Supply and delivery of 2 x new Right-Hand Vehicles
Open Solicitation Posted
- Solicitation number
- 19SF7527Q0002
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 336110 Automobile and Light Duty Motor Vehicle Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Pretoria Gauteng 0181 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Pretoria, Homeland Security Section, is soliciting quotes for the supply and delivery of two new right-hand-drive vehicles under solicitation 19SF7527Q0002, with quotations due by close of business November 19, 2026. No set-aside is used, but offerors must be registered in SAM and submit proof of registration with the quotation, and failure to register may render a proposal non-responsible.
Delivery is DDP to the U.S. Embassy Annex in Groenkloof, Pretoria, South Africa (postal code 0181), within 90 days of award, on Monday through Thursday between 09:00 and 15:00 with seven days' prior notice. The reference vehicle is a Mercedes-Benz GLE 450d 4MATIC AMG Line or equivalent mid-size luxury SUV. Minimum requirements include right-hand drive, five doors and five seats, a 2.0L to 3.0L diesel six-cylinder turbocharged engine producing at least 200 kW and 600 Nm, all-wheel drive, automatic transmission, and a warranty of at least three years or 100,000 kilometers plus a five-year/100,000-kilometer maintenance plan. Offerors may quote all or some vehicles.
Firm fixed pricing must include delivery, road worthiness certificate, 21-day South African road permit, Microdot, CO2 emissions tax, anticipated vehicle price increases, MIDP duty, and ad valorem taxes, with diplomatic exemption via a Certificate A from the Embassy. VAT is a separate line item. South African vendors price in South African Rand, and all other vendors price in their country's currency. Payment is by EFT 30 calendar days after delivery and receipt of a proper invoice, whichever is later, and no deposits are authorized.
Quotations go electronically to Pretoria_Contracting_Office-dl@state.gov on company letterhead, as two separate documents: a pricing proposal and a technical proposal that contains no pricing. The Government intends to award to the lowest-priced, technically acceptable offeror without discussions, reserving the right to hold discussions, and will evaluate quotations as a package that includes custom cabinetry, delivery time, and availability. The procurement is classified under NAICS 336110 and PSC 2310.
Notice text
The U.S. Embassy, Homeland Security Section in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right-Hand Vehicles, as per scope of work attached. The reference number for this quotation is: 19SF7527Q0002
Quotations:
Quotes to be submitted by no later than close of business, November 19, 2026 and must be sent electronically to: Pretoria_Contracting_Office-dl@state.gov
- Firm fixed pricing is to be quoted.
- Delivery: DDP to Pretoria, South Africa, with all transport costs included.
- Quotes to be submitted on company letterhead, indicating the company’s address, contact details and name and email of the contact person.
- ALL vendors wishing to quote MUST be registered in the American System for Award Management (SAM). You can access the SAM database at https://sam.gov/ where you will find step by step instructions on how to register or update your SAM registration.
- Guidance on how to register in SAM.gov - https://www.fsd.gov
- Proof of your SAM registration must be submitted as part of your quotation package.
NB!! To facilitate our evaluation process, we kindly request that you submit your quotation as two separate documents:
- Pricing Proposal – This document should include pricing only
- Technical Proposal – This document should contain the detailed technical specifications only. Please do not include any pricing information in this document.
Separating the pricing and technical proposals will help ensure an efficient and impartial review process.
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed.
- EFT – Payment will be made in 30 calendar days after delivery of services AND receipt of a proper invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a proposal, you waiver any such requirement.
The following documents are attached to this email and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
The successful offeror will be required to:
- Must be registered on the SAM website (www.sam.gov).
- Must comply with the US Clauses (attached) signed document to be submitted with the quotes. South African Terms and Conditions do not apply; by submitting a quote, you accept the U.S. Embassy’s Terms and Conditions.
- Comply with the U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) (please refer to the attached PDF document)
Files
| File | Type | Posted |
|---|---|---|
| 19SF7526Q0002 - SOLICITATION PACKAGE.pdf |
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