RFI - Relocation Services

Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory under a Department of Energy contract, has issued Request for Information (RFI) No. 473101 to conduct market research on domestic and international relocation management services. BSA seeks qualified vendors to provide federally compliant relocation assistance for employees whose primary residence exceeds 50 miles from the BNL campus in Upton, New York, and for employees assigned to approved temporary changes of station. Key requirements include capabilities in household goods transportation, customs clearance, relocation management system functionality, compliance reporting, data security for personally identifiable information, financial administration, and program transition experience from incumbent providers. Responses must address eight specific capability areas outlined in the RFI Document, including organizational experience with federally funded organizations, vendor management capabilities, system functionality for case tracking and reporting, data protection controls, employee reimbursement and billing processes, and active SAM.gov registration confirmation. Responses are due electronically to csmith2@bnl.gov by 4:00 PM Eastern Time on Monday, February 16, 2026, with written questions also submitted to the same email address.

This RFI includes no set-aside designation and does not obligate BSA or the Department of Energy to issue a solicitation, make an award, or reimburse response costs. No specific incumbent contractor or award value is disclosed in the pre-solicitation materials. The RFI is intended solely for acquisition planning and market research purposes to assess industry best practices and approaches that may inform a future acquisition strategy for BSA's Relocation Assistance Program. Respondents must submit an indication of interest, a brief Statement of Capabilities demonstrating how they meet the outlined requirements in the Statement of Work, and complete responses to all RFI questions with supporting documentation. The 10-day response window provides vendors with limited time to prepare comprehensive submissions addressing BSA's comprehensive relocation service requirements.