Printer Lease and Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 1232SA26Q0368
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Saint Louis, Missouri 63132, United States
- Points of contact
-
- Frank Palmer frank.palmer@usda.gov (303) 912-8923
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service (USDA ARS) is soliciting quotations for the lease and maintenance of Ricoh Pro 8410s high-speed production printers and accompanying services under Request for Quotation 1232SA26Q0368. The procurement requires vendors to provide two Ricoh Pro 8410s printers equipped with scanners, vacuum feed LCIT units, Fiery Color Controllers, finishing units, and multi-folding capability on one unit, along with comprehensive on-site maintenance services including consumables, parts, and preventative maintenance. Vendors must be authorized Ricoh USA, Inc. dealers with local presence and must demonstrate technical capabilities, relevant experience (minimum three projects completed within three years), and strong past performance to qualify for award consideration. The government will evaluate quotations using four factors: Technical Capabilities, Relevant Experience, Past Performance, and Price on a best-value basis in accordance with Federal Acquisition Regulation (FAR) Part 12 for commercial items. The solicitation deadline has been extended to 1:00 PM Mountain Daylight Time on Friday, April 10, 2026, with quotations to be submitted electronically to frank.palmer@usda.gov.
This acquisition is designated as a Total Small Business Set-Aside with a small business size standard of $40.0 million under NAICS code 532420 (Office Machinery and Equipment Rental and Leasing). The contract will be awarded as a firm-fixed price agreement consisting of a one-year base period with four one-year option periods and an optional six-month extension, providing up to five years and six months of service coverage. The requirement calls for an anticipated annual volume of approximately 4,000,000 black and white pages per printer, with the government mandating Trade Agreements Act (TAA) compliance for all submitted equipment. All vendors must be registered in the System for Award Management (SAM.gov) and comply with Service Contract Act wage determination requirements applicable to Illinois and Missouri. The place of performance is located at the NASS Print Mail Center, 9700 Page Avenue, St. Louis, Missouri (Olivette, MO 63132), where on-site delivery, setup, and training will be required with maintenance support available during business hours (8:00 AM - 5:00 PM) Monday through Friday with a four-hour response time commitment.
Notice text
2 versions
Update #2 · Latest ·
Q&A document has been uploaded. Solicitation due date extended until 1:00 pm Mountain Daylight Time on Friday, April 10, 2026.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0368 is issued as a Request for Quotation (RFQ) for Printer Lease and Maintenance Services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 532420 The small business size standard is $40.0 million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0368 is issued as a Request for Quotation (RFQ) for Printer Lease and Maintenance Services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 532420 The small business size standard is $40.0 million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Attachments
| File | Type | Posted |
|---|---|---|
| Question and Answer Document.pdf | ||
| Question and Answer Document.docx | DOCX document | |
| Attachment 2_Statement of Work - Printer Lease and Maintenance.pdf | ||
| Attachment 4_J and A Brand Name_Printer Lease and Maintenance.pdf | ||
| Attachment 1 - Solicitation Terms and Conditions_Printer Lease and Maintenance.pdf | ||
| Attachment 3_Wage Rates.pdf |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity