Travel management services for U. S. Consulate general hong kong
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19GE5025Q0074
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56159 Other Travel Arrangement and Reservation Services
- Place of performance
- N/A Hong Kong
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management, through its Regional Procurement Support Office in Frankfurt, is seeking travel management services for the U.S. Consulate General in Hong Kong. The procurement covers comprehensive Travel Management Center services including flight, train, and ferry ticket issuance, hotel and vehicle reservations, visa assistance, emergency travel support, and related services for U.S. Government employees and their dependents. The contractor must maintain a facility in China and provide 24/7 emergency services while complying with government travel regulations and integrating with the e2 Solutions platform used by CW Government Travel. The government will evaluate proposals using a comparative assessment of technical capability, past performance, and pricing to determine the best overall value. The original proposal deadline of June 16, 2025, at 1500 hours Central European Time has been extended to June 30, 2025, with questions having been due by June 6, 2025.
This solicitation does not include any set-aside designations and is open to all responsible contractors. The contract is structured as an Indefinite-Delivery Indefinite-Quantity firm-fixed-price requirements contract with a base year and four one-year option periods, spanning from July 1, 2025, to May 31, 2030. The estimated contract value ranges from a minimum of $20,000 to a maximum of $1,300,000 over the entire contract period. Key service quantities include an estimated 1,270 flight ticket transactions and 80 train/ferry ticket transactions annually, along with various ancillary services such as overnight deliveries, hotel reservations, and meeting assistance. All services will be performed primarily in support of the U.S. Consulate General in Hong Kong, with the contractor required to support both domestic and international travel arrangements for government personnel.
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT 0002 TO RFQ no. 19GE5025Q0074
The above cited solicitation is hereby amended to extend the proposal due date to July 15, 2025, 1500 hours Central European Time (CET). See Attachment 19GE5025Q0074 - 0002 FE attached hereto.
Offerors shall acknowledge the amendment(s) issued against the solicitation by signing and returning the Standard Form (SF) 30 with their proposal under Volume 1 – Price Proposal.
All other terms and conditions remain unchanged.
AMENDMENT 0001 TO RFQ no. 19GE5025Q0074
The above cited solicitation is hereby amended to extend the proposal due date to June 30, 2025, 1500 hours Central European Time (CET). See Attachment 19GE5025Q0074 0001 attached hereto.
Offerors shall acknowledge the amendment(s) issued against the solicitation by signing and returning the Standard Form (SF) 30 with their proposal under Volume 1 – Price Proposal.
All other terms and conditions remain unchanged.
REQUEST FOR QUOTE (RFQ) no. 19GE5025Q0074
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a quote for travel management services for the U.S. Consulate General Hong Kong.
The RFQ and supporting documentation shall be used for the sole purpose of submitting a quote.
The complete quote (Volume 1 & Volume 2 in accordance with Section III) shall be submitted electronically as a pdf document as soon as possible but not later than Monday, June 16, 2025, by 1500 hours Central European Time (CET)to Joanna Catsamaki at CatsamakiJ@state.govwith a copy to FrankfurtRPSO@state.gov. The subject shall read “Quote 19GE5025Q0074”. Individual emails shall be limited to 50MB. Zipped files (.zip or .rar) are not permitted. USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED.
NOTE:No quotes will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a quote.
Any questions regarding this RFQ shall be directed to Ms. Joanna Catsamaki at CatsamakiJ@state.gov with a copy to FrankfurtRPSO@state.gov no later than 15:00 hours Central European Time (CET), June 6, 2025. All questions received will be compiled and a set of questions and answers will be posted in SAM.gov in a form of an amendment to the RFQ signed by the Contracting Officer.
Update #2 ·
AMENDMENT 0001 TO RFQ no. 19GE5025Q0074
The above cited solicitation is hereby amended to extend the proposal due date to June 30, 2025, 1500 hours Central European Time (CET). See Attachment 19GE5025Q0074 0001 attached hereto.
Offerors shall acknowledge the amendment(s) issued against the solicitation by signing and returning the Standard Form (SF) 30 with their proposal under Volume 1 – Price Proposal.
All other terms and conditions remain unchanged
REQUEST FOR QUOTE (RFQ) no. 19GE5025Q0074
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a quote for travel management services for the U.S. Consulate General Hong Kong.
The RFQ and supporting documentation shall be used for the sole purpose of submitting a quote.
The complete quote (Volume 1 & Volume 2 in accordance with Section III) shall be submitted electronically as a pdf document as soon as possible but not later than Monday, June 16, 2025, by 1500 hours Central European Time (CET)to Joanna Catsamaki at CatsamakiJ@state.govwith a copy to FrankfurtRPSO@state.gov. The subject shall read “Quote 19GE5025Q0074”. Individual emails shall be limited to 50MB. Zipped files (.zip or .rar) are not permitted. USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED.
NOTE:No quotes will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a quote.
Any questions regarding this RFQ shall be directed to Ms. Joanna Catsamaki at CatsamakiJ@state.gov with a copy to FrankfurtRPSO@state.gov no later than 15:00 hours Central European Time (CET), June 6, 2025. All questions received will be compiled and a set of questions and answers will be posted in SAM.gov in a form of an amendment to the RFQ signed by the Contracting Officer.
Update #1 ·
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a quote for travel management services for the U.S. Consulate General Hong Kong.
The RFQ and supporting documentation shall be used for the sole purpose of submitting a quote.
The complete quote (Volume 1 & Volume 2 in accordance with Section III) shall be submitted electronically as a pdf document as soon as possible but not later than Monday, June 16, 2025, by 1500 hours Central European Time (CET)to Joanna Catsamaki at CatsamakiJ@state.govwith a copy to FrankfurtRPSO@state.gov. The subject shall read “Quote 19GE5025Q0074”. Individual emails shall be limited to 50MB. Zipped files (.zip or .rar) are not permitted. USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED.
NOTE:No quotes will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a quote.
Any questions regarding this RFQ shall be directed to Ms. Joanna Catsamaki at CatsamakiJ@state.gov with a copy to FrankfurtRPSO@state.gov no later than 15:00 hours Central European Time (CET), June 6, 2025. All questions received will be compiled and a set of questions and answers will be posted in SAM.gov in a form of an amendment to the RFQ signed by the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| 19GE5025Q0074 - 0002 FE.pdf | ||
| 19GE5025Q0074 0001.pdf | ||
| 19GE5025Q0074 RFQ Ltr FE.pdf | ||
| ATTACHMENT 5 - Form W-14 Instructions.pdf | ||
| Attachment 1 - E-Travel Services.pdf | ||
| 19GE5025Q0074 RFQ.pdf | ||
| ATTACHMENT 4 - Form W-14.pdf | ||
| Attachment 3 - Pricing Schedule.xlsx | XLSX spreadsheet | |
| Attachment 2 - Quarterly Sales Activity Report.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Travel Management Services, U. S. Consulate General Hong Kong | Award Notice | |
| This notice | Solicitation | |
| Travel management services, U. S. Consulate general hong kong | Pre-Solicitation |
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