Attachment 2 - Schedule of Items HVAC Maintenance.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- 127EAT26Q0038
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Schedule of Items pricing template for HVAC maintenance services at a Regional Office facility. The solicitation (127EAT26Q0038) is a small business set-aside Request for Quotation (RFQ) issued by the Department of Agriculture Forest Service for Region 5. The NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a small business size standard of $19 Million. The contract structure includes a base year (July 1, 2026 – June 30, 2027) and three option years through June 30, 2030, with an additional option extension period and a call-when-needed (CWN) clause for minor emergency repairs.
The pricing schedule requires contractors to provide unit prices for three recurring maintenance service categories: quarterly maintenance (4 occurrences per year), semi-annual services (2 occurrences per year), and annual services (1 occurrence per year). These same line items are repeated for the base year and each of the three option years. Additionally, contractors must quote an hourly rate for CWN minor emergency HVAC repairs on a time-and-materials basis, with individual modifications capped at $15,000. The template notes that all contractors must submit pricing for all items, though optional years are not required to be exercised by the government. All quoted prices must be entered by the contractor, with totals auto-calculated by the form.
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Instructions
INSTRUCTIONS: HOW TO USE THIS FORM
| Independent Government Estimate (IGE) |
| No specific format is required for an IGE; however this must be an independent estimate and not a reiteration of a contractor quote. The selected format should generally be in the same level of detail and manner that the Schedule of Items pricing we request from contractors. The estimate should state any underlying assumptions or rationale used in formulating the estimate. Initially the CO will use the IGE to determine the estimated value of the procurement and to identify the appropriate procurement thresholds applicable to the solicitation. Later the IGE is compared to prices received to evaluate an offeror’s understanding of the government requirements and in supporting a price reasonableness determination. |
EXPLANATION OF TABS
| Stand Alone IGE: | Use if the below do not apply to your requirement. |
| Stand Alone IGE w/options: | Use if you have a requirement where you know you have an ongoing/recurring need year after year. |
| IDIQ: | Use if you have a need that is reoccurring or multi-year requirement. |
| Task Order: | Use if you want to issue a order against an existing contract or agreement. |
SOI HVAC Maint Regional Office Building HVAC Maintenance Services Solicitation 127EAU26Q0038
| SCHEDULE OF ITEMS | ||||||
| Period of Performance Base Year: 7/01/26 – 6/30/27 | ||||||
| ITEM | ||||||
| NUMBER | DESCRIPTION | UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 0001 | Base Year: Quarterly Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Quarterly | 4 | $ - 0 | $ - 0 | |
| 0002 | Base Year: Semi-Annual Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Semi-Annually | 2 | $ - 0 | $ - 0 | |
| 0003 | Base Year: Annually Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Annually | 1 | $ - 0 | $ - 0 |
| Period of Performance Option Year 1: 7/01/27 – 6/30/28 | ||||||
| ITEM | ||||||
| NUMBER | DESCRIPTION | PAY UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 1001 | Option Year: Quarterly Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Quarterly | 4 | $ - 0 | $ - 0 | |
| 1002 | Option Year: Semi-Annual Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Semi-Annually | 2 | $ - 0 | $ - 0 | |
| 1003 | Option Year: Annually Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Annually | 1 | $ - 0 | $ - 0 |
| Period of Performance Option Year 2: 7/01/28 – 6/30/29 | ||||||
| ITEM | ||||||
| NUMBER | DESCRIPTION | PAY UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 2001 | Option Year: Quarterly Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Quarterly | 4 | $ - 0 | $ - 0 | |
| 2002 | Option Year: Semi-Annual Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Semi-Annually | 2 | $ - 0 | $ - 0 | |
| 2003 | Option Year: Annually Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Annually | 1 | $ - 0 | $ - 0 |
| Period of Performance Option Year 3: 7/01/29 – 6/30/30 | ||||||
| ITEM | ||||||
| NUMBER | DESCRIPTION | PAY UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 3001 | Option Year: Quarterly Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Quarterly | 4 | $ - 0 | $ - 0 | |
| 3002 | Option Year: Semi-Annual Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Semi-Annually | 2 | $ - 0 | $ - 0 | |
| 3003 | Option Year: Annually Services for the facility’s heating, ventilation, and air conditioning (HVAC) system. | Annually | 1 | $ - 0 | $ - 0 |
| ITEM | ||||||
| NUMBER | DESCRIPTION | PAY UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 4001 | Option Extension: Quarterly Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system that may be required under clause FAR 52.217-8, Option to Extend Services. | Quarterly | 2 | $ - 0 | $ - 0 | |
| 4002 | Option Extension: Semi-Annual Services Maintenance Services for the facility’s heating, ventilation, and air conditioning (HVAC) system that may be required under clause FAR 52.217-8, Option to Extend Services. | Semi-Annual | 1 | $ - 0 | $ - 0 |
| ITEM | ||||||
| NUMBER | DESCRIPTION | PAY UNIT | EST QTY | UNIT PRICE | TOTAL | |
| 5001 | CWN (Call-When-Needed) minor emergency HVAC repairs. Item may be added by modification during any contract period on a negotiated time and materials basis. Quoted hourly rate will be utilized along with verified part costs. Each individual modification shall not exceed $15,000. | HR | XXXX | $ | XXXXXXXX |
| NOTE 1: | Contractor Input Unit Prices |
| NOTE 2: | Auto Calculated |
| NOTE 3: | Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract |
| NOTE 4: | One award will be made from this solicitation, contractors must submit pricing for all items |
QUOTER NAME:
SAM UEI #:
AUTHORIZED TO SIGN: (NAME & TITLE)
SIGNATURE:
File details come from the government source that posted it. Updated .