USDA-FAS Reverse Trade Missions 2027
Closed Solicitation Posted
- Solicitation number
- 12314426Q0221
- Agency
-
Assistant Secretary for Departmental Management
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Miami, Florida, United States
- Points of contact
-
- Bill Walton william.walton@usda.gov (435) 272-4687
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Assistant Secretary for Departmental Management is soliciting convention planning services for two USDA Foreign Agriculture Service reverse trade missions in 2027, with quotations due September 17 and questions due September 9. This procurement is set aside for SBA Certified Women-Owned Small Businesses under NAICS 561920, Convention and Trade Show Organizers.
Performance occurs in New York and Miami, Florida. The contractor shall plan and implement reverse trade missions at the Summer Fancy Food Show (July 2027, New York) and the Americas Food and Beverage Show (September 2027, Miami), with a total contract period of 15 months. The contractor must identify and recruit export-ready U.S. companies, conduct outreach to U.S. businesses about FAS-sponsored foreign buyers, facilitate B2B matchmaking using the cVent mobile application, and manage logistics including ground transportation and hotel accommodations within GSA per diem rates ($237 per night in New York; $145 per night in Miami) for up to 75 reverse trade mission participants and 30 FAS staff for five nights at each location. Additional requirements include securing simultaneous interpretation services in up to six languages on designated days, translating written materials (maximum 50 pages) into up to four languages, coordinating site visits, identifying keynote speakers, hosting pre-departure virtual orientation, developing RTM welcome packages, and submitting final Mission Reports within 60 days of each event's conclusion. Two on-site contractor representatives must be present three days before each trade show begins. The contractor must demonstrate strong ties with U.S. agricultural and agribusiness stakeholders, a resume reflecting high-visibility international and local marketing event experience, and adequate staffing. Prior experience requirements include at least two comparable projects demonstrating familiarity with international events and proven experience in host coordination, logistics, and collateral development. Evaluation weighs technical approach, prior experience, past performance, and price. Firm Fixed Price contract. Single award intended; contractors must submit pricing for all line items to be considered responsive.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12314426Q0221 is issued as a Request for Quotation (RFQ) for convention planning services for USDA Foreign Agriculture Services reverse trade mission in Miami, Florida and New York, New York during the calendar year 2027.
This acquisition is set aside for SBA Certified Women-Owned Small Businesses (WOSB). The applicable North American Industry Classification Standard Code is 561920 – Convention and Trade Show Organizers. The small business size standard is $20M. All responsible sources may submit a quotation which will be considered by the agency.
Contractor shall provide support in the planning and implementation of activities associated with two USDA RTMs. The overall period of performance for this contract is a total of 15 months, and each event will have its own period of performance respectively. The specific period of performance will be identified in each event.
Event One: The Summer Fancy Food (SSF) Show will be held in New York, New York. The period of performance for this event is 12 months after contract award.
Event Two: The Americas Food and Beverage (ABF) Show will be held in Miami, Florida. The period of the performance for this event is 12 months after contract award.
The Contractor shall demonstrate: 1) strong ties with U.S.-based public and private sector agricultural and agribusiness stakeholders; 2) a resume reflecting a history of facilitating high visibility international and local marketing and promotional events; and 3) adequate staffing to accomplish the tasks set forth in this document. The Contractor shall demonstrate clear capabilities related to the following for each RTM:
- Identification of export-ready U.S. companies exhibiting at the 2027 SFF Show and the AFB Show.
- Outreach to U.S. businesses at the SFF Show and the AFB Show to educate them about FAS-sponsored RTM participants.
- Matchmaking between U.S. exhibitors and RTM participants.
- Logistics management (including ground transportation management, lodging, interpretation services, meeting/conference space, and daily morning small meeting room for only FAS and Contractor use.
- Identification of relevant site visits and plenary session speakers.
- Development of informational materials in multiple languages. See language below regarding utilization of cVent app.
- Follow-on activities associated with the RTMs.
- Monitoring and evaluation of the RTMs.
Files
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events | United States Trade and Development Agency | Partial Small Business |
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