V225--Urgent & Non-Emergent Ambulance Transport (VA-26-00001836)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26326Q0548
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621910 Ambulance Services
- Place of performance
- Department of Veterans Affairs NWI - Omaha Veterans Health Care Center Omaha NE 68105, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 23, seeks urgent and non-emergent ground ambulance transport services for the Nebraska-Western Iowa Health Care System (NWI), with quotes due May 13, 2026 at 10:00 AM Central Time. This is an unrestricted, simplified acquisition (FAR Part 13) for one firm fixed-price contract, with technical questions due April 16, 2026.
Place of performance is 4101 Woolworth Avenue, Omaha, Nebraska 68105, serving a four-state service area (Nebraska, Iowa, Kansas, Missouri). The contractor must provide 24/7 Basic Life Support (BLS), Advanced Life Support (ALS), and Specialty Care/Critical Care Transport (SCT/CCT) services with capacity for up to four simultaneous transports. Typical weekday volume is 3–5 transports; peak demand occurs 10:00 AM to 4:30 PM for routine scheduled appointments and 8:00 PM to 3:00 AM for hospital transfers. Response times are 30 minutes for urgent transports originating from VA facilities and 45 minutes for add-on requests. The contractor furnishes all vehicles, personnel, equipment, and supplies.
The contract runs September 1, 2026 through August 31, 2031, divided into five one-year ordering periods. NAICS code is 621910 with a $22.5 million size standard. The estimated total contract value is $22.5 million. All contractor personnel must complete a Special Agreement Check (SAC) with fingerprinting before commencing work; fingerprints typically return within one week, and the same timeline applies to replacement staff. The contractor must maintain 97% acceptable quality levels for on-time performance (scheduled pickups within 15 minutes of appointment time), carry medical liability and workers' compensation insurance per Nebraska Department of Health and Human Services requirements, comply with prevailing wage determinations, and register with CPARS if the contract exceeds $1,000,000 in value.
Evaluation considers technical capability (Factor 1), past performance history (Factor 2), and price (Factor 3), with award to the responsible offeror offering best value. Prospective offerors must be registered in SAM at time of offer. Quotes must be emailed to Amanda Patterson-Elliott at amanda.patterson-elliott@va.gov.
Notice text
4 versions
Update #4 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
2
0003
05-06-2026
36C263
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
1303 5TH STREET, SUITE 300
CORALVILLE IA 52241
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
1303 5TH STREET, SUITE 300
CORALVILLE IA 52241
36C26326Q0548
X
X
X
** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-13-2026 10:00am CDT
See CONTINUATION Page
636-3660160-2096-829800-2119-020041086
X
one
Amendment 0003 to Solicitation 36C26326Q0548 for Urgent/Non-Emergent Ambulance Transport for the NWI Omaha VAMC.
The purpose of this amendment is to:
1) Update the PWS - Ordering Period dates have changed.
2) Remove the following from the PWS:(Base rate includes first 25 miles) on clins 0001-0006, 1001-1006, 2001-2006
3001-3006, and 4001-4006
3) Extend the due date to Wednesday, May 13, 2026, at 10:00am CST.
Failure to submit any of the required information, statements, or certifications may result in rejection of the quote
without further consideration for award.
John Milroy
Contracting Officer
VA-VHA-RPOC-2023-0067
CONTINUATION PAGE
This is an amendment to combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This amendment for Urgent/Non-Emergent Ambulance Transport Services for the VA Nebraska-Western Iowa Omaha Health Care System is to Update the PWS. This amendment also extends the due date for quotes. Quotes are due to the Contracting Office on Wednesday May 13, 2026, at 10:00 AM Central Time. Quotes are required to be emailed to amanda.patterson-elliott@VA.GOV only prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety before the solicitation closing.
Update to PWS
Solicitation 36C26326Q0548
The PWS has been updated with the following changes:
Ordering Periods have changed.
09/01/2026 08/31/2027
09/01/2027 08/31/2028
09/01/2028 08/31/2029
09/01/2029 08/31/2030
09/01/2030 08/31/2031
The following has been removed: (Base rate includes first 25 miles) on CLINS 0001-0006, 1001-1006, 2001-2006, 3001-3006, 4001-4006
See attached document: Update to PWS.
Update #3 ·
This is an amendment to combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This amendment for Urgent/Non-Emergent Ambulance Transport Services for the VA Nebraska-Western Iowa Omaha Health Care System is to answer Update the PWS. This amendment also extends the due date for quotes. Quotes are due to the Contracting Office on Monday May 4, 2026 at 10:00 AM Central Time. Quotes are required to be emailed to amanda.patterson-elliott@VA.GOV only prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety before the solicitation closing.
