Water Recycling Systems Maintenance

The Department of the Air Force Air Education and Training Command seeks preventative maintenance services for two water recycling systems at JBSA Randolph, Texas, with proposals due August 26 at 5:00 PM CST. The procurement is a 100% small business set-aside restricted to Service-Disabled Veteran-Owned Small Businesses under NAICS 561210, Facilities Support Services.

Place of performance is Randolph AFB, Texas (F3PT73 DoDAAC). The contractor shall maintain two Riveer Custom Water Cannon and Pressure Washer systems—one at Hangar 16 supporting Aerospace Ground Equipment cleaning and one at Hangar 42 supporting aircraft washing. Monthly preventative maintenance is required with response repair visits categorized as Routine (30 days), Urgent (48-hour assessment), and Emergency (24-hour assessment and safe-state rendering within 24 hours of assessment). Routine duty hours are 6:30 a.m. to 1:30 p.m. Monday through Friday, excluding federal holidays; emergency and urgent work requires deviation from normal hours at no additional cost. The contractor must provide all necessary personnel, equipment, supplies, tools, and materials for inspections, monitoring, parts replacement, adjustments, repairs, and documentation. Detailed repair quotes must be submitted within three business days of diagnostic evaluation, including root cause analysis, itemized parts and labor costs with at least two vendor price comparisons, estimated timelines, and warranty information.

The base contract period runs from September 29, 2026 through September 28, 2027, with four one-year option periods extending through September 28, 2031. The contract structure includes five base-period CLINs and five option CLINs per option period (25 total option CLINs): four firm fixed-price CLINs for monthly preventative maintenance at both wash rack and reverse osmosis water treatment systems, and one cost-no-fee CLIN for unscheduled repairs with a not-to-exceed price. The current contract FA301621P0274 carries a value of $136,596.00. Service Contract Act wage determination 2015-5253 (Revision 29, effective May 13, 2026) applies; rates range from $11.49 to $50.21 per hour depending on occupational classification, plus $5.55 per hour health and welfare fringe benefits. Evaluation uses Lowest Price Technically Acceptable methodology with technical capability and price as approximately equal factors. Technical proposals (maximum 5 pages) shall describe maintenance approach, service call procedures, and quality control plan. A site visit was available August 17, 2026. Solicitation number is FA301626Q0215; an amendment (FA301626Q02150001) extended the deadline from August 24 to August 26.