SF1449-RFQ_Gardening Services_19TU1525Q3003.pdf

SOLICITATION FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12850805

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TU1525Q3003

6. SOLICITATION ISSUE DATE

Jan.29th, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sean T. Buckley, GSO or Procurement Specialist

b. TELEPHONE NUMBER(No collect calls)

+90-312-294 00 00

8. OFFER DUE DATE/ LOCAL

TIME

Mar. 3rd, 2025, 3:00 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy of Ankara

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Çukurmbar Mah. 1480 Sk. No 1, Çankaya, Ankara, Türkiye

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy of Ankara Service to All Approved Properties

Çankaya, Ankara, Türkiye

U.S. Embassy of Ankara Facility Maintenance Section

Çankaya, Ankara

17a CONTRACTOR CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy of Ankara Financial Management Center

Çankaya, Ankara

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

All Items

Gardening services for the grounds of the properties listed in Section 1. of the SOW, to be performed on a daily, weekly, monthly, quarterly, semi-annual, and annual basis as specified.

months

USD

USD

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Sean T. Buckley 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SOLICITATION FOR GARDENING SERVICES

19TU15-25-Q-3003

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19TU15-25-Q-3003, Prices, Block 23 Continuation To SF-1449, RFQ Number 19TU15-25-Q-3003, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 – EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

Offeror Representations and Certifications Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TU15-25-Q-3003

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy in Ankara. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for twelve (12) months, with four (4), one (1) year options to renew. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post.

The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 10,000 square meters. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 150,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional Services, if applicable, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.2. BASE PERIOD

Please include an escalation rate for each option period starting from the base year estimated amount.

1.

Base Year Firm-Fixed Price for Standard Services:

For the Embassy Compound (estimated total 27,074 sqm) under this contract:

1a. Price per Month* x 12 months **Price per Year

2.

Base Year Firm-Fixed Price for Standard Services:

Chief of Mission’s Residence (CMR) (estimated at 36,390 sqm) under this contract

2a. Price per Month* x 12 months **Price per Year

Base Year Firm-Fixed Price for Standard Services:

Deputy Chief of Mission’s Residence (DCMR) (estimated at 3,540 sqm) under this contract

3a. Price per Month* x 12 months **Price per Year

4. Base Year Firm-Fixed Price for Temporary Additional Services for this Contract:

4a. Price per Square Meter* *

4b. Estimated Number of Square Meters for Base Year 10,000 square meters

4c.

Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 4a x 4b)

5.

Base Year Total for All Services (Total = items 1a + 2a + 3a + 4c)

*[Offeror/Bidder: Insert price] **[Offeror/Bidder: Insert total price]

2.3. FIRST OPTION YEAR PRICES

Option Year-1 Firm-Fixed Price for Standard Services:

For the Embassy Compound (estimated total 27,074 sqm) under this contract:

1a. Price per Month* x 12 months **Price per Year

2.

Option Year-1 Firm-Fixed Price for Standard Services:

Chief of Mission’s Residence (CMR) (estimated at 36,390 sqm) under this contract

2a. Price per Month* x 12 months **Price per Year

Option Year-1 Firm-Fixed Price for Standard Services:

Deputy Chief of Mission’s Residence (DCMR) (estimated at 3,540 sqm) under this contract

3a. Price per Month* x 12 months **Price per Year

4. Option Year-1 Firm-Fixed Price for Temporary Additional Services for this Contract:

4a. Price per Square Meter* *

4b. Estimated Number of Square Meters for Option Year-1 10,000 square meters

4c.

Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 4a x 4b)

5.

Option Year-1 Total for All Services (Total = items 1a + 2a + 3a + 4c)

6. Escalation Rate for Option Year-1 *** %

***[Offeror/Bidder: Insert escalation rate]

2.4 SECOND OPTION YEAR PRICES

Option Year-2 Firm-Fixed Price for Standard Services:

For the Embassy Compound (estimated total 27,074 sqm) under this contract:

1a. Price per Month* x 12 months **Price per Year

2.

