Request for Quotation # 19VM3025Q0009- Procurement of Gasoline Automatic Transmission SUV for the U. S. Embassy Hanoi.
Closed Solicitation Posted
- Solicitation number
- 19VM3025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 441 Motor Vehicle and Parts Dealers
- PSC
- 2305 Ground Effect Vehicles
- Place of performance
- Ha Noi Hà Nội Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the U.S. Embassy in Hanoi, is seeking quotations for one gasoline automatic transmission SUV with a 2.7L 4X4 engine and 7 seats. The solicitation (RFQ #19VM3025Q0009) requires potential bidders to submit comprehensive documentation, including Standard Form 18, technical proposals, NDAA certification, and anti-discrimination certifications. Vendors must be registered in the System for Award Management (SAM) with a valid Unique Entity Identifier (UEI) number at the time of quote submission. The government intends to award the contract to the lowest-priced technically acceptable offer based on initial quotations, with the possibility of holding discussions if necessary. Quotes must be submitted electronically to Ms. Duong Dang at Dangdt@state.gov by February 27, 2025, at 17:00 Hanoi local time, and must remain valid for 120 calendar days.
The solicitation is not set aside for any specific group and applies to all qualified vendors. The vehicle must meet detailed technical specifications, including specific dimensional and performance requirements, and must be capable of door-to-door delivery to the Embassy warehouse in Hanoi. The delivery timeline cannot exceed 45 days, and payment terms are 100% within 30 days after delivery via electronic funds transfer. Only vendors with vehicles physically present in Vietnam or those able to handle complete import procedures are eligible to bid. The procurement is categorized under NAICS 441 (Motor Vehicle and Parts Dealers) and PSC 2305 (Ground Effect Vehicles), with the place of performance being Hanoi, Vietnam. The estimated value is not explicitly stated, but the focus is on procuring a single SUV that meets the Embassy's specific operational requirements.
Notice text
To: Prospective Bidders
Subject: Request for Quotation # 19VM3025Q0009– Procurement of one Gasoline Automatic Transmission SUV, 2.7L 4X4, 07 seats.
Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for one Gasoline Automatic Transmission SUV, 2.7L 4X4, 07 seats. If you would like to submit a quotation, complete the required portions of the attached document, to include:
- Standard Form 18: block 11e & 11f – Price; block 13, 14, 15 and 16 - Bidder’s information
- Pricing as per RFQ part C
- Technical proposal as required in RFQ
- NDAA certification
- AA_25_07_Certification re anti-discrimination law
- Registration for System for Award Management (SAM)
Submit the package electronically to Ms. Duong Dang (Dangdt@state.gov) on or before the deadline of February 27, 2025; at 17:00 Hanoi local time.
The U.S. Government intends to award a contract/purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. Quotes must be valid for a minimum of 120 calendar days. We intend to award a contract/purchase order based on initial quotations, without holding discussions. Although we may hold discussion with companies in the competitive range if there is a need to do so.
Bidders must include the company registration record in the System for Award Management (SAM) website – https://sam.gov/content/home - with the Unique Entity Identifier (UEI) number for doing business with the U.S. Government. If you don’t have a SAM record please find the attached instruction, or contact the American Embassy GSO Procurement Section at HanoiGSOProcurement@state.gov for assistance. Bidders are required to be registered in SAM at the time their quotation is submitted.
Please email any questions regarding this request to Mr. Albert Kafka (KafkaAB@state.gov).
Files
| File | Type | Posted |
|---|---|---|
| SAM-Registration-Guidance-final-version-EN 20250213.pptx | PPTX presentation | |
| 19VM3025Q0009- RFQ.pdf | ||
| AA_25_07_Certification re anti-discrimination law.docx | DOCX document | |
| 19VM3025Q0009- Invitation letter.pdf | ||
| NDAA_Certificate.docx | DOCX document | |
| Shipping guidance for Overseas imported official vehicles.docx | DOCX document |
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