Cover letter - RFQ No. 19WA8026Q0031 - Preventative Maintenance for the Uninterruptable Power Supply System, U.S Embassy Windhoek.pdf

This document is a Request for Quotes (RFQ) letter from the U.S. Embassy in Windhoek, Namibia, soliciting quotations for preventative maintenance services for the Uninterruptible Power Supply System. The RFQ number is 19WA8026Q0031, issued on August 21, 2026. Quotations are due September 21, 2026, at 17:00 local time, with a mandatory pre-quotation conference scheduled for September 14, 2026, at 09:00 at the Embassy location. The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest acceptable offer based on initial proposals without discussions, though discussions may be held with competitive range offerors if necessary.

Quotations must be submitted either in a sealed envelope delivered to the Embassy's Contracting Unit at P.O. Box 12029, Windhoek, or electronically to windhoekbidsubmission@state.gov. Electronic submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or PDF format with file sizes not exceeding 15MB. Offerors must complete and submit SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, a DBA Insurance Quote, and proof of SAM registration. Quotations must be in English and complete; incomplete submissions will not be accepted. All offerors must be registered in the SAM database prior to proposal submission in accordance with FAR 4.1102. Questions should be directed to the Contracting Officer at whkproc@state.gov.