Combined Synopsis FA822426Q0008.pdf

Combined Synopsis/Solicitation

Drinking Water Machine Maintenance for Hill Air Force Base

(1) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(2) Solicitation Number: FA8224-26-Q-0008

This solicitation is issued as a Request for Quotation (RFQ).

(3) This solicitation document and incorporated provisions and clauses are in effect through Federal

Acquisition Circular 2025-06.

(4) This requirement is 100% small business set-aside

NAICS Code: 811310

Small Business Size Standard: $12.5M

(5) Description of services to be acquired:

Maintenance and repair services of twenty seven (27) water/ice machines for the 309 Aircraft

Maintenance Support Group (AMXG) at Hill Air Force Base (AFB), Utah. The make and model of the machines are included in Attachment 3. These services will include quarterly maintenance of each machine and unscheduled maintenance and repair as needed in accordance with the attached

Performance Work Statement (PWS).

(6) Length and dates of Agreements and place of performance and acceptance:

A five (5) year Blanket Purchase Agreement (BPA) will be established in accordance with FAR

13.303. The place of performance and acceptance is Hill AFB, Utah.

(7) BPA details:

a) BPA Description. In accordance with the attached Performance Work Statement (PWS), the contractor is responsible for providing maintenance and repair of the water/ice machines outlined in Attachment 3, if and when requested by the Contracting Officer (CO) or the CO’s authorized representative. Quarterly maintenance must be provided within the quarter the call/order is issued. For unscheduled maintenance the contractor must arrive onsite within two (2) business days after the call/order is issued and provide maintenance/repair services as needed. The ordering period will be five (5) years and the period of performance will be five (years) from the date of BPA award. Purchases, which may also be referred to as calls or orders, may be written or oral. Such calls shall include:

1) Name of contractor

2) Quantity of machines

3) Pricing (consistent with Pricing List)

4) Service Dates

5) Designation of appropriations chargeable

6) Name of person placing the call

b) Extent of obligation. After a BPA is awarded, the Government is obligated only to the extent of authorized calls actually issued under the BPA, and then only when services of water/ice machines have been provided and accepted by the Government. The Government reserves the right to cancel an awarded BPA at any time, and is only bound to the extent that the contractor shall be given 10 days written notice prior to cancelling a BPA.

c) Purchase limitation. Individual call under an awarded BPA shall not exceed $25,000.00. A dollar limitation of $350,000.00 shall apply for each individual purchase/SF1449 made by the

Contracting Officer. There will be no minimum required purchase for an awarded BPA.

d) Individuals authorized to purchase under an awarded BPA. Individuals authorized to issue calls under an awarded BPA will be determined at the time of award.

e) Certificate of Work Performed. All services provided under an awarded BPA shall be accompanied by a Certificate of Work Performed submitted to the designated Government

Representative, detailing the work performed as required in the attached PWS.

f) Invoices. Invoices shall be submitted each time services are provided under an awarded BPA. In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, use of electronic payment requests is mandatory. Wide Area WorkFlow (WAWF) is the Department of

Defense system of choice for submission of invoices and receipt/acceptance of documents.

Detailed information regarding WAWF is available on the internet at https://wawf.eb.mil/.

However, at the Government’s discretion, a Government Purchase Card may be used in accordance with FAR 52.232-36 Payment by Third Party, to make payments for calls issued after receipt of a proper invoice.

g) Pricing. As part of the offeror's quote, prices shall be provided on the attached Pricing List.

Negotiated and agreed upon pricing will then be attached to an awarded BPA as a Pricing Exhibit which will be utilized for placing calls. A review of the established pricing with the offeror may be made annually and a determination made if market conditions warrant an increase, decrease or no change to the pricing.

h) Clauses. Clauses included in this request for quote will apply to an awarded BPA and each call issued under the BPA.

i) Call Registers:

When placing orders against a BPA, calls are recorded on a call register by the government.

j) Attachments:

1) Statement of Work

2) Pricing List

3) Machines & Locations

4) CDRL A001 Contractors Field Service Report

5) Wage Determination 2015-5483 Rev 27

(8) The provision at 52.212-1, Instruction to Offerors – Commercial Items, applies to this acquisition.

