Amendment 36C26326Q0548 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 04-20-2026

636-26-3-2096-0024

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

36C26326Q0548

X

X X

See CONTINUATION Page 636-3660160-2096-829800-2119-020041086 636-26-3-2096-0024

X ONE

Amendment 0001 to Solicitation 36C26326Q0548.

The purpose of this amendment is to publish potential offeror's questions and Government answers, as well as notify potential offerors of a correction to a sentence in the "Submission Instructions" section of the Request for Quote.

The sentence states "Any document included in the submitted quotes shall not be handwritten, be electronic utilizing 12-point Arial, Calibri, Courier, or Times New Roman font." This sentence was written incorrectly.

The sentence should state the following:

"Any document included in the submitted quotes shall not be handwritten. Any document included in submitted quotes shall be electronic and use 11- or 12-point Arial, Calibri, Courier, or Times New Roman font."

John Milroy

VA-VHA-RPOC-2023-0067

This is a combined synopsis/solicitation Amendment for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

Questions and Answers Solicitation 36C26326Q0548

Question 1. Simultaneous Transport Capacity — Fleet Composition and Time-of-Day Demand PWS Section 4.5.1.6 requires the contractor to have "sufficient vehicles and personnel" to accommodate up to four (4) simultaneous transport requests. PWS Section 4.5.1.7 notes that normal operating conditions typically involve 3–5 total transports per weekday and significantly less on weekends and holidays. To structure our fleet model and price accurately, we respectfully request the following clarifications:

(a) May the contractor satisfy the 4-unit simultaneous capacity requirement using a combination of dedicated VA-assigned vehicles and its existing credentialed commercial fleet — provided all vehicles and personnel meet VA equipment standards and credentialing requirements — or must four dedicated VA-exclusive units be maintained in a separate, committed stand by configuration at all times?

Government Answer: The 4 units can be used for other transportation as long as they are available when we need them. They do not have to be set aside specifically for the VA.

Question 2. Has peak simultaneous transport demand under this or prior contracts historically been concentrated during specific hours of the day? If so, can the Government share that distribution? The PWS provides weekday versus weekend volume context, but time-of-day distribution is not addressed and is material to crew shift design.

Government Answer: The peak times will fluctuate based on clinical availability, bed availability, and discharge times. For routine scheduled appointments during the week, the peak times would be 10:00am to 4:30pm. For patients being transferred to the VA hospital, during both the week and weekend, the peak times would be 8:00pm to 3:00am.

Question 3. — Personnel Credentialing — Initial SAC Timeline, Provisional Service, and Mid-Contract Onboarding PWS Section 4.3.1.5 requires all contractor personnel to complete a Special Agreement Check (SAC) with fingerprinting conducted at the Omaha VAMC. The PWS specifies a 90-day window for annual renewal but does not address the initial clearance timeline or provisional work authorization. We request clarification on three related points:

(a) What is the typical timeline from a contractor employee's fingerprint appointment at the Omaha VAMC to final SAC adjudication and credentialing clearance for initial contract personnel?

Government Answer: Fingerprints generally come back within a week from date of submission.

(b) May contractor personnel who have submitted fingerprints and have a pending SAC investigation perform VA transport services on a provisional basis while awaiting adjudication, or must full clearance be obtained before any employee may perform services under the contract?

Government Answer: Work may commence only after fingerprints are back and the background investigation has been initiated.

(c) For replacement and newly hired staff added during contract performance, is the SAC fingerprinting and adjudication process and timeline the same as for initial contract personnel?

Is there a dedicated scheduling mechanism at the Omaha VAMC for contractor fingerprint appointments, or are contractor staff processed through the general appointment queue?

Government Answer: The timeline remains the same regardless of whether it is the beginning of the contract or somewhere in the middle. Contractors are processed through the general appointment queue along with everyone else.

Question 4: The instructions state: "Any document included in the submitted quotes shall not be handwritten, be electronic utilizing 12-point Arial, Calibri, Courier, or Times New Roman font."

These are standard fonts and sizes. Is Arial 11-point acceptable?

Government Answer: The sentence in the solicitation was written incorrectly. Arial 11-point font is acceptable.

Correction of Request for Quote Submission Instructions Solicitation 36C26326Q0548

The following sentence was written incorrectly: Any document included in the submitted quotes shall not be handwritten, be electronic utilizing 12-point Arial, Calibri, Courier, or Times New Roman font.

Location of the sentence:

E.2 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SUBMISSION INSTRUCTIONS

Page 92 of 105 of the Request for Quote

The sentence should read: Any document included in the submitted quotes shall not be handwritten. Any document included in submitted quotes shall be electronic and use 11- or 12-point Arial, Calibri, Courier, or Times New Roman font.