Rewire Fire Alarm Voice Notification System
Cancelled Solicitation Posted
- Solicitation number
- 1232SA25Q0324
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Ames, Iowa 50011, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Agricultural Research Service is seeking to procure a complete rewiring of the fire alarm voice notification system at the National Laboratory for Agriculture and the Environment in Ames, Iowa. The project involves replacing existing fire alarm wiring with new fire alarm-rated twisted pair shielded wire throughout the basement, first through third floors, and two penthouses, while expanding the existing Simplex 4100ES fire panel system to include voice notification capabilities with speakers installed in major walkways, laboratories, penthouses, and conference rooms. Contractors must comply with NFPA 72 standards, use addressable microprocessor-based systems with multiplex signal transmission, maintain 25% spare circuit capacity, and demonstrate a minimum of five years of electrical experience. The solicitation will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, requiring both technical and price proposals to be submitted electronically to tiffany.reval@usda.gov. Following Amendment 1, the proposal deadline has been extended to August 21, 2025, at 5:00 PM Central Time, with mandatory site visits scheduled for July 29 and 31, 2025.
This procurement is designated as a Total Small Business set-aside under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a small business size standard of $19 million. The contract is anticipated to be valued between $100,000 and $250,000 and will be awarded as a Firm Fixed Price contract with F.O.B. destination terms. The performance period is 180 days, including a mandatory 30-day "burn-in" period for system testing, with contractors required to provide monthly progress reports and maintain as-built drawings throughout the project. The work will be performed at the USDA facility located in Ames, Iowa, and includes integration with two elevators as part of the comprehensive fire alarm system upgrade. Johnson Controls is identified as the installing contractor for the existing Simplex 4100ES system, though this appears to be related to the current system configuration rather than indicating an incumbent contractor for this procurement.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 -
Description of Amendment -
1. Changed solicitation close date from 18-AUG-25 to 21-AUG-25 - 5:00 PM Central Time.
2. Contracting Officer changed from CHRISTOPHER A TOMLIN to LYNN S HULTS.
3. Added Attachments -
- 1232SA25Q0324 RFI Responses 250814
- Attachment 5 - Past Performance Questionnaire
- Attachment 6
All other terms and conditions remain the same.
----- End of Amendment ---
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 1232SA25Q0324 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025. This solicitation will be a Total Small Business set aside. The associated NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors), with a small business size standard of $19M.
This acquisition is for the following item as identified in the Line Items:
- Rewire Fire Alarm Voice Notification System
The Contractor shall provide all items F.O.B. destination. Location of the Government is USDA, in Ames, Iowa and will also be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services. Submission of quote shall include the following: (1) Technical and (2) Price.
All responses shall be submitted electronically to tiffany.reval@usda.gov
The basis for award is Lowest Price Technically Acceptable (LPTA). LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed, and award will be made.
INSPECTON AND ACCEPTANCE TERMS: Supply/Services will be inspected by the performance and accepted at the place of performance. The period of performance and delivery of this contract will be 180 days after receipt of award.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
An organized site visit has been scheduled for July 29, 2025 at 9:00 AM Central Time and July 31, 2025 at 1:00 PM Central Time. The same information will be provided at both site visits, so offerors only need to attend one. In order to attend the site visit, you may pre-register by July 25, 2025 at 4:00 PM CDT. Pre-register by emailing patrick.quance@usda.gov and tiffany.reval@usda.gov with your company name and the name(s) of the representative(s) who will attend. Those who do not pre-register will not be admitted to the site visit, subsitutions after the pre-registration deadline will not be accepted.
Questions in regard to this combined synopsis/solicitation are due no later than 4:00 PM Central on Aug 6, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Update #1 ·
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 1232SA25Q0324 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025. This solicitation will be a Total Small Business set aside. The associated NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors), with a small business size standard of $19M.
This acquisition is for the following item as identified in the Line Items:
- Rewire Fire Alarm Voice Notification System
The Contractor shall provide all items F.O.B. destination. Location of the Government is USDA, in Ames, Iowa and will also be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services. Submission of quote shall include the following: (1) Technical and (2) Price.
All responses shall be submitted electronically to tiffany.reval@usda.gov
The basis for award is Lowest Price Technically Acceptable (LPTA). LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed, and award will be made.
INSPECTON AND ACCEPTANCE TERMS: Supply/Services will be inspected by the performance and accepted at the place of performance. The period of performance and delivery of this contract will be 180 days after receipt of award.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
An organized site visit has been scheduled for July 29, 2025 at 9:00 AM Central Time and July 31, 2025 at 1:00 PM Central Time. The same information will be provided at both site visits, so offerors only need to attend one. In order to attend the site visit, you may pre-register by July 25, 2025 at 4:00 PM CDT. Pre-register by emailing patrick.quance@usda.gov and tiffany.reval@usda.gov with your company name and the name(s) of the representative(s) who will attend. Those who do not pre-register will not be admitted to the site visit, subsitutions after the pre-registration deadline will not be accepted.
Questions in regard to this combined synopsis/solicitation are due no later than 4:00 PM Central on Aug 6, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Files
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