Potable Water Machine Maintenance (BPA) (8358)

The Department of the Air Force Materiel Command Air Force Sustainment Center is soliciting maintenance and repair services for potable water and ice machines at Hill Air Force Base in Utah. This combined synopsis/solicitation covers quarterly preventive maintenance and unscheduled repair services for 30 water/ice machines (manufactured by Manitowoc, Scotsman, and Hoshizaki) operated by the 309 Aircraft Maintenance Support Group. Key contract requirements include performing quarterly maintenance four times annually with filter changes, internal plumbing inspections, cleaning, and sanitization in accordance with NSF/ANSI 61 National Standards; responding to machine failures within 24 hours with on-site arrival within two business days; maintaining replacement parts inventory; and submitting certificates of work performed after each maintenance cycle. The evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, with technical acceptability determined by the offeror's demonstrated experience with the specified water/ice machine types and ability to meet required response timeframes. The proposal deadline is November 7, 2025, with the most recent questions and responses posted on October 30, 2025.

This procurement is designated as a 100% small business set-aside under NAICS Code 811310 with a small business size standard of $8,000,000. The current incumbent contractor holds BPA number FA8224-21-A-0001. A five-year Blanket Purchase Agreement will be established with an individual call limit of $25,000, and the Total Evaluated Price will be calculated based on quarterly maintenance costs, unscheduled maintenance (notional 25 occurrences), and initial assessment costs. The pricing structure also includes tiered materials repair categories ranging from $50 to $1,000 for parts replacement, with contractors proposing fully burdened hourly labor rates and per-machine quarterly maintenance fees. All services must be performed at Hill Air Force Base in Utah during normal business hours (0600-1600, Monday through Thursday), with contractors required to comply with OSHA regulations, Voluntary Protection Program standards, and applicable Service Contract Act wage determinations for Utah Counties (Davis, Morgan, and Weber).