Update #2 ·
This is a combined synopsis/solicitation Amendment for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
Questions and Answers
Solicitation 36C26326Q0548
Question 1. Simultaneous Transport Capacity Fleet Composition and Time-
of-Day Demand
PWS Section 4.5.1.6 requires the contractor to have "sufficient vehicles and personnel" to accommodate up to four (4) simultaneous transport requests. PWS Section 4.5.1.7 notes that normal operating conditions typically involve 3 5 total transports per weekday and significantly less on weekends and holidays. To structure our fleet model and price accurately, we respectfully request the following clarifications:
(a) May the contractor satisfy the 4-unit simultaneous capacity requirement using a combination of dedicated VA-assigned vehicles and its existing credentialed commercial fleet provided all vehicles and personnel meet VA equipment standards and credentialing requirements or must four dedicated VA-exclusive units be maintained in a separate, committed stand by configuration at all times?
Government Answer: The 4 units can be used for other transportation as long as they are available when we need them. They do not have to be set aside specifically for the VA.
Question 2. Has peak simultaneous transport demand under this or prior contracts historically been concentrated during specific hours of the day? If so, can the Government share that distribution? The PWS provides weekday versus weekend volume context, but time-of-day distribution is not addressed and is material to crew shift design.
Government Answer: The peak times will fluctuate based on clinical availability, bed availability, and discharge times. For routine scheduled appointments during the week, the peak times would be 10:00am to 4:30pm. For patients being transferred to the VA hospital, during both the week and weekend, the peak times would be 8:00pm to 3:00am.
Question 3. Personnel Credentialing Initial SAC Timeline, Provisional
Service, and Mid-Contract Onboarding
PWS Section 4.3.1.5 requires all contractor personnel to complete a Special Agreement Check (SAC) with fingerprinting conducted at the Omaha VAMC. The PWS specifies a 90-day window for annual renewal but does not address the initial clearance timeline or provisional work authorization. We request clarification on three related points:
(a) What is the typical timeline from a contractor employee's fingerprint appointment at the Omaha VAMC to final SAC adjudication and credentialing clearance for initial contract personnel?
Government Answer: Fingerprints generally come back within a week from date of submission.
(b) May contractor personnel who have submitted fingerprints and have a pending SAC investigation perform VA transport services on a provisional basis while awaiting adjudication, or must full clearance be obtained before any employee may perform services under the contract?
Government Answer: Work may commence only after fingerprints are back and the background investigation has been initiated.
(c) For replacement and newly hired staff added during contract performance, is the SAC fingerprinting and adjudication process and timeline the same as for initial contract personnel? Is there a dedicated scheduling mechanism at the Omaha VAMC for contractor fingerprint appointments, or are contractor staff processed through the general appointment queue?
Government Answer: The timeline remains the same regardless of whether it is the beginning of the contract or somewhere in the middle. Contractors are processed through the general appointment queue along with everyone else.
Question 4: The instructions state: "Any document included in the submitted quotes shall not be handwritten, be electronic utilizing 12-point Arial, Calibri, Courier, or Times New Roman font."
These are standard fonts and sizes. Is Arial 11-point acceptable?Â
Government Answer: The sentence in the solicitation was written incorrectly. Arial 11-point font is acceptable.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).
This announcement constitutes the only solicitation, quotes are being requested.
Solicitation number 36C26326Q0548 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-26 10/01/2025.
This procurement is unrestricted.
Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov)
Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 621910 and the size standard is $22.5 million.
A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.
The VA anticipates one firm fixed price contract award to provide services to NWI VA Health Care System, 4101 Woolworth Ave, Omaha, NE 68105.
FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.
Additional requirements are listed within the attached solicitation document.
The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
Technical questions on this solicitation are due via e-mail only to Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov no later than 10:00am Central Standard Time (CST), 4/16/2026.
Quotes are due to the Contracting Office by 5:00pm CST, 4/23/2026. Quotes are required to be emailed to amanda.patterson-elliott@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Office before the solicitation closing.
Contact Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov for information regarding the solicitation.
Files
| File | Type | Posted |
|---|---|---|
| Update to PWS.docx | DOCX document | |
| 5.6updated PWS - NWI Urgent and Non-Emergent Ambulence.pdf | ||
| 36C26326Q0548 0003_1.docx | DOCX document | |
| Amendment 36C26326Q0548 0002.pdf | ||
| 4.27updated PWS - NWI Urgent and Non-Emergent Ambulence.pdf | ||
| 36C26326Q0548 0002_1.docx | DOCX document | |
| 36C26326Q0548 0001_1.docx | DOCX document | |
| Amendment 36C26326Q0548 0001.pdf | ||
| Wage Determination 2015-5771.pdf | ||
| 36C26326Q0548_1.docx | DOCX document | |
| RFQ 36C26326Q0548.pdf | ||
| Wage Determination 2015-5351.pdf | ||
| Wage Determination 2015-5005.pdf |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| V225--Urgent & Non-Emergent Ambulance Transport (VA-26-00001836) | Award Notice | |
| This notice | Solicitation |
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