R616--NIHCS Document Destruction

The Department of Veterans Affairs Network Contracting Office 10 is seeking a contractor to provide secure, on-site document destruction services across multiple healthcare facilities in Indiana and Ohio. The procurement requires the contractor to supply and place secure, lockable containers at two main campuses in Fort Wayne and Marion, one Mental Health Annex in Fort Wayne, and five community-based outpatient clinics located in Huntington, IN, Muncie, IN, Peru, IN, Mishawaka, IN, and Defiance, Ohio. The contractor must perform all document destruction on-site in compliance with VA privacy and information security directives, provide certificates of destruction and weight reports for each service, and handle various bin sizes including 65-gallon, 95-gallon, 64-gallon, and Executive Counsel bins. There are conflicting due dates in the documentation, with one source indicating October 1, 2025 at 5:00 PM EST and another indicating September 24, 2025 at 5:00 PM EDT, while questions were due by September 19, 2025.

This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with specific subcontracting limitations requiring that contractors cannot pay more than 50% of the government contract amount to non-certified firms for service contracts. The current document destruction services are being performed under contract 36C25021C0031, indicating there is an incumbent contractor. The anticipated total contract value is $16.5 million, with a base contract period running from either October 5, 2025 to October 4, 2026 or December 5, 2025 to December 4, 2026 (sources conflict), followed by four additional one-year option periods extending through either October 5, 2030 or December 5, 2030. Performance will occur across eight locations spanning Indiana and Ohio, including major VA medical centers and smaller community-based outpatient clinics. The procurement falls under NAICS code 561990 (All Other Support Services) and PSC code R616 (Administrative Physical Records Management Services).