The U. S. Embassy in Pretoria, South Africa, is requesting quotes for Network Printer Solutions.
Closed Solicitation Posted
- Solicitation number
- PR15446479
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 42342 Office Equipment Merchant Wholesalers
- Place of performance
- Pretoria Gauteng South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria, South Africa, is soliciting quotes for Network Printer Solutions to support CDC SA operations across two locations. The procurement requires eight multifunctional printers, including four color units for the Pretoria Office (two heavy-duty and two standard), three black and white units for Pretoria, and one color unit for the Durban Office. The contract structure spans three years with one base year plus two option years, requiring firm fixed pricing quoted in South African Rand (ZAR). Contractors must demonstrate active registration in SAM.gov and provide comprehensive service and maintenance coverage including toner, spare parts, labor, and 24-hour maximum service call response times. The technical specifications mandate minimum performance standards such as 60 pages per minute for color printers, 1800 dpi resolution, 100GB hard drives, network scanning capabilities, and security features including encrypted disk drives and user authentication. The quote deadline is close of business on July 30, 2025, with submissions required via email to pretoria_contracting_office-dl@state.gov.
This solicitation operates under no set-aside designation, making it available to all qualified contractors regardless of size or socioeconomic status. While no specific award value is disclosed, the procurement involves substantial technical requirements including on-site setup, hardware configuration, staff training, and comprehensive maintenance services across both Pretoria and Durban locations. The contract follows standard U.S. Embassy payment terms with settlement occurring 30 days after work completion and proper invoice receipt, with no advance payments or deposits authorized. Performance will occur in South Africa, with contractors required to provide local support and maintenance services for the duration of the three-year contract period. The successful offeror must comply with all attached FAR and DOSAR clauses and maintain active SAM registration throughout the contract performance period.
Notice text
The U.S. Embassy in Pretoria, South Africa, is requesting quotes for Network Printer Solutions.
Quotes to be based on 3 years in total
(1 x Base year, plus 2 option years)
The quote reference number: PR15446479 – CDC Network Printer Solutions
The following documents are attached and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- SAM Presentation - If you wish to quote for this opportunity, kindly please be advised that you will need to register in SAM.gov and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached.
Quotations:
Firm fixed pricing is to be quoted.
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
Closing date and time for receiving quotes is COB: 30 July 2025 (kindly be advised that NO late quotes will be accepted).
Please email your submission to: pretoria_contracting_office-dl@state.gov.
The successful offeror will be required to:
- Will have to provide proof of registration on www.sam.gov (Please refer to the attached guidance).
U.S Embassy payment terms:
- The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
- As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
- By submitting an offer, you are agreeing to waive any terms that may contrast with the above.
SAM REGISTRATION:
Your proof of active SAM registration must be included with your submission.
Offerors who are not yet registered, must do so prior to the contract being awarded.
Please note that your invoice will not be paid until your SAM registration reflects as “active”.
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
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