V121--USVI Patients Charter Flights
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24826Q0330
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 481211 Nonscheduled Chartered Passenger Air Transportation
- Place of performance
- VA Caribbean Healthcare System San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 8 (VA Caribbean Healthcare System) is soliciting recurring round-trip charter flight services to transport eligible Veterans and their medical companions between two airports in the US Virgin Islands—Cyril E. King Airport (STT) in St. Thomas and Henry E. Rohlsen Airport (STX) in St. Croix—to Luis Munoz Marin International Airport (SJU) in Puerto Rico. The requirement is being procured as a commercial acquisition under the Revolutionary FAR Overhaul Part 12, with award of a Blanket Purchase Agreement (BPA) effective for five years with annual ordering. Flights are estimated at approximately 100 annually from St. Thomas and 45 from St. Croix, to be provided on an on-demand basis twice weekly during normal business hours (Monday-Friday, 7:30 AM to 4:00 PM Atlantic Standard Time). The Government will evaluate proposals based on three factors: technical capability (40%), past performance (35%), and price (25%), requiring offerors to demonstrate aircraft airworthiness and FAA Part 135 compliance, provide at least two references from current or previous contracts, and submit detailed pricing including identification of fuel cost components. The deadline for quotation submission is April 8, 2026, at 3:00 PM Atlantic Standard Time, with questions due by March 31, 2026; both should be submitted to Contracting Officer Wilfredo Perez at wilfredo.perez3@va.gov.
This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under tiered evaluation, with Small Business (SB) concerns including HUBZone, 8(a), and women-owned entities evaluated if no acceptable SDVOSB offers are received at fair and reasonable pricing. The replacement contract follows the existing IDIQ contract number 36C24821D0083, and the BPA ceiling is established at $2,000,000 with no minimum guarantee. The NAICS code is 481211 (Nonscheduled Chartered Passenger Air Transportation) with a size standard of 1,500 employees, and contractors must comply with FAA Regulations Parts 119, 121, and 135, maintain aircraft in airworthy condition with monthly preventative maintenance inspections, and provide equipment for safe passenger boarding including wheelchair accommodation. The charter service must accommodate up to nine total passengers combining eligible Veterans and medical companions, include pricing that encompasses all associated landing fees, ramp fees, parking, and security fees with no separate pass-through costs, and utilize the VA VetRide platform for invoicing. Performance of services will take place at C. Casia, San Juan, 00921, Puerto Rico, with a performance period from May 1, 2026, through April 30, 2031.
Notice text
2 versions
Update #2 · Latest ·
USVI Patients Charter Flights Services RFQ No. 36C24826Q0330
i. The purpose of this amendment is to:
1) provide answers to questions received in response to the solicitation
2) provide revised versions of this solicitation's Performance Work Statement (PWS), Schedule of Prices, and Clauses and Provisions, and
3) extend the quote submission deadline.
ii. The questions received in response to the solicitation, as well as their answers can be seen attached to this amendment.
iii. Revised versions of the PWS, Schedule of Prices, and Clauses and Provisions can be seen attached to this amendment, with the changes highlighted in red.
iv. Finally, the quote submission deadline is extended to April 8, 2026 at 3:00 PM Atlantic Standard Time.
v. There are no additional changes to the refenced solicitation as a result of this amendment.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul (RFO) part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number 36C24826Q0330 is issued as a Request for Quotation (RFQ).
The VA Caribbean Healthcare System (VACHS) at Puerto Rico has a requirement for recurring round-trip air transportation services from the US Virgin Islands (USVI) to the Luis Munoz Marin International Airport (SJU) located at Carolina, PR. This air transportation will originate in the Cyril E. King Airport (STT) located at St. Thomas, VI, and the Henry E Rohlsen Airport (STX) located at St. Croix, VI, and will transport eligible beneficiaries (Veterans) to SJU, along with their medical companion (as needed). It will then transport such passengers from SJU to the airport from which the passenger came.
If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.
This solicitation is being issued as tiered evaluation with the following tiers: (1) Service-Disabled Veteran-Owned Small Business concerns (SDVOSBs), and (2) Small Business concerns (SBs).
The NAICS code for this requirement will be 481211 with a size standard of 1,500 employees.
The Government intends to award a Blanket Purchase Agreement (BPA) in accordance with all terms, conditions, clauses, and provisions, as will be stated in the eventual solicitation. The resultant BPA will be effective for five (5) years, with BPA orders to be ordered against said BPA on an annual basis.
The full text of RFO provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.
The following solicitation provisions apply to this acquisition:
RFO 52.212-1, Instructions to Offerors Commercial Items (SEP 2023) (Addendum attached)
(www.sam.gov registration is required to be complete at time of submission of response)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal.
The following contract clauses apply to this acquisition:
1. RFO 52.212-4, Contract Terms and Conditions Commercial Products and Commercial
Services (NOV 2023) (Addendum attached)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures seen in RFO part 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Details concerning how quotes will be evaluated as well as what each quote shall contain can be seen in the addendum to RFO 52.212-1 (Instructions to Offerors), in the Clauses and Provisions attachment.
Questions submission shall be received not later than 3:00 PM Atlantic Standard Time (AST) on March 31, 2026 at wilfredo.perez3@va.gov.
Submission of your response shall be received not later than 3:00 PM AST on April 7, 2026 at wilfredo.perez3@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.
Submissions from SDVOSBs shall also include a completed and signed VAAR clause 852.219-75 (deviation) in their quotes, in which they will state if they will be in compliance with the Limitation of Subcontracting as set forth in this clause.
Files
Show all 14
Notice history
| Notice | Type | Posted |
|---|---|---|
| V121--USVI Patients Charter Flights | Award Notice | |
| This notice | Solicitation | |
| V121--USVI Patients Air Charter Flights | Pre-Solicitation |
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