Option Year-2 Firm-Fixed Price for Standard Services:

Chief of Mission’s Residence (CMR) (estimated at 36,390 sqm) under this contract

2a. Price per Month* x 12 months **Price per Year

Option Year-2 Firm-Fixed Price for Standard Services:

Deputy Chief of Mission’s Residence (DCMR) (estimated at 3,540 sqm) under this contract

3a. Price per Month* x 12 months **Price per Year

4. Option Year-2 Firm-Fixed Price for Temporary Additional Services for this Contract:

4a. Price per Square Meter* *

4b. Estimated Number of Square Meters for Option Year-2 10,000 square meters

4c.

Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 4a x 4b)

5.

Option Year-2 Total for All Services (Total = items 1a + 2a + 3a + 4c)

6. Escalation Rate for Option Year-2 *** %

2.5 THIRD OPTION YEAR PRICES

Option Year-3 Firm-Fixed Price for Standard Services:

For the Embassy Compound (estimated total 27,074 sqm) under this contract:

1a. Price per Month* x 12 months **Price per Year

2.

Option Year-3 Firm-Fixed Price for Standard Services:

Chief of Mission’s Residence (CMR) (estimated at 36,390 sqm) under this contract

2a. Price per Month* x 12 months **Price per Year

Option Year-3 Firm-Fixed Price for Standard Services:

Deputy Chief of Mission’s Residence (DCMR) (estimated at 3,540 sqm) under this contract

3a. Price per Month* x 12 months **Price per Year

4. Option Year-3 Firm-Fixed Price for Temporary Additional Services for this Contract:

4a. Price per Square Meter* *

4b. Estimated Number of Square Meters for Option Year-3 10,000 square meters

4c.

Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 4a x 4b)

5.

Option Year-3 Total for All Services (Total = items 1a + 2a + 3a + 4c)

6. Escalation Rate for Option Year-3 *** %

2.6 FOURTH OPTION YEAR PRICES

Option Year-4 Firm-Fixed Price for Standard Services:

For the Embassy Compound (estimated total 27,074 sqm) under this contract:

1a. Price per Month* x 12 months **Price per Year

2. Option Year-4 Firm-Fixed Price for Standard Services:

Chief of Mission’s Residence (CMR) (estimated at 36,390 sqm) under this contract

2a. Price per Month* x 12 months **Price per Year

Option Year-4 Firm-Fixed Price for Standard Services:

Deputy Chief of Mission’s Residence (DCMR) (estimated at 3,540 sqm) under this contract

3a. Price per Month* x 12 months **Price per Year

4. Option Year-4 Firm-Fixed Price for Temporary Additional Services for this Contract:

4a. Price per Square Meter* *

4b. Estimated Number of Square Meters for Option Year-4 10,000 square meters

4c.

Total Temporary Additional Services Not To Exceed (NTE) Price for Base Year (Total = items 4a x 4b)

5.

Option Year-4 Total for All Services (Total = items 1a + 2a + 3a + 4c)

6. Escalation Rate for Option Year-4 *** %

2.7 GRAND TOTAL

Grand Total Escalation Rate

Total Price

Base Year n/a

First Option Year

Second Option Year

Third Option Year

Fourth Option Year

Grand Total – Base plus All Option Years

CONTINUATION TO SF-1449

RFQ NUMBER 19TU1525Q3003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at U.S. Embassy in Ankara. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.13. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. SUPERVISION

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.

Government staff. The supervisor shall have supervision as his or her sole function.

1.3.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.3.4 TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.3.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within five

(5) days after contract award.

1.4 LAWN CARE

1.4.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 5 centimeters with at least weekly grass cutting from March to December.

The Contractor is responsible for all equipment and fuels needed to complete this task, adhering to the 'POST OCCUPATIONAL, SAFETY AND HEALTH OFFICER' standards to protect workers from accidents and hazardous effects from chemicals.

The contractor must provide fuels, fertilizers, and other supplies and equipment needed to complete this task, all of which require COR approval prior to use.

