19VM3025Q0009- RFQ.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19VM3025Q0009

2. DATE ISSUED

February 13, 2025

3. REQUISITION/PURCHASE REQUEST NO.

PR15116797

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

General Services Office, American Embassy Hanoi, 7 Lang Ha, Hanoi, Vietnam

6. DELIVER BY (Date)

February 27, 2025; 17:00PM local time

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION OTHER (See Schedule) NAME

Duong Dang

TELEPHONE NUMBER

AREA CODE

+84 24

NUMBER

38505000

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

American Embassy Hanoi

c. STREET ADDRESS b. STREET ADDRESS

7 Lang Ha

d. CITY e. STATE f. ZIP CODE c. CITY

Hanoi

d. STATE

Vietnam

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

February 27, 2025; 17:00PM local time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1 Motor vehicle – 2.7L 4X4, Gasoline Automatic

Transmission SUV, 07 seats.

(Please see attached Statement of

Work/Specifications for details)

1 EA

12 DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

c. COUNTY a. NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

STANDARD FORM 18

STATEMENT OF WORK

A. GENERAL STATEMENT

The U.S. Embassy Hanoi requests quotation for one gasoline automatic transmission SUV, 2.7L 4x4, 07 seats with technical requirements as described in the below table.

The Contractor shall provide quotation including VAT (if applicable), door-to-door delivery fee to the below mentioned address; and any other anticipate charges needed. Quotation shall also specify the delivery schedule (including import and customs clearance time, if applicable), warranty plan and any other accompanied accessories to the item offered.

Shipping address:

U.S. Embassy Hanoi – Warehouse

326A Nguyen Trai, Thanh Xuan

City: Hanoi

Zip / Postal Code: 100000

Country: Vietnam

(see below details for shipping instructions)

The Contractor shall provide certification to prove to be the authorized dealer for the products being offered.

B. TECHNICAL REQUIREMENTS

BASIC BASE MODEL GRADE 2.7- E1

BODY TYPE 4WD SUV

DIMENSIONS DIMENSIONS LxWxH

(mm)

4795 X 1855 X 1835

WHEELBASE (mm) 2745

GROUND

CLEARANCE (mm)

MIN. TURNING

RADIUS(M)

5.8

GROSS VEHICLE

WEIGHT (Kgs)

FUEL TANK

CAPACITY (Ltrs)

ENGINE & DISPLACEMENT cc 2694

DRIVETRAIN HP / RPM SAE Net 164

TORQUE KgM/RPM

SAE Net

TYPE 4 CYL,16 V, DOHC, Euro 4 (W/O OBD)

FUEL SYSTEM EFi, DUAL VVTi

FUEL TYPE UNLEADED GASOLINE

TRANSMISSION 6-SPEED A/T

4WD OPTIONS PART-TIME 4WD

DIFF. OPTION AUTO DISCONNECT DIFFERENTIAL

TIRE TIRE SIZE 265/65R17 (ALL TERRAIN)

WHEEL CAP STEEL

STEERING POWER/TILT WITH/WITH

TELESCOPIC WITH

BRAKE FRONT/REAR V.DISC/V.DISC

SUSPENSION FRONT DOUBLE WISHBONE

REAR 4-LINK COIL

SAFETY ABS + VSC + HAC + TSC + ESS WITH

AIR BAG D+P+ KNEE FOR DRIVER

EXTERIOR COLOR GREY OR BLACK

BUMPER

Fr. & Rr. FRONT (COLOURED W/BLACK

BUMPER GARNISH) & REAR

(COLOUR

KEYED)

DOOR HANDLES CHROME

HIGH MOUNT STOP LAMP WITH LED

OUTER

MIRRORS

COLOUR KEYED WITH TURN SIGNAL

POWER

WITH RETRACTABLE

OVERFENDER

OVERFENDER WITH

FRONT / SIDE / REAR GLASS GREEN

REAR SPOILER WITH

SIDESTEP WITH (BLACK)

WINDSHIELD GLASS GREEN LAMINATED W/TOP SHADE

INTERIOR SEAT AIR-CONDITIONED SEATS

COLOR BLACK LEATHER

ADJ. SEAT BELT ANCHOR FRONT ONLY

CONSOLE BOX WITH LID

Fr. SEAT Fr. SEAT BELT 3PELRx2 +PT & FL

VERTICAL SEAT

ADJUSTER

DRIVER SEAT

2 ND ROW SEAT

BELTS

3PELRx3

3RD ROW SEAT

BELTS

3PELRx2

HEAD REST 3+2

SPLIT FOLDABLE

SEAT

ONE TOUCH TUMBLE SLIDE (2nd row) +

ONE TOUCH EASY SPACE-UP (3rd row)

