R616--NIHCS Document Destruction

The Department of Veterans Affairs, Veterans Integrated Service Network 10, is seeking a contractor to provide secure, on-site document destruction services across eight locations in Indiana and Ohio. The procurement covers services at two main campuses in Fort Wayne and Marion, one Mental Health Annex in Fort Wayne, and five community-based outpatient clinics located in Huntington, Muncie, Peru, and Mishawaka, Indiana, as well as Defiance, Ohio. The contractor will be required to provide and place secure, lockable containers at each location in addition to performing the document destruction services. The government anticipates releasing the Request for Quote on September 17, 2025, with responses due by September 24, 2025, at 5:00 PM Eastern Time. All questions must be submitted in writing to Contract Specialist Kait Nachtrab at kaitlin.nachtrab@va.gov no later than September 19, 2025, at 5:00 PM Eastern Time. The solicitation falls under NAICS code 561990 (All Other Support Services) and Product Service Code R616 (Physical Records Management Services).

This procurement opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside, restricting competition to qualified SDVOSB contractors. The solicitation covers eight distinct performance locations spanning across two states, requiring the contractor to establish and maintain secure document destruction services at each facility. While the presolicitation notice does not identify any current incumbents or specific contract values, the scope encompasses multiple high-security VA medical facilities and community clinics requiring ongoing document destruction services. The tight timeline provides only seven days from RFQ release to submission deadline, with a two-day window for questions. The geographical spread of locations from Fort Wayne to Defiance, Ohio, indicates the contractor must have the capability to service multiple sites across a regional network of VA healthcare facilities.