1.4.2 EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.4.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.4.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

1.4.6. GROUNDS MAINTENANCE PLAN

The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.4.7. SEASONAL FLOWER REPLACEMENT

The contractor shall replace all seasonal flowers (e.g., pelargonium, begonia, impatiens, salvia, alyssum, tagetes (marigold), ageratum, petunia, zinnia, verbenas, dahlia, viola, brassica oleracea, etc.) at least twice per year, during the summer and winter seasons. Prior to planting, the soil must be enriched with burnt, sifted farmyard manure to ensure optimal growth conditions. The cost of this service is included in the contract price. The designated areas for seasonal flowers are as follows:

CMR: 500 square meters DCMR: 70 square meters

1.4.8. LAWN AREA MAINTENANCE

Maintain the lawn areas in all three locations. The square meters for lawn areas are indicated below:

New Embassy Compound: 3,200 m² CMR: 15,821 square meters DCMR: 2,850 square meters

1.5. PRUNING

1.5.1 General Pruning: The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. Pruning Schedule: The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

1.5.3. Pruning Requirements: The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

- direct and encourage plant growth in desired directions,

- remove dead trees/plants and unsightly growth,

- maintain a neat and attractive appearance,

- remove parts of trees that cause excessive leaf fall,

- remove branches or parts of trees that obstruct adjacent building structures or

Mechanical Electrical Plumbing (MEP) installations as directed by the COR.

- The contractor shall perform pruning according to the schedule outlined in the Grounds Maintenance Plan, ensuring that all heavy pruning is completed during the appropriate season in accordance with best horticultural practices. Tree pruning in specific locations, including the CMR, DCMR, and Chancery Compound, must be conducted at least quarterly or as directed by the COR, without any additional cost to the contract. The contractor shall also prune all hedges and shaped shrubs regularly to maintain their proper shape at all times.

- The Grounds Maintenance Plan must include the pruning of large and tall trees within the designated areas. The contractor shall be responsible for the daily removal of tree leaves, straw, branches, and debris resulting from pruning activities to a location outside the compound.

1.5.4. Replacement of Damaged Plants: At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. The contractor shall be responsible for preparing and submitting the required procedure for approval, as well as obtaining all necessary official permits from city authorities for trimming and/or cutting any trees, bushes, or similar vegetation. All associated costs, including those for cranes or other equipment required for trimming or cutting, shall be the contractor's responsibility.

1.6. LEAF REMOVAL

The Contractor shall, on a daily basis, remove leaves and pine needles from the Embassy Compound, CMR and DCMR.

1.7. RECYCLED MATERIALS

Promotion of Recycling: The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.8. REMOVAL OF DEBRIS AND GARBAGE

1.8.1. Debris Removal: The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.8.2. Garbage Pickup: The contractor shall collect and dispose of garbage at the municipal dump on a daily basis.

1.8.3. Waste Bin Management: The contractor shall empty all waste bins and trashcans from outdoor areas daily and transport the waste to the central collection point, in accordance with item 1.8.2, for disposal at the municipal dump. The contractor shall provide garbage bags for this task.

1.8.4. CMR Trash Management: The contractor shall collect trash from the designated collection point beside the house and transport it to the collection point at the perimeter of the property.

Both the collection point beside the house and the one at the perimeter must be maintained in a neat and orderly condition at all times. Loose trash is not acceptable. All trash must be stored in bins or, at a minimum, secured in sealed bags.

1.9. WATERING

1.9.1. Watering Requirements: The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2. Stand-by Gardener: The contractor shall ensure the availability of a stand-by gardener to fulfill the requirements outlined in item 1.9.1. The cost for this employee, including coverage during extended holiday periods in the summer, shall be included in the contract price.

1.9.3. Watering Schedule: The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.4. Irrigation System Management: The Contractor ensure the proper operation of the irrigation systems and immediately notify the COR of any issues or malfunctions.

1.9.4. Water Supply: The Government shall furnish the supply of water.

1.10. FERTILIZER

1.10.1. Fertilization Requirements: The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. Fertilization Schedule: The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.10.3. Lawn Fertilization: The Contractor shall fertilize the lawn areas a minimum of two three

(3) times per year with a fertilizer available in the local market and approved by the Turkish Government.

