R5 HVAC Maintenance Services for the Regional Office

The Department of Agriculture Forest Service seeks HVAC maintenance services for its Region 5 Regional Office facility, with quotes due May 27, 2026, at 5:00 p.m. PDT and questions due May 18, 2026, at 4:30 p.m. PDT. This is a Total Small Business Set-Aside under NAICS 238220 with a $19 million size standard.

Place of performance is 1323 Club Drive, Vallejo, California, covering approximately 122,300 square feet of facility space. Work is performed Monday through Thursday, 8:00 a.m. to 3:30 p.m., excluding federal holidays and Fridays unless directed by the Contracting Officer's Representative. The base contract period runs July 1, 2026, through June 30, 2027, with four optional one-year extensions and a six-month option extension through December 31, 2031, for a maximum five years and six months.

The scope covers firm-fixed-price quarterly, semi-annual, and annual preventative maintenance services for boiler systems (two AERCO Benchmark 1000 gas-fired boilers), chiller systems (Daikin McQuay chiller with four circulating pumps), cooling tower systems, four air handling units with variable frequency drives, 15 exhaust fans, water pumps, variable air volume boxes, server room cooling units, and recirculating water loop chemical treatment compliant with ASHRAE 12 and 188 standards. All work must be performed by California-licensed certified technicians. Call-When-Needed emergency repairs are available on a time-and-materials basis, capped at $15,000 per individual modification. Service Contract Act prevailing wage rates apply (updated May 13, 2026, for Solano County, ranging from approximately $16.12 to $92.53 per hour depending on occupation).

Contractors must attend a mandatory site visit on May 6, 2026, at 9:30 a.m. PDT to have their quote considered responsive and must be registered in SAM.gov at time of submission. Evaluation criteria are Technical Approach to Performing the Work (quality control management plan addressing 24/7 emergency services), Experience (maximum three comparable projects within past five years), and Past Performance (relevant work history within past five years with customer references). Award will be made to the contractor representing best value. Minimum insurance coverage required includes Workers Compensation and Employer's Liability ($100,000), General Liability ($500,000 per occurrence), and Automobile Liability ($200,000 per person/$500,000 per occurrence). Amendment 01, effective May 21, 2026, replaced the Schedule of Items, updated wage determination, and clarified preventative maintenance inspection frequencies and filter replacement schedules.