Q522--MRI Contract - 1 Oct 2025 - 30 Sep 2030

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking a contractor to provide on-site Mobile Magnetic Resonance Imaging (MRI) services for the Overton Brooks VA Medical Center in Shreveport, Louisiana. The procurement requires a mobile MRI trailer with a 1.5T MRI system that is five years old or newer, along with comprehensive staffing including three MRI-certified technologists, two tech assistants, and two schedulers operating seven days per week from 7am-7pm Monday-Friday and 8am-5pm on Saturdays. The contractor must provide all necessary equipment, maintenance, scheduling services, and comply with VA medical center policies and The Joint Commission standards. Proposals will be evaluated based on technical capability, staff qualifications, past performance, and pricing, with technical and past performance weighted more heavily than price. An amendment was issued on July 24, 2025, addressing 34 vendor questions, and the current proposal deadline is August 6, 2025, at 12:00 PM CDT.

This contract opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be awarded as a firm-fixed-price, indefinite-quantity contract. The estimated contract value is $10 million covering five one-year ordering periods from October 1, 2025, through September 30, 2030, with one base year and four option years. The estimated volume has been revised from 6,000 to 5,771 MRI scans per ordering period, with pricing structured on a per-scan basis. Services will be performed at the Overton Brooks VA Medical Center in Shreveport, Louisiana, where the VA will provide contrast materials, 440v shore power, and inpatient transportation, while the contractor will be responsible for providing the mobile MRI trailer (maximum 12' x 50'), all staffing, scheduling, and cleaning services. The contract includes detailed site plans for trailer placement and electrical requirements, along with a comprehensive Quality Assurance Surveillance Plan that establishes performance standards such as 98% patient access and 100% employee qualification verification.