1.10.4. Weed Killer Application: The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR provided that weeds will be eliminated manually to maintain the appearance of the sites. All weed killer applications must have written approval of the Post Occupational, Safety & Health Officer

(POSHO).

1.10.5. Three and Shrub Fertilization: The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once twice a year.

1.11 PEST AND DISEASE CONTROL

1.11.1. Pest and Disease Management: The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

1.11.2. Pest and Disease Control Plan: The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

1.12. HAZARDOUS AND TOXIC SUBSTANCES

Safe Handling: It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.13. SNOW REMOVAL

1.13.1. Snow Removal Preparation: Beginning each November, the contractor shall supply and place the required materials, including salt, in designated areas for distribution to work sites, as directed by the COR. The contractor is responsible for providing salt and deicing solutions for snow removal and the prevention of icing on both vehicle and pedestrian pathways. The deicing solution must contain 40%-50% potassium acetate. All salt and deicing solutions must receive prior approval from the COR and APOSHO.

1.13.2. Weather Monitoring: The contractor shall monitor daily weather reports to ensure that the crew and equipment are prepared and ready to respond promptly, both day and night.

1.13.3. Snow Removal Execution: On the day or morning following snowfall exceeding ½” to 1”, including weekends and holidays, the COR shall notify the contractor that snow removal is required. The contractor shall begin snow removal at least two (2) hours before the start of work at the Embassy. This includes clearing all property entrances, compound exit gates, stairs, sidewalks within the properties, exterior (public) sidewalks adjacent to the U.S. Embassy compound, and applying salt and/or de-icing solution to the NEC, CMR, and DCMR areas during workdays.

1.13.4. Signage for Icy Areas: The contractor shall place warning signs in areas prone to continuous ice formation and regularly apply salt to mitigate the hazard in these locations.

1.13.5. Salt Application: To prevent salt from becoming trapped under the snow, the contractor shall refrain from spreading salt while snow is still falling. Salt shall only be applied to areas that have been thoroughly swept and cleared of snow.

1.13.6. Alternative Deicing Methods: The contractor shall apply fine sand and/or alternative approved chemicals on surfaces where the use of salt may damage the finished surfaces.

1.13.7. Snow Removal from Premises: The contractor shall remove accumulated snow from the premises, driveways, and sidewalks to ensure unimpeded vehicle and pedestrian traffic and to prevent melted ice water from causing damage to the garden and driveway.

1.13.8. Additional Workers for Snow Removal: The contractor shall provide additional workers for snow removal and de-icing as necessary to ensure the timely and complete execution of the work.

1.14. GUTTER CLEANING

1.14.1. Gutter Cleaning Frequency: The contractor shall perform gutter cleaning at least twice a month during the summer months, once a week during the fall/autumn months, and as needed during the winter months at the CMR and DCMR.

1.14.2. Access to Roof: The contractor shall use a ladder to access the roof and ensure the ladder is not leaned against downspouts or gutters to prevent any potential damage.

1.14.3. Debris Removal: The contractor shall remove leaves, twigs, and other debris from gutters using appropriate tools, such as by hand, a large spoon, a gutter scoop, or a small garden trowel.

1.14.4. Dirt Removal: The contractor shall moisten caked-on dirt to loosen it, ensuring the process does not damage the gutter. Once loosened, the dirt shall be removed using a gutter scoop or trowel.

1.14.5. Debris Collection: The contractor shall collect debris in a contractor-provided bucket or plastic trash bag, securely positioned on the roof or ladder to ensure safe and efficient removal.

1.14.6. Downspout Check: The contractor shall inspect all downspouts to ensure they are not clogged. To clear clogs, gently use a garden hose to flush water through the downspout, taking care to avoid applying excessive pressure as downspouts are not designed to handle the same pressure as house drains. If the clog cannot be cleared with water, a small plumber's snake or an unbent clothes hanger may be used to remove the obstruction.

