number in the subject line of the RFQ response.
This requirement is for the following products:
See attached Performance Work Statement and Bill of Materials for requirements specifications.
OPTION(S) if applicable: All items must be TAA compliant in accordance with the FAR.
Award will be made to the lowest price, technically acceptable, responsive, responsible offeror. The lowest priced quote will be reviewed for technical acceptability. If that quote is awardable then no other quotes will be evaluated. If the lowest priced quote isn't awardable then the next lowest quote shall be evaluated. Vendors submitting a response to any RFQ that includes a requirement for supplies and/or services that have incurred, or that may incur a lapse in maintenance support prior to the award date, shall Include as part of its response any applicable reinstatement fee(s). Open Market Items are acceptable.
To ensure compliance with DFARS 252.225.1101(4) and DFARS 252.225-7013, Duty-Free Entry, Vendors shall clearly indicate in their quote whether they anticipate the delivery of any end products, components, or materials that will be imported into the customs territory of the United States. The solicitation will be subject to the provisions at DFARS 252.204-7024. Failure to provide this information may impact the evaluation of your quote.
Anticipated Award Date is 2 May 2026.
Col (S) Paul W. Tinker, AFLCMC/AQ-AZ, has been appointed as Ombudsman. The purpose of the Ombudsman is to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. The Ombudsman does not participate in the preparation of solicitations, evaluation of proposals or source selection process and does not diminish the authority of the contracting officer. Any questions or concerns about this solicitation should first be directed to the buyer at the e-mail address or phone number listed, or you may contact the Ombudsman at 937-255-5512/DSN 785-5512 or email AFLCMC/AQ_AZ Workflow (Acquisition Excellence) at ASCA@us.af.mil.
Quotes are due by 11:00 AM EST, 14 April 2026.
*AMENDMENT* This RFQ has been extended and quotes will be due on 20 APRIL 2026 at 11 am EST.
Please see Updated Attachments.
Quotes shall be posted accordingly.
Any questions regarding this acquisition should be directed to: Tyler E. Fruhwirth, tyler.fruhwirth@us.af.mil .
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 16.505(a)(4)(i), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
The Government reserves the right to award without discussions. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. The solicitation document F4FDBM6057A001, is a Request for Quotes (RFQ) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01. Reference the Solicitation number in the subject line of the RFQ response.
This requirement is for the following products:
See attached Performance Work Statement and Bill of Materials for requirements specifications.
OPTION(S) if applicable: All items must be TAA compliant in accordance with the FAR.
Award will be made to the lowest price, technically acceptable, responsive, responsible offeror. The lowest priced quote will be reviewed for technical acceptability. If that quote is awardable then no other quotes will be evaluated. If the lowest priced quote isn't awardable then the next lowest quote shall be evaluated. Vendors submitting a response to any RFQ that includes a requirement for supplies and/or services that have incurred, or that may incur a lapse in maintenance support prior to the award date, shall Include as part of its response any applicable reinstatement fee(s). Open Market Items are acceptable.
To ensure compliance with DFARS 252.225.1101(4) and DFARS 252.225-7013, Duty-Free Entry, Vendors shall clearly indicate in their quote whether they anticipate the delivery of any end products, components, or materials that will be imported into the customs territory of the United States. The solicitation will be subject to the provisions at DFARS 252.204-7024. Failure to provide this information may impact the evaluation of your quote.
Anticipated Award Date is 2 May 2026.
Col (S) Paul W. Tinker, AFLCMC/AQ-AZ, has been appointed as Ombudsman. The purpose of the Ombudsman is to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. The Ombudsman does not participate in the preparation of solicitations, evaluation of proposals or source selection process and does not diminish the authority of the contracting officer. Any questions or concerns about this solicitation should first be directed to the buyer at the e-mail address or phone number listed, or you may contact the Ombudsman at 937-255-5512/DSN 785-5512 or email AFLCMC/AQ_AZ Workflow (Acquisition Excellence) at ASCA@us.af.mil.
Quotes are due by 11:00 AM EST, 14 April 2026.
*AMENDMENT* This RFQ has been extended and quotes will be due on 20 APRIL 2026 at 11 am EST.
Quotes shall be posted accordingly.
Any questions regarding this acquisition should be directed to: Tyler E. Fruhwirth, tyler.fruhwirth@us.af.mil .
Files
| File | Type | Posted |
|---|---|---|
| Flow Diagrams.pdf | ||
| CR 162 rough sketch.pdf | ||
| BOM1234.pdf | ||
| PWS123.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| VTC Equipment and Installation for Secure Conference Room | Award Notice | |
| This notice | Solicitation |
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