Supply and installation of a heat exchanger for the separation and decoupling of hydraulic circuits
Closed Solicitation Posted
- Solicitation number
- Invitationletter-Solicitation
- Agency
-
US Embassy Madrid
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- Madrid 28006 Spain
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's US Embassy Madrid is soliciting firm fixed-price quotations for the supply, installation, and commissioning of a hydraulic distribution system, including distribution piping, thermal insulation, a pumping system, and a heat exchanger designed for separation and decoupling of hydraulic circuits. The Government will award the contract to the lowest priced technically acceptable offeror who is a responsible contractor, and may make an award based on initial offers without discussion. Key contract requirements include that all offerors must be bonded, possess all permits and licenses required to do business in Spain, be registered in the System for Award Management (SAM) database prior to award, provide proof of existing permits with their proposals, and demonstrate prior construction experience with references and English language capability. The evaluation will focus on lowest price for technically acceptable proposals, with no cost escalation adjustments permitted under the firm fixed-price structure. The solicitation (RFQ No. 19SP5026Q0008) was posted on February 23, 2026, with quotations due by March 24, 2026, at 17:30 hours local time, with no late submissions accepted.
There is no set-aside designation for this procurement. The contract specifies a fifteen calendar day completion timeline from receipt of notice to proceed, with work to commence within five days of award and a mandatory kick-off meeting to be scheduled post-award. Performance and payment bonds equal to 50% of the contract price are required within ten days of award, reduced to 10% upon final acceptance and maintained for one year thereafter. Liquidated damages are assessed at 300 euros per calendar day for delays beyond the fifteen-day completion period. General liability insurance with minimum coverage of 200,000 euros per occurrence and 500,000 euros cumulative is mandatory. The place of performance is 28006 Madrid, Spain, specifically at the U.S. Embassy Madrid, Calle Serrano 75, where quotations must be submitted in sealed envelopes to the Contracting Officer.
Notice text
The project involves the supply, installation, and commissioning of a hydraulic distribution system, including distribution piping, thermal insulation, pumping system and, heat exchanger..
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed-price type contract.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must be bonded and possess all permits and licenses required to do business in Spain. All offerors will be required to provide proof that they already possess said permits as part of their offer.
All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provisions 52.204-7. The guidelines for registration can be found at https://www.fsd.gov/gsafsd_sp
Files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 8 - TOTALCOST BREAKDOWN.pdf | ||
| ATTACHMENT 6 - SPECIFICATIONS.pdf | ||
| ATTACHMENT 5 - DRAWINGS.pdf | ||
| ATTACHMENT 7 - TECHNICAL SHEET.zip | ZIP file | |
| RFQ No. 19SP5026Q0008.pdf | ||
| Signed invitation letter.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Supply and installation of a heat exchanger for the separation and decoupling of hydraulic circuits | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Cleaning of MSGR guard and Embassy support staff assigned areas | US Embassy Madrid | No set-aside |
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