1.14.7. Leaf Blower Use: Alternatively, the contractor may use a leaf blower to clean the gutters.

However, appropriate safety precautions must be taken to ensure worker safety, particularly when working at heights or in awkward positions. Secure footing and the use of safety equipment, such as harnesses, are mandatory when operating in such conditions.

1.14.8. Gutter Flushing and Leak Check: After cleaning, the contractor shall use a hose to flush the gutters with water to ensure they are free of debris. This process also provides an opportunity to inspect the gutter system for any leaks or damage, which should be reported to the COR immediately.

1.15. GREENHOUSES

1.15.1. Greenhouse Repairs: The U.S. Government shall assume responsibility for all repairs to the greenhouse enclosures.

1.15.2. Inspection of Bedding Boxes and Shelving: The contractor shall inspect bedding boxes and shelving for signs of deterioration and promptly report any required repairs to the COR.

1.15.3. Seasonal Flower Planting: The contractor shall plant seasonal flowers in their greenhouse or supply them as part of the firm-fixed contract price.

1.15.4. Seed Planting: The contractor shall plant or sow seeds in the planter boxes as instructed.

Only seeds provided by the COR (or Embassy) shall be used in the Embassy greenhouse planter boxes, and these shall be used exclusively for propagating plants through cuttings.

1.15.5. Seedling Care: Once seedlings are large enough to handle, typically after developing their first true leaves, the contractor shall carefully prick them out and transplant them into larger growing spaces to support further development.

1.15.6. Aftercare: The contractor shall care for the young plants until they are ready to be transplanted into the ground. Required materials, including turf, soil, small pots (up to ɸ15cm), rooting hormone, and fertilizer, are included in the contract price. Pots for indoor plants will be provided by the Embassy as needed.

1.15.7. Greenhouse Area: The combined total area of both greenhouses is 124 m².

1.16. VEGETABLE AND FLOWER GARDEN AT CMR

1.16.1. Garden Maintenance: The contractor shall maintain vegetable gardens at both the DCMR and CMR, ensuring they are kept in optimal condition and properly managed throughout the year.

1.16.2. The contractor shall clear the garden plot of weeds using manual removal methods without the use of chemicals. The soil shall be tested to determine its nutrient levels and pH. Based on the test results, the contractor shall adjust the pH level and add necessary materials, such as fertilizers or organic matter, to make the soil suitable for the vegetable garden. The soil shall then be tilled thoroughly to ensure even mixing of materials and to establish proper soil depth for each type of vegetable to be planted.

1.16.3. Crop and Seed Selection: The contractor shall prioritize vegetable and herb varieties requested by the Ambassador and their family. Expert guidance shall be provided to ensure the selection of appropriate crop and plant varieties suited to the garden's conditions. Under no circumstances shall genetically modified organisms (GMOs) be planted. Additionally, a designated section of the garden shall be reserved for growing flowers, with the contractor accommodating any special flower requests made by the Ambassador and their family.

1.16.4. Planting and Fertilization: The contractor shall determine the most suitable planting method, selecting between direct sowing and transplanting based on the specific crop requirements. Natural decomposition methods shall be employed to produce nutrient-rich organic fertilizer for the garden. Trellises shall be used to support climbing plants, and a crop rotation system shall be implemented to maintain soil health and prevent pest infestations. Proper irrigation systems shall be utilized to ensure consistent watering, and the contractor shall nurture plants diligently until they are ready for harvest. The use of pesticides is strictly prohibited unless authorized under special circumstances and approved in advance by the Facilities Manager.

1.16.5. Signage Installation: The contractor shall install clear and durable signs in the vegetable garden to identify the names of all plants and flowers. The signage shall be written in English and positioned prominently for easy visibility.

1.16.6. Routine Work Schedule: The contractor shall perform the following tasks, which include:

Weekly Maintenance

- Removing weeds, trash, and debris from the garden and surrounding areas.

- Inspecting plants for signs of disease and insect infestations and applying appropriate treatments as necessary.

- Checking and maintaining the irrigation system to ensure proper functionality.

