S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, is soliciting quotations for comprehensive linen and laundry services to support the Louis Stokes VA Medical Center in Cleveland, Ohio, and 18 Community-Based Outpatient Clinics (CBOCs) across the region. The contractor will be responsible for picking up, processing, laundering, and delivering various linens including general hospital linens, patient clothing, surgical items, uniforms, specialty items such as patient slings and mops, and related distribution services. Key requirements include compliance with industry standards such as NAILM, JCAHO, OSHA, and CDC guidelines; maintaining strict separation between clean and soiled linens; providing detailed reporting; ensuring 24-hour support for patient care operations; and maintaining a 72-hour safety stock level system-wide. Quotations will be evaluated based on technical capability, past performance, and pricing, with the most advantageous offer selected for award. The response deadline is January 16, 2026, at 1:30 PM EST, and a site visit to the Cincinnati VA Medical Center was scheduled for December 11, 2025.

This is a Total Small Business set-aside solicitation under NAICS code 812331 with a small business size standard of $41.5 million. The current incumbent contractor is Reino Linen, whose previous contract was valued at $6,169,972.29. The new contract has a maximum total value of $8.9 million, with a guaranteed minimum of $250,000 in the initial fiscal year, and will run for a base period from April 1, 2026, through December 31, 2026, with three optional one-year extension periods extending through December 31, 2029. Based on the linen count data provided, the Cleveland VA Medical Center alone processes approximately 104,000 to 108,000 pounds of linens monthly, with additional volumes from the supported CBOCs across multiple Ohio locations including Parma, Lorain, Akron, Mansfield, Ravenna, Sandusky, Warren, Youngstown, New Philadelphia, and East Liverpool. The place of performance is throughout the United States, with the primary contracting office located at the Louis Stokes VA Medical Center in Cleveland, Ohio.