Signed invitation letter.pdf

This is a Request for Quotations (RFQ) issued by the U.S. Embassy in Madrid for the supply and installation of a heat exchanger for the separation and decoupling of hydraulic circuits at the consular area heating and ventilation terminal boxes improvement project. The solicitation is numbered 19SP5026Q0008 and was issued on February 23, 2026. Quotations are due by March 24, 2026, at 17:30 hours local time, with no late submissions accepted. The U.S. Government intends to award a firm fixed-price contract to the responsible company submitting the lowest acceptable offer based on initial proposals, without discussions unless deemed necessary for companies in the competitive range.

Prospective offerors must submit quotations in sealed envelopes to the U.S. Embassy in Madrid, Attention: Contracting Officer, Calle Serrano 75, 28006 Madrid. Required submission documents include Standard Form 1442, Section A Pricing, Attachment 4 (Breakdown of Proposal Price by Divisions of Specifications), Attachment 8 (Total Cost Break Down), Section L (Representation and Certifications), a bar chart with Critical Path Method information, products and materials data sheets, additional information as required in Section J, and proof of SAM registration. All offerors must be registered in the SAM database prior to submission per FAR 4.1102. The contract is firm fixed-price with no cost escalation adjustments, making offerors responsible for all labor and materials costs. All contractors must possess the necessary permits and licenses required to do business in Spain and provide proof of such permits with their offers. Questions should be directed to Ms. Aurora Lopez de Larrinzar, Contract Specialist, at lopezay@state.gov.