RFP - relocation services

Closed Solicitation Posted Jul 8, 2026

Solicitation number: 473101
Agency: Office of Science Department of Energy
Responses due: Aug 7, 2026, 5:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 531210 Offices of Real Estate Agents and Brokers
PSC: V301 Transportation/Travel/Relocation- Relocation: Relocation
Place of performance: Upton, New York 11973, United States
Points of contact: Cassandra (Cassie) Smith csmith2@bnl.gov (907) 888-3142

Notice details come from SAM.gov. Updated Jul 28, 2026.

About this opportunity

Written by GovTribe AI · Jul 28, 2026

Brookhaven Science Associates, operator of Brookhaven National Laboratory for the U.S. Department of Energy, seeks proposals to administer and manage its Relocation Assistance Program, with Phase I proposals due August 7, 2026, at 5:00 PM EST and questions due July 21, 2026. This is a full and open competition using a Best Value source selection process.

Place of performance is Upton, New York. The contractor will provide comprehensive domestic, international, and Temporary Change of Station relocation services, including relocation planning, travel coordination, household goods movement, temporary lodging, home sale and purchase assistance, financial administration, regulatory compliance, reporting, and employee support for approximately 140 annual relocations. The NAICS code is 531210, Offices of Real Estate Agents and Brokers, with a $15 million size standard. The contract is hybrid: Firm-Fixed-Unit-Price services with tiered unit pricing for three relocation package categories (Domestic CONUS, International OCONUS, and Post-Doctoral) plus Cost-Reimbursable relocation expenses billed as actual, allowable, and properly documented costs without markup or administrative fees. Specific pricing and ceiling amounts are to be determined.

Phase I evaluation uses a 100-point technical scale: Technical Capabilities (20 points), Past Performance & Qualifications (25 points), Management, Financial & Compliance Capability (20 points), Systems Functionality, Data Management & Security (25 points), and Customer Care & Employee Resources (10 points). Offerors must achieve a minimum technical score of 70 to advance to Phase II, consisting of oral presentations in September 2026. Estimated award is November 2026. Large businesses exceeding $900,000 in contract value must submit a Small Business Subcontracting Plan. BSA has historically managed relocation internally with no incumbent contractor. Moving and household goods vendors are treated as subcontractors for subcontracting plan purposes; international companies may participate as prime contractor or through teaming arrangements.

Notice text

2 versions

Update #2 · Latest · Jul 28, 2026

RFP Q&A Posted – July 28, 2026

The Questions & Answers (Q&A), dated 07/28/2026, have been posted for this RFP. All Offerors are responsible for reviewing the Q&A and incorporating the information into their proposal submissions.

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Solicitation: RFP No. 473101 – Relocation Services
Organization: Brookhaven Science Associates (BSA), operator of Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE)
Issue Date: July 8, 2026
Competition: Full and Open Competition
NAICS: 531210 – Offices of Real Estate Agents and Brokers / Relocation Services (Size Standard: $15 Million)

Brookhaven Science Associates (BSA) is seeking proposals from qualified Offerors to administer and manage its Relocation Assistance Program. The selected Contractor will provide comprehensive domestic, international, and Temporary Change of Station (TCS) relocation services, including relocation planning, travel coordination, household goods movement, temporary lodging, home sale and purchase assistance, financial administration, regulatory compliance, reporting, and employee support.

This procurement will be conducted using a Best Value source selection process.

Key Proposal Dates

Milestone Date

RFP Issued July 8, 2026

Questions Due July 21, 2026 (5:00 PM EST)

Phase I Proposal Due August 7, 2026 (5:00 PM EST)

Oral Presentations September 2026

Estimated Award November 2026

Proposal Submission

Phase I

Offerors shall submit:

Technical Proposal (Volume 1)
Business/Price Proposal (Volume 2)
Proposal Pricing Sheet (Enclosure 2)

The Technical Proposal and Business/Price Proposal must be submitted as separate volumes. Proposals shall be submitted electronically to the BSA Contractual Representative with "RFP 473101" in the subject line.

Evaluation Criteria

Phase I proposals will be evaluated using the following technical criteria:

Evaluation Factor Points

Technical Capabilities 20

Past Performance & Qualifications 25

Management, Financial & Compliance Capability 20

Systems Functionality, Data Management & Security 25

Customer Care & Employee Resources 10

Total 100

To be considered technically responsive and eligible to advance to Phase II, an offeror must receive a minimum technical score of 70 out of 100 points.

Phase II

Offerors that advance to Phase II will be invited to participate in an Oral Presentation to the Source Selection Board (SSB) via video conference. The Oral Presentation will include a demonstration of the proposed relocation management system and a question-and-answer session. The presentation, including the question-and-answer session, shall not exceed one (1) hour.

Please refer to the Solicitation, including all enclosures and attachments, for complete proposal preparation instructions, submission requirements, evaluation criteria, contract terms and conditions, and all other applicable requirements.

BSA looks forward to your participation.

Thank you,
Cassandra (Cassie) Smith

BSA Contractual Representative

Update #1 · Jul 8, 2026