Replace Fan Coil Units

The U.S. Department of Agriculture's Agricultural Research Service is seeking a contractor to replace 21 fan coil units at the National Peanut Research Laboratory in Dawson, Georgia, transitioning from a 2-pipe to a 4-pipe HVAC system. The project includes removing existing units and installing new fan coil units of varying capacities (5 units at 7,800w/400CFM, 15 units at 5,800w/300CFM, and 1 unit at 11,800w/600CFM), along with individual thermostats, electrical connections, and system startup testing. Contractors must demonstrate experience with similar federal contracts, attend a mandatory site visit that occurred on June 17, 2025, and maintain SAM registration. The evaluation will use the Lowest Price Technically Acceptable (LPTA) methodology, considering both technical proposals and past performance on federal projects. The original solicitation deadline was July 8, 2025, with two amendments issued to add additional specifications and questions/answers documents, and RFI questions required submission by 5:00pm CST.

This opportunity is designated as a Total Small Business set-aside under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The contract value is estimated between $100,000 and $250,000, structured as a firm-fixed-price award with a performance period not exceeding 120 days from notice to proceed. Work must be performed at the active research facility located at 1011 Forrester Drive S.E., Dawson, GA 39842, with contractor hours restricted to Monday through Friday, 7:30 AM to 4:30 PM, excluding government holidays. The project requires working in an occupied building with specific safety protocols, including submission of a Site Safety Specific Plan within 14 days of contract award and background checks for all contractor employees. Storage space will be provided in Building-2 Shelling Plant, and contractors must maintain dust control measures while keeping work areas contained during installation.