Preventative Maintenance for the Uninterruptable Power Supply System, U. S Embassy Windhoek
Closed Solicitation Posted
- Solicitation number
- 19WA8026Q0031
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 2211 Electric Power Generation, Transmission and Distribution
- Place of performance
- Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for three Schneider Electric Symmetra PX2 160 kW uninterruptible power supply systems at the U.S. Embassy Windhoek, with quotations due September 21, 2026 at 17:00 local time. This is an unrestricted acquisition with no set-aside.
Place of performance is Windhoek, Namibia. The contractor must deliver semi-annual maintenance in April and November commencing no later than January 1, 2027, for a base year plus four one-year options, totaling a potential five-year contract period. Work comprises comprehensive preventive maintenance per manufacturer specifications and the detailed Statement of Work, including inspections, cleaning, battery maintenance, voltage and frequency testing, functional tests, firmware reviews, and emergency support within 24 hours. The contractor provides all labor, tools, test equipment, materials, and supervision; maintains safety compliance; submits detailed maintenance checklists and test reports within three days of completion; and provides recommendations for corrective actions and lifecycle replacements.
The contract will be firm fixed price. Award goes to the lowest priced, acceptable, responsible offeror based on compliance with technical requirements and contractor responsibility standards per FAR 9.1. A mandatory pre-quotation conference is scheduled for September 14, 2026 at 09:00 at the Embassy. Quotations must include SF-1449 with Sections 1 and 5 completed, commercial evaluation factors, technical proposals, references, key personnel, strategic plans, OEM certifications, and a Defense Base Act insurance quote. Pricing must be quoted separately for each performance year, with VAT as a separate line item. All offerors must be registered in the SAM database prior to submission. The NAICS code is 2211, Electric Power Generation, Transmission and Distribution; the PSC code is J030, Maint/Repair/Rebuild Of Equipment–Mechanical Power Transmission Equipment.
Notice text
The U.S. Embassy Windhoek hereby provides the following Solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for:
The provision of preventive maintenance services for the facility’s uninterruptable power supply systems. The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW). The intent is to ensure the entire standby uninterruptable power supply system for this facility are maintained according to manufacturer’s recommendations, ensure the readiness and proper operation of the system, and eliminate system malfunction, breakdown, and deterioration when units are activated/running.
The government may award the contract based on the initial offer, without discussion. The resultant contract will be a firm fixed price type contract.
Queries should be addressed to email: whkproc@state.gov
NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://sam.gov
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Preventative Maintenance for the Uninterruptable Power Supply System, U. S Embassy Windhoek | Pre-Solicitation |
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