S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, is soliciting quotations for hospital linen laundering services for the Louis Stokes VA Medical Center and 18 supported Community-Based Outpatient Clinics (CBOCs) across Northeast Ohio. The services encompass comprehensive linen processing including general linen items, patient clothing, surgical items, uniforms, specialty items such as patient slings, and cleaning services for cubicle curtains, mops, and aprons, with weekly and monthly distribution services required across multiple Ohio locations including Cleveland, Akron, and Canton. This is a full and open competition Request for Quote (RFQ) for commercial items under Federal Acquisition Regulation subpart 12.6, with NAICS code 812331 (Linen Supply) and a small business size standard of $41.5 million. Quotations must be submitted by 1:30 PM EST on January 16, 2026, with a mandatory site visit scheduled for December 11, 2025 at the Cincinnati VA Medical Center to allow prospective vendors to assess the scope of work.

This solicitation is not set-aside for any specific business category. The current incumbent contractor is Reino Linen. The estimated total contract value is $8.9 million over the contract period, with a guaranteed minimum of $250,000 in the initial fiscal year, and the base period runs from April 1, 2026 through August 31, 2026, followed by three option years extending through August 31, 2029. The price-cost schedule reflects a total base period value of $89,849.80 with detailed line-item pricing for various linen services and distribution visits across the regional VA facilities. Performance locations include the Louis Stokes VA Medical Center in Cleveland and multiple CBOCs throughout Northeast Ohio, with vendors required to invoice monthly for actual services rendered and to perform only services identified in the base and option year contract line items.