CENTRE ARMREST WITH REAR SEAT+CUP HOLDER*2

INNER REAR VIEW MIRROR DAY/NIGHT

SEAT MATERIAL FABRIC

SEATING CAPACITY 7

SUN VISOR D+P

TACHOMETER WITH

ELECTRICAL AIR CONDITIONER AUTO

AUDIO

8" DISPLAY AUDIO, 6 SPKR, AM/FM

/BT/USB

CRUISE CONTROL WITH

ILLUMINATED ENTRY SYSTEM WITH (IGN KEY + ROOM)

KEYLESS ENTRY WITH

POWER DOOR LOCK WITH

POWER WINDOW WITH (AUTO UP/DOWN: DRIVER

SEAT)

RADIO AM/FM

SHARK FIN ANTENNA WITH

WINDOW DEFOGGER WITH

WIPER Fr INTERMITTENT TIME ADJ.

WIPER Rr WITH INTERMITTENT

OTHERS ANTI-THEFT SYSTEM ENGINE IMMOBILISER

BADGE SR5 *

COMBINATION METERS OPTITRON TYPE + 4.2" TFT SCREEN

DAYTIME RUNNING LIGHTS WITH-TYPE1

FLOOR MAT WITH

REAR FOG LAMPS WITH

HEAD LAMP LED BI-BEAM + AUTO LEVELLING

HEADLAMP LEVELING AUTO

HOOD EMBLEM WITH

POSITION AND TURN SIGNAL LAMP WITH (BULB) ON BUMPER

RADIATOR GRILLE BLACK+SILVER

SPARE WHEEL FLOOR MOUNTED

STEERING WHEEL URETHANE W/ CONTROL

SWITCHES

TYRE PRESSURE MONITORING

SYSTEM

WITH

C. PRICING

No. Descriptions Quantity Unit Unit Price Amount

1 Motor vehicle – 2.7L 4X4, Gasoline Automatic

Transmission SUV, 07 seats.

Equivalent to: New 2025LHD

Toyota Fortuner 2.7L 4x4

Gasoline Automatic

Transmission SUV.

1 EA

2 Delivery fee

Door-to-door shipment as per shipping instructions

1 All

Grand total

VAT (if applicable)

Grand total price including VAT

Notes:

- Bidders must provide and be fully responsible for manufacturer’s valid warranty policy.

- Bidders must provide local-authorized maintenance centers for any maintenance and repair works or towing services under warranty’s coverage.

- Bidders must provide estimated schedule, not to exceed 45 days, including both import and customs clearance time, to the U.S. Embassy Warehouse at 326A Nguyen Trai, Thanh Xuan, Hanoi, Vietnam.

- Local offers must include the final price, which should cover import tax, special tax, VAT, and other applicable charges. Overseas bidders should refer to the “Shipping guidance for

Overseas imported official vehicles” attached to the solicitation package. By submitting a proposal, overseas bidders confirm that they have read, understood, and will comply with all instructions outlined in the guidance.

D. PROCUREMENT TERMS & CONDITIONS:

• Due to vehicle import restrictions, this solicitation is open only to entities who have applicable vehicle physically present in Vietnam, or who have full responsibilities for door-to-door delivery, including all import and customs clearance procedures, within the specific timeframe mentioned above.

• The bidder must be willing to accept Purchase Order from US Embassy Hanoi.

• Vendor’s contract is not accepted and signed. Deposit is not applicable.

• All items offered must meet or exceed specifications listed.

• Proposals must be in local currency Vietnam Dong (VND), or USD if from overseas vendors; firm fixed price to include tax, delivery fee to the Embassy Warehouse in Hanoi - Vietnam, and any other anticipated charges.

• Selected vendor must be able to accept payment of 100% contract amount by bank transfer within 30 (thirty) days after the orders are delivered, the customs clearance is completed, and the original correct invoice is received.

• The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account as stated on the invoice.

• Any cancellations after PO acceptance, only services/supplies rendered will be paid.

• For US Government rules and regulation reference, please read the attached Commercial Clause document

• SAM registration is required as instructed in Invitation Letter.

Please send your proposal/quotation no later than 17:00PM on February 27, 2025, local time by email to

U.S. Embassy Hanoi to:

Ms. Dang Thuy Duong

Procurement Agent

Email: Dangdt@state.gov

Thank you for your cooperation.