SCMG Conference Room AV Upgrade
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- F3YCAB5169A001
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334111 Electronic Computer Manufacturing
- Place of performance
- Tinker AFB, Oklahoma 73145, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a contractor to design, procure, and install a fully integrated audio-visual system upgrade for the Pat Frederick Conference Room in Building 3001 at Tinker Air Force Base. The project requires installation of two 75-inch commercial displays, multiple cameras with AI capabilities, ceiling-mounted microphones and speakers, integrated control system with touch panel, matrix switch, audio amplifier/mixer, and all necessary cabling and connections for two NIPR government-furnished PCs. The system must be Microsoft Teams compatible, TAA compliant, and capable of interfacing with multiple classified and unclassified networks while providing comprehensive user training and ongoing support. The contract will be awarded using lowest price technically acceptable (LPTA) evaluation criteria, and contractors must be registered in SAM with all equipment meeting DISA Approved Products List standards. A mandatory site visit was scheduled for July 30, 2025, at 10:00 AM CDT, with quotes due by August 15, 2025, at 2:00 PM CDT.
This solicitation is set aside exclusively for small businesses under NAICS code 334111 (Electronic Computer Manufacturing) with a size standard of 1,250 employees. The contract structure includes two Contract Line Items (CLINs) on a firm fixed-price basis, with CLIN 0001 covering the design, procurement, and installation work, and CLIN 0002 addressing the installation services specifically. The performance period is 90 days after contract award, with the contractor required to complete installation within 75 days and provide a comprehensive two-year service contract covering equipment and workmanship. Work will be performed at Tinker Air Force Base in Oklahoma City, Oklahoma, with the contractor responsible for ensuring all personnel comply with Air Force security regulations and obtain necessary background checks. The project represents a turnkey audiovisual solution designed to enable seamless communication for geographically dispersed teams, with advanced features including automated camera positioning, speaker tracking, and integrated mute controls.
Notice text
3 versions
Update #3 · Latest ·
*** Amendment 2 (7 Aug 25): Government responses to vendor questions and an updated SOW have been uploaded to SAM.gov. ***
*** Amendment 1 (4 Aug 25): Amended to update RFQ due date to Friday, 15 August 2025 at 2:00 PM CDT. Vendor Q&As will be posted as soon as they are available. ***
Contract Line Items (CLINs):
Note: All CLINs are Firm Fixed Price (FFP)
0001 – Design, procurement, and installation of a fully integrated audio-visual system upgrade for one conference room, including integration with existing government-furnished equipment (GFE) such as displays, cameras, and VTC equipment. Including but not limited to the installation of: two (2) large-format displays; two (2) cameras; high quality ceiling-mounted microphones; four (4) full-range ceiling-mounted speakers; necessary cabling; A/V connections for two (2) NIPR GFE PCs; integrated control system with touch panel; standard equipment rack to fit existing furniture; and Matrix Switch, Audio Amplifier/Mixer, and Surge Protector. Configuration, integration, and testing of all components. The system must be compatible with multiple classified and unclassified networks. Services also include on-site training and ongoing support. All equipment provided must be TAA compliant.
Training Effectiveness: Training provided to government personnel must be comprehensive and effective, ensuring users can confidently operate and maintain the AV system. Consider requiring post-training assessments.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
A site visit will be required from an Audio Video specialist. The site visit will be held on 30 July 2025 at 10:00 AM CDT (Central Daylight Time). The POC for the site visit is Jessica Ochs and can be reached at jessica.ochs@us.af.mil or 757-298-9376. RSVP is required NLT 12:00 PM CDT on 29 July 2025. If you require a gate pass, please inform the POC at the time of RSVP.
Update #2 ·
***Amended to update RFQ due date to Friday, 15 August 2025 at 2:00 PM CDT. Vendor Q&As will be posted as soon as they are available.***
Contract Line Items (CLINs):
Note: All CLINs are Firm Fixed Price (FFP)
0001 – Design, procurement, and installation of a fully integrated audio-visual system upgrade for one conference room, including integration with existing government-furnished equipment (GFE) such as displays, cameras, and VTC equipment. Including but not limited to the installation of: two (2) large-format displays; two (2) cameras; high quality ceiling-mounted microphones; four (4) full-range ceiling-mounted speakers; necessary cabling; A/V connections for two (2) NIPR GFE PCs; integrated control system with touch panel; standard equipment rack to fit existing furniture; and Matrix Switch, Audio Amplifier/Mixer, and Surge Protector. Configuration, integration, and testing of all components. The system must be compatible with multiple classified and unclassified networks. Services also include on-site training and ongoing support. All equipment provided must be TAA compliant.
Training Effectiveness: Training provided to government personnel must be comprehensive and effective, ensuring users can confidently operate and maintain the AV system. Consider requiring post-training assessments.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
A site visit will be required from an Audio Video specialist. The site visit will be held on 30 July 2025 at 10:00 AM CDT (Central Daylight Time). The POC for the site visit is Jessica Ochs and can be reached at jessica.ochs@us.af.mil or 757-298-9376. RSVP is required NLT 12:00 PM CDT on 29 July 2025. If you require a gate pass, please inform the POC at the time of RSVP.
Update #1 ·
Contract Line Items (CLINs):
Note: All CLINs are Firm Fixed Price (FFP)
0001 – Design, procurement, and installation of a fully integrated audio-visual system upgrade for one conference room, including integration with existing government-furnished equipment (GFE) such as displays, cameras, and VTC equipment. Including but not limited to the installation of: two (2) large-format displays; two (2) cameras; high quality ceiling-mounted microphones; four (4) full-range ceiling-mounted speakers; necessary cabling; A/V connections for two (2) NIPR GFE PCs; integrated control system with touch panel; standard equipment rack to fit existing furniture; and Matrix Switch, Audio Amplifier/Mixer, and Surge Protector. Configuration, integration, and testing of all components. The system must be compatible with multiple classified and unclassified networks. Services also include on-site training and ongoing support. All equipment provided must be TAA compliant.
Training Effectiveness: Training provided to government personnel must be comprehensive and effective, ensuring users can confidently operate and maintain the AV system. Consider requiring post-training assessments.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
A site visit will be required from an Audio Video specialist. The site visit will be held on 30 July 2025 at 10:00 AM CDT (Central Daylight Time). The POC for the site visit is Jessica Ochs and can be reached at jessica.ochs@us.af.mil or 757-298-9376. RSVP is required NLT 12:00 PM CDT on 29 July 2025. If you require a gate pass, please inform the POC at the time of RSVP.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| SCMG Conference Room AV Upgrade | Award Notice | |
| This notice | Solicitation |
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