Replacement of Grease Traps in Wilson Hall Kitchen
Closed Solicitation Posted
- Solicitation number
- ISD-373117-CD
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Batavia, Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's Fermi National Accelerator Laboratory is soliciting proposals for the replacement of grease traps in Wilson Hall Kitchen through Fermi Forward Discovery Group, LLC. This project involves removing existing grease traps and installing two new pump-out grease interceptors in the kitchen facility, requiring comprehensive plumbing and mechanical work including demolition, installation, concrete replacement, leak testing, and operational training. Offerors must demonstrate at least five years of experience in commercial kitchen grease trap replacement, maintain staff trained in confined space entry and grease waste handling, and provide qualified key personnel including a Project Manager with five years of construction experience, a Project Superintendent with grease trap replacement experience, and a Safety Coordinator. The procurement will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, with technical proposals due first followed by business proposals. A pre-proposal meeting and site visit is scheduled for October 22, 2025, at 9:30 AM, with final proposals due by 4:00 PM CST on November 6, 2025.
This opportunity is designated as a total small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million. No incumbent contractor is identified in the solicitation documents. While no specific contract value is disclosed, the procurement requires a 20% bid guarantee not exceeding $3 million and mandates performance and payment bonds for subcontracts over $150,000, suggesting a substantial project value. The work must be completed within 30 calendar days from the notice to proceed, with construction scheduled during the winter break from December 22, 2025, through January 4, 2026. Performance will take place at the Fermi National Accelerator Laboratory in Batavia, Illinois, specifically at the Wilson Hall kitchen facility on the Kirk Road and Wilson Street campus.
Notice text
You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by theprovisions contained herein, and the terms and conditions of the proposed firm fixed price subcontractentered into as a result of this solicitation.
All questions concerning this RFP should be submitted in writing and directed to the ProcurementSpecialist listed below.
Procurement Specialist:
Chris Daley, CPPO, CPPB
Phone: (630) 840-4256
Email: cdaley@fnal.gov
Fermi Forward Discovery Group, LLC
Procurement Department
Kirk Road & Wilson Street Batavia, IL 60510-0500
2.SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODEThis is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 238220- Plumbing, Heating, and Air-Conditioning Contractors. The small business size standard for this NAICS code is $19.0 Million.3.PRE-PROPOSAL MEETING/SITE VISITA Pre-Proposal Meeting and Site Visit is scheduled for October 22, 2025, at 9:30 am at the Wilson Hall West Lobby Entrance. The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.Except for those already having a Fermilab Access badge, anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) at least seven (7) days before the scheduled date and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Business Visitor Registration Instruction Instructions and Directions provided as part of the RFP.https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f 961975.Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate, otherwise, access to Fermilab will be denied.When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL
ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.
Masks are required to be worn when the Community Covid Level of “high” exists. Individuals are then required to wear a KN-95 or N-95 mask. Unfiltered cloth masks are not permitted to be worn alone but can be worn over a Level 2 medical mask (double mask).
Please note that when entering Fermilab:
• No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowed on-site.
• No explosives or any other apparatus or material hazardous to the public or property are allowed on-site.
• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.
This project aims to enhance wastewater management in the Wilson Hall kitchen by replacing the existing grease traps with two (2) new pump-out grease interceptors. Wilson Hall is a high-rise building situated on the grounds of Fermi National Accelerator Laboratory (Fermilab) in Batavia, Illinois.
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