Solicitation for Gardening Services for U. S. Embassy in Ankara, Türkiye 19TU1525Q3003

Request for Quotations number 19TU1525Q3003

Enclosed is a Request for Quotations (RFQ) for Gardening Services to the U.S. Mission in Ankara, Turkey. 

If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on Friday, February 7th, 2025, at 10:30 a.m. (GMT +3, local time) at the US Embassy Ankara followed by a site visit to Embassy Garden and 2 residences and all prospective offerors who have received a solicitation package are invited to attend. Prospective site visit attendees and offerors/quoters should contact ilhanm@state.gov and provide their names, ID number and cell phone number by 2:00 p.m. on Tuesday, February 4th, 2025, for additional information or to arrange entry to the building.

Quotations are due by Monday, March 3rd, 2025, on or before 3:00 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Ankara-GSO-Procurement-DL@state.gov  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (blocks 17, 23, 24 and 30): Block 24 shall list the total value of the proposal for the base year and the option years.

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at https://www.irs.gov/pub/irs-pdf/fw14.pdf , to ensure compliance with FAR 52.229-11; https://www.irs.gov/government-entities/excise-tax-on-specified-federal-foreign-procurement-payments

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Direct any questions regarding this solicitation in written English to Sean T. Buckley by email to BuckleyST@state.gov and Ankara-GSO-Procurement-DL@state.gov. All questions must be received prior to 1:00 p.m. on Monday, February 11th, 2025.