- Removing cobwebs and debris from neighboring properties to maintain cleanliness and order.

Monthly Maintenance:

- Inspect all irrigation valves and emission devices to ensure proper functionality and address any issues promptly.

Semi-Annual Maintenance:

- Apply contractor-provided mulch to garden beds to retain moisture and suppress weeds.

- Trim plant materials to maintain shape and promote healthy growth.

- Fertilize and prune plants as needed to sustain their health and appearance.

Winter Gardening Adjustments:

- Adjust irrigation schedules to align with seasonal needs, reducing water usage during winter months.

- Protect sensitive plants from frost by using appropriate coverings or other preventive measures.

These tasks shall ensure the garden remains well-maintained and in excellent condition throughout the year.

1.17. DAILY SERVICES (Monday through Friday)

1.17.1 Public Area Maintenance:

- Maintain sidewalks, walkways, and vehicle roads within the Embassy compound, Chief of Mission Residence (CMR), and Deputy Chief of Mission Residence (DCMR) outdoor areas.

- Ensure floors are free of dust, mud, sand, footprints, liquid spills, and other debris and stains. The maintained areas should have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.17.2. Sidewalk and Soft Landscape Upkeep:

- Maintain sidewalks and adjacent soft landscape areas (refuge) outside the Embassy compound.

1.17.3. Garbage Disposal:

- Collect and dispose of garbage from the CMR residence. House staff will place the garbage in the dumpster near the generator. The contractor is responsible for moving the garbage to the collection point near CAC 1.

1.17.4. Playground Area Maintenance:

- Maintain the playground area.

1.17.5. Gazebo and Barbecue Area Upkeep:

- Maintain gazebos and barbecue areas.

1.17.6. Tree Irrigation:

- Manually irrigate trees adjacent to the New Embassy Compound (NEC) using a mobile water tank provided by the contractor.

1.18. WEEKLY SERVICES

1.18.1. Driveway Maintenance:

- Maintain the driveways.

1.18.2. Marines' Cafe Area Upkeep:

- Maintain the Marines' cafe area, including tables, chairs, counters, and lavatories near the basketball court.

1.18.3. Basketball Court Maintenance:

- Maintain the basketball court.

1.18.4. Swimming Pool Area Upkeep:

- Maintain the counter and lavatory near the swimming pool.

1.18.5. Playground Equipment Maintenance:

- Maintain playground equipment.

1.19. PERIODIC MAINTENANCE REQUIREMENTS (As Needed and/or Directed by the

COR)

1.19.1. Outdoor Area Shampooing:

- Shampoo outdoor areas as required.

1.19.2. Courtyard and Balcony Maintenance:

- Maintain, clean, and remove snow from courtyards and balconies.

1.19.3. Light Fixtures and Traffic Mirrors Cleaning:

- Wipe light fixtures and traffic mirrors.

1.20. LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days.

Location Address U.S. Embassy Compound Çukurambar Mah., 1480 Sok No 1, Çankaya, Ankara

Ambassador's Residence Iran Cad. No 57, Çankaya, Ankara DCM's Residence Paris Cad. No 72, Çankaya, Ankara

2. WORKING HOURS

All work shall be performed during 8:00 a.m. to 5:00 p.m. Monday through Friday except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

3. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 5 days after award COR

List of Personnel 1 5 days after award COR

Transition Plan 1 10 days after award COR

Payment Request 1 monthly COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 4-6 weeks days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Identification number ID (Kimlik) copy Copy of “Adli Sicil Kaydi” (Criminal Record) from e-devlet

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in Attachment A.

INSURANCE

6.1 AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in US Dollars:

Per Occurrence $5,000 Cumulative $20,000

2. Property Damage stated in US Dollars:

Per Occurrence $7,500 Cumulative $30,000

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

TRANSITION PLAN

Within thirty (30) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all gardening services set forth in the scope of work.

1. thru 20.

All required services are performed and no more than three (3) customer complaint is received per month.

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD. The performance standard is that the Government receives no more than three (3) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

Ambassador's Residence DCM's Residence Embassy Compound

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title…