Replacement of Air Conditioning Units in Nematology Lab

The Department of Agriculture Forest Service seeks replacement of air conditioning units in the Nematology Lab at the Tropical Plant Genetic Resources and Disease Research Unit in Hilo, Hawaii, with quotations due September 24, 2026 at 1430 Pacific Daylight Time. The procurement is a Total Small Business Set-Aside under NAICS code 238220, Plumbing, Heating, and Air Conditioning Contractors, with a $19 million size standard, foreclosing competition outside small business concerns.

Place of performance is 928 Stainback Highway, Hilo, Hawaii. The project requires removal of eight existing non-operational AC units covered with mold and mildew. Scope includes sealing four openings (Units 3, 4, 5, and 6) and installing four wall-mounted LG LW1223HRSM 12,000 BTU units and one contractor-furnished 36,000 BTU dual-head ductless mini-split system on a reinforced concrete foundation pad (minimum 3,000 PSI, 4 inches thick, extending 6 inches beyond unit footprint). The contractor must commence work within 10 calendar days of Notice to Proceed and complete all work within 60 calendar days. Work hours are limited to 7:00 a.m. to 3:30 p.m. Contractor must hold Hawaii C-52 license for HVAC work and C-13 license for electrical work. All permitting responsibility falls to the contractor. Davis-Bacon Act prevailing wage determination HI20260001 (Modification 3) applies; certified payroll submissions are mandatory.

This is a firm fixed price commercial item procurement under FAR Part 12. Award will be made to the highest technically rated offeror with fair and reasonable pricing and acceptable or neutral past performance. Technical evaluation includes work plan/capability (maximum 10 pages), key personnel experience (maximum 3 pages), and performance schedule as time-scaled network diagram, CPM schedule, or Gantt chart (maximum 3 pages). Offerors must provide three similar projects completed within the last three years with contact information, costs, and narratives. Bid guarantee (20% if offer exceeds $35,000), performance bond, and payment bond (both 20%) are required. Offers must remain firm for 60 calendar days. A mandatory site visit occurred September 15, 2026. Amendment 0001 extended the deadline from September 22 to September 24 and established the mandatory site visit. Amendment 0002 distributed the Statement of Work Addendum. Offerors must acknowledge receipt of both amendments by the offer deadline or face rejection.