R602--courier service pickup main campus (FAYETTEVILLE)
Closed Solicitation Posted
- Solicitation number
- 36C25625Q0076
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 492110 Couriers and Express Delivery Services
- Place of performance
- Department of Veterans Affairs Veterans Health Care System of the Ozarks Fayetteville AR 72703
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking courier services for medical device transportation between the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, AR and the Community-Based Outpatient Clinic (CBOC) in Springfield, MO. The solicitation requires a fully licensed courier company to provide daily pickup and delivery of sterile and contaminated reusable medical devices, with strict protocols for maintaining separation between clean and contaminated items. Interested bidders must submit electronic quotes by December 11, 2024, at 10:00 AM Central Time, with all questions due by December 4, 2024, at 1:00 PM Central Time. The solicitation will be evaluated based on a Quality Assurance Surveillance Plan (QASP) that monitors six key performance areas, including driver training, insurance compliance, vehicle readiness, delivery documentation, and environmental controls. Quotes must be submitted electronically to tammie.chaney@va.gov, and only electronic submissions will be considered.
The solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 492110, with a size standard of 1,500 employees. The incumbent contractor is All American Express Solutions, LLC, currently operating under contract 36C25624P1583. The contract includes a base year from January 1, 2025, to December 31, 2025, with four additional one-year option periods through December 2029. The minimum guaranteed contract value is $10,000, with a maximum capacity of $650,000, covering approximately 249 delivery days per year. Typical daily service involves transporting two trips between facilities, with loads consisting of 6 large transport containers (2'x3'x16") and 2 small containers weighing up to 50 lbs each. The place of performance is primarily at 1100 N College Ave, Fayetteville, AR 72703, with service hours Monday through Friday, 8:00 AM to 4:30 PM, excluding federal holidays.
Notice text
4 versions
Update #4 · Latest ·
The purpose of this amendment is to replace B.2 Price/Cost Schedule of the solicitation with the below and extend the response due date. The response due date is December 12, 2024, at 10:00 a.m. CT.
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
249
DY
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COURIER SERVICES PICKUP AND DELIVERY OF REUSABLE MEDICAL DEVICES FAYETTEVILLE TO SPRINGFIELD CBOC AND RETURN.
Ordering Period: Base
POP Begin: 01-01-2025
POP End: 12-31-2025
PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services
PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
1001
249
DY
__________________
__________________
COURIER SERVICES PICKUP AND DELIVERY OF REUSABLE MEDICAL DEVICES FAYETTEVILLE TO SPRINGFIELD CBOC AND RETURN.
Ordering Period: 1
POP Begin: 01-01-2026
POP End: 12-31-2026
PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services
PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
2001
249
DY
__________________
__________________
COURIER SERVICES PICKUP AND DELIVERY OF REUSABLE MEDICAL DEVICES FAYETTEVILLE TO SPRINGFIELD CBOC AND RETURN.
Ordering Period: 2
POP Begin: 01-01-2027
POP End: 12-31-2027
PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services
PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
3001
249
DY
__________________
__________________
COURIER SERVICES PICKUP AND DELIVERY OF REUSABLE MEDICAL DEVICES FAYETTEVILLE TO SPRINGFIELD CBOC AND RETURN.
Ordering Period: 3
POP Begin: 01-01-2028
POP End: 12-31-2028
PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services
PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
4001
249
DY
__________________
__________________
COURIER SERVICES PICKUP AND DELIVERY OF REUSABLE MEDICAL DEVICES FAYETTEVILLE TO SPRINGFIELD CBOC AND RETURN.
Ordering Period: 4
POP Begin: 01-01-2029
POP End: 12-31-2029
PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services
PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger
GRAND TOTAL
__________________
NOTES:
Orders may be issued by mail, email, or facsimile.
Orders may only be placed by warranted contracting officers of VHA Network Contracting Office 16 (NCO 16).
Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.
The total guaranteed minimum value of this contract is $10,000.00. The Government makes no other guarantees regarding combined or individual order amounts.
The maximum capacity (value) for this contract, including all orders placed against it is limited to $650,000.00. This amount shall not be exceeded by any individual order, or combination of orders placed.
Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.
All quantities are estimated.
Update #3 ·
Vendor Questions and Answers
What is the Award ID of current contract?
Answer: 36C25624P1583
What is the cost of the final full option year of the previous contract?
Answer: Only the aggregate amount of the total contract can be provided. The award amount can be found on FPDS.gov.
What s the name of the previous awardee s? (Who is incumbent contractor)
Answer: All American Express Solutions, LLC
What are the maximum weights for the supply pickups?
Answer: Per 5.3 of the PWS - Sample load: 6 large Transport Containers 2 X 3 X 16 and 2 small Transport Containers ranging in weight up to, but not limited to 50lbs each.
How many approximate boxes per location?
Answer: 4-6 totes from each location
Is this a new contract?
Answer: No
How many drivers are currently being used?
Answer: It is the contractor s responsibility to determine how many drivers will be needed.
What is the weekly, monthly, or annual estimated trip volume for trips in the total, and/or as-needed trips per contract location?
Answer: Daily trips from VHSO main campus to Springfield CBOC (Gene Taylor CBOC) and Springfield (CBOC) to VHSO. Two trips daily 5 days a week excluding holidays.
How many drivers/vehicles are currently used to service the current contract?
Answer: It is the contractor s responsibility to determine how many drivers/vehicles will be needed.
What is the vehicle size currently servicing this location?
Answer: It is the contractor s responsibility to determine what size vehicle will be needed.
Will this be a ONE TIME pick up courier from point A to point B?
Answer: Daily trips from VHSO main campus to Springfield CBOC (Gene Taylor CBOC) and Springfield (CBOC) to VHSO. Two trips daily 5 days a week excluding holidays.
Any idea on the estimated weight and size of these reusable devices.
Answer: Per 5.3 of the PWS - Sample load: 6 large Transport Containers 2 X 3 X 16 and 2 small Transport Containers ranging in weight up to, but not limited to 50lbs each.
We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
Answer: 36C25624P1583
Update #2 ·
The purpose of this amendment is to replace attachment 36C25625Q0076 with 36C25625Q0076-0001.
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in Subpart 12.6- Streamline Procedures for Evaluation and Solicitation for Commercial Item. This solicitation is issued under authority of FAR 13.5, Simplified Procedures for Certain Commercial Items, and the conduct of the procurement will be in accordance with FAR Parts 12 and 13 or some combination thereof.
The solicitation number is 36C25625Q0076 and is issued as a Request for Quotation (RFQ).
The proposed contract action is for Medical Courier Services for the Veterans Health Care System of the Ozarks (VHSO) Fayetteville, AR, and the Community-Based Outpatient Clinic (CBOC) in Springfield, MO for which the Government intends to solicit competitive quotes. Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on Contract Opportunities to be considered by the Government. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS.
The NAICS code is 492110 and the size standard is 1500 Employees.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-01 11/12/2024.
Fully licensed courier company shall provide delivery between Veterans Health Care System of the Ozarks (VHSO) Fayetteville, AR, and the Community-Based Outpatient Clinic (CBOC) in Springfield, MO.
RESPONSES ARE DUE Wednesday, December 11, 2024, by 10:00 a.m. Central Time (CT). Quotes are due electronically to tammie.chaney@va.gov no later than the response date listed on Contract Opportunities. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to tammie.chaney@va.gov by 1:00 p.m. (CT) December 4, 2024.
Files
| File | Type | Posted |
|---|---|---|
| 36C25625Q0076 0003.docx | DOCX document | |
| 36C25625Q0076 0002.docx | DOCX document | |
| 36C25625Q0076-0001.pdf | ||
| 36C25625Q0076 0001.docx | DOCX document | |
| 2015-5109.pdf | ||
| WD 2015-5087.pdf | ||
| VHA DIRECTIVE 1116.pdf | ||
| 36C25625Q0076.pdf | ||
| VHA-V16-564-SPS-SOP-1018.pdf | ||
| QASP.docx | DOCX document | |
| 36C25625Q0076_1.docx | DOCX document | |
| VA Privacy Training.pdf | ||
| Final Invoice Memo.pdf |
Show all 13
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