S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is soliciting quotes for hospital linen laundering services to support the Louis Stokes VA Medical Center and multiple Community-Based Outpatient Clinics (CBOCs) across Northeast Ohio. This Request for Quote (RFQ) seeks a contractor to provide comprehensive linen supply services, including pickup, processing, and delivery of medical textiles, patient clothing, uniforms, and specialty items such as slings and cubicle curtains. Key requirements include daily linen processing, adherence to strict infection control and quality standards, physical separation between clean and soiled linens, and compliance with regulatory standards including NAILM, JCAHO, OSHA, and CDC guidelines. The procurement will be evaluated using firm-fixed pricing as an Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with quotes due by 1:30 PM EST on December 19, 2025. This is a full and open competition with no set-aside designation under NAICS code 812331 (Linen Supply), which carries a small business size standard of $41.5 million.

This solicitation includes no set-aside designations and does not identify any incumbent contractors. The maximum total contract value is $8.9 million, with an estimated base period value of $81,933.34 for the initial five-month period from April 1, 2026 through August 31, 2026, followed by three optional one-year renewal periods extending through August 31, 2029. The pricing structure is predominantly based on per-pound and per-item rates, with most line items priced at $0.01, and contractors may invoice monthly based on actual services rendered. Services will be performed across multiple VA facilities in Northeast Ohio, including the primary medical center in Cleveland and supported CBOCs in Akron, Canton, Mansfield, and other surrounding communities. The contract will commence on April 1, 2026, providing a lead time of approximately four months for the selected contractor to prepare operations and staffing for service delivery.