Attachment 4_J and A Brand Name_Printer Lease and Maintenance.pdf
PDF 424 KB Posted
- Attached to
- Printer Lease and Maintenance Services Federal contract opportunity
- Solicitation number
- 1232SA26Q0368
About this file
This is a Decision to Restrict Competition document under the Simplified Acquisition Threshold issued by the United States Department of Agriculture (USDA).
The document authorizes a non-competitive acquisition for the lease and maintenance of two Ricoh Pro 8410s high-speed production printers for the NASS National Operations Division (NOD). The estimated value is listed as TBD, with a base period and four option periods. The acquisition is justified based on the unique compatibility between the Ricoh Pro 8410s printers and existing USDA-owned finishing equipment, including folder, trimmer, and booklet maker units, which are interchangeable only with Ricoh production printers. Additional justification includes the cost savings from trading in two existing Ricoh printers and the operational continuity provided by NOD staff who are already trained and proficient with Ricoh equipment, thereby reducing training requirements and maintenance downtime. Market research was conducted to determine compatibility of printers from other manufacturers with existing equipment, confirming that Ricoh Pro production printers are the only compatible option. Although competition is restricted in this justification, the requirement will be publicly solicited on sam.gov and competed among authorized dealers of Ricoh USA, Inc. The acquisition was approved by Contracting Officer Frank Palmer on January 31, 2026, under Requisition Number 1166292 and Identification Number 1232SA26Q0368.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Question and Answer Document.pdf | ||
| Question and Answer Document.docx | DOCX document | |
| Attachment 2_Statement of Work - Printer Lease and Maintenance.pdf | ||
| Attachment 1 - Solicitation Terms and Conditions_Printer Lease and Maintenance.pdf | ||
| Attachment 3_Wage Rates.pdf |
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Text version
United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold
Identification Number: 1232SA26Q0368
Rev. 3/4/26
In accordance with the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.102 (a), the following documents the decision to restrict competition for this acquisition.
(1) Mission Area and Contracting Activity.
Requisition Number: 1166292
Requesting Activity Agency: NASS National Operations Division (NOD)
Contracting Activity: Contracting Operations Branch/Acquisition and Property Division
(2) Estimated Value
TBD
(3) Brief Description of Supplies or Services This requirement is for the lease and maintenance of two Ricoh Pro 8410s high-speed production printers for a base period and four (4) option periods.
(1) Suggested Source Ricoh USA, Inc. Brand Pro 8410s high-speed printers
(4) Justification for Restricting Competition and the Basis for that Decision.
A. Explain the unique qualifications/characteristics of the proposed contractor or product and why no other contractor or product/service can meet the Government's need.
The Ricoh Pro production printers listed above are the only equipment that meet required print specifications and is compatible with NASS owned finishing equipment. The owned equipment, to include folder, trimmer and booklet maker units, are only compatible with Ricoh production printers and are interchangeable with the new units providing cost savings and ensuring continuous operational status and reduced maintenance down time.
NASS will be replacing two Ricoh printers that will be traded in on the new printers.
Additionally, current NOD PMC staff are trained and proficient with Ricoh printers and finishing equipment. This provides operational continuity and reduces training requirements for new equipment, resulting in further cost savings for the Government.
B. Describe market research conducted and the results or the reason why no market research was conducted.
Market research was conducted to determine if printers from other manufacturers were compatible with existing USDA owned finishing equipment. Ricoh Pro production printers were determined to be the only printers compatible with existing USDA equipment. This requirement will be publicly solicited on sam.gov and competed among vendors that are authorized dealers of Ricoh USA, Inc. manufactured printers.
United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold
Identification Number: 1232SA26Q0368
Rev. 3/4/26
Certifications & Approvals
(5) Contracting Officer’s Certification I certify that the data supporting the recommended use of other than full and open competition accurate and complete to the best of my knowledge and belief. I hereby approve this justification.
Frank Palmer Contracting Officer
| 2026-03-31T11:03:04-0600 | |
| FRANK PALMER |
File details come from the government source that posted it. Updated .