Preventative Maintenance, Repair and Alteration Services: Southern California

U.S. Customs and Border Protection (CBP) is seeking comprehensive preventative maintenance, repair, and alteration services for their facilities across Southern California through an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The procurement covers all labor, supervision, tools, materials, equipment, transportation, licenses, permits, and management necessary to maintain equipment and systems at 36 facility locations encompassing 239 buildings with approximately 3,300 pieces of equipment. Contractors must provide preventive maintenance, quality control, greenhouse gas emissions tracking, detailed maintenance records, and web-based tracking system management for facility systems including HVAC, electrical, plumbing, fire protection, and emergency backup power. The solicitation will be evaluated on a "Best Value" basis using a two-phase competitive process, with evaluation factors in descending order of importance: Technical Approach, Experience, Past Performance, and Price. Phase I proposal submissions are due July 8, 2025, following multiple deadline extensions, with vendor questions having been addressed through amendments posted in June 2025.

This procurement is designated as a total small business set-aside under NAICS code 561210 (Facilities Support Services) with a $47.0 million size standard, and an incumbent contractor currently exists though their pricing details remain proprietary. The contract structure includes estimated annual allocations of $764,500 for minor repairs, $333,300 for intermediate repairs, and $1,375,000 for major repairs, with the total contract value approaching approximately $11.7 million over the full performance period. The anticipated performance period spans a 12-month base period plus four one-year option periods from September 1, 2025, through August 31, 2030, with an initial three-month transition period included in the base year. Work will be performed across ten Southern California counties including Imperial, Kern, Los Angeles, Orange, Riverside, San Bernardino, San Diego, San Luis Obispo, Santa Barbara, and Ventura counties. The contractor must maintain up to 1,500 preventive maintenance tasks per month contract-wide and provide 24/7 telephone services while managing various permits and certifications across multiple CBP Air and Marine Operations and Border Patrol facilities.