Repair HVAC in PAX Terminal B3409 Kadena Air Base Okinawa, Japan

The Department of the Air Force Pacific Air Forces is seeking a contractor to repair the HVAC system in the passenger terminal area (Building 3409) at Kadena Air Base in Okinawa, Japan. The project involves comprehensive mechanical system upgrades, including replacing air handling units, ductwork, registers, grilles, piping, valves, digital controls, and fire dampers, along with installing additional split-type air conditioning units. Contractors must be registered in SAM.gov and licensed to perform work in Japan, with the ability to manage complex renovation requirements including potential asbestos and lead-based paint abatement. The pre-solicitation notice indicates that responses to the sources sought notice are due by February 10, 2025, with an expected solicitation release around May 2025. Interested parties should direct any questions to Ms. Leona I Cantu at leona.cantu.4@us.af.mil, and must be prepared to integrate sustainable design principles and life cycle cost-effective practices into the project.

The contract is not set aside for any specific business category and will be classified under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The total project period is 692 calendar days, comprising 141 days for design and 551 days for construction, with work to be performed while the facility remains occupied. The project requires comprehensive design document submissions at 65%, 95%, and revised 95% stages, each requiring government approval. Contractors must develop and submit various environmental protection plans and ensure minimal disruption to normal facility activities during renovation. While specific award value is not disclosed in the pre-solicitation documents, the complex nature of the project involving mechanical system replacement, potential hazardous material abatement, and international work site suggests a significant budget allocation. The work will require detailed testing, adjusting, and balancing of the HVAC system, along with full commissioning to meet federal and industry operational standards.