Offers are due by 11:00 am mountain time 31 Oct 2025, via electronic mail to willie.little@us.af.mil and rosita.crawford@us.af.mil. Offeror is responsible for verifying receipt of offer. Offeror is responsible for the following

• Provide CAGE code when submitting offer

• Offeror shall provide a clear methodology that demonstrates the offeror has the capability and experience to provide repairs and maintenance, in accordance with the PWS, for the machines listed in the Machines & Locations (see Attachment 3). This methodology shall include a https://wawf.eb.mil/ mailto:willie.little@us.af.mil mailto:rosita.crawford@us.af.mil minimum of five (5) years of maintenance/repair experience with the same or similar types of

Manitowoc water/ice machines.

• Offeror shall provide a clear methodology that demonstrates how the offeror’s will meet the requirement to arrive onsite at Hill Air Force Base, Utah, within two (2) business days of a request for service.

• Copying and pasting the required capabilities does not demonstrate of how the offer meets the required specifications and capabilities

• Offeror shall fill in their proposed pricing on the attachment 4 Pricing List, following the instructions included in the Pricing List.

(9) The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition

(a) The Government will issue a Blanket Purchase Agreement resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technical Acceptability of Experience with the ability to comply with the PWS provided within this solicitation (explain capability and history of identical/similar work, a minimum of 5 years’ experience)

(b) Price: Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on the pricing proposed on the attached Pricing List. The offeror’s total evaluated price

(TEP) will be calculated by adding together the proposed Quarterly Maintenance, Unscheduled

Maintenance and the Initial Maintenance calculations.

• Quarterly Maintenance will be calculated by taking the proposed amounts for quarterly maintenance, multiplying those amounts by the number of respective machines and multiplying those amounts by 19 (number of quarters).

• Unscheduled Maintenance will be calculated by multiplying the proposed assessment price by the Government estimated number of unscheduled maintenance repairs that will be needed during the period of performance. This will be added to the product of the proposed hourly labor rate multiplied by Government estimated notional hours.

• Initial Maintenance will be calculated by adding the proposed assessment price to the product of the proposed hourly labor rate multiplied by Government estimated notional hours.

One award will be made to the offeror with the lowest TEP whose offer is also found to be technically acceptable.

Technical Acceptability: An offeror’s quote, when evaluated, will be found either technically acceptable or technically unacceptable for the subfactors of Experience and Response Time.

• The Experience subfactor will be evaluated based on the offeror’s quote providing a clear methodology that demonstrates the offeror has the capability and experience to provide repairs and maintenance for the machines listed in Attachment 3. This methodology shall include a minimum of five (5) years of maintenance/repair experience with the same or similar types of Manitowoc water/ice machines.

Copying and pasting the required capabilities does not demonstrate how the offer meets the required capabilities and experience. Only information submitted with the offeror’s quote will be evaluated for technical acceptability. The offeror shall ensure their quote is clear and excludes inconsistencies.

Additional credit will not be given for exceeding the specifications and required capabilities outlined in the Performance Work Statement. Only the two lowest priced proposals will be evaluated for technical acceptability. The next lowest priced offeror will only be evaluated if either of the aforementioned offers are found technically unacceptable (and so on). Submit only written offers;

oral offers will not be accepted. All companies or individuals responding must be registered with the

System for Award Management (SAM).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in an agreement without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer or part of an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(10) Offerors are advised to include a completed copy of the provisions at FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, with its offer.

(11) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(12) The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items, applies to this acquisition.

(13) Other Clauses and Provisions applicable to this acquisition are included at the end of this document.

(14) Defense Priorities and Allocations System (DPAS): N/A

(15) This acquisition is subject to the Service Contract Labor Standards. The applicable Wage

Determination, WD 2015-5483 Revision 27, is attached (attachment #2). The applicable occupation code and title are 23110, Appliance Mechanic. Currently the minimum labor rate is $24.16 and the health & welfare rate is $5.55/hr. Executive Order 13706 is applicable.

(16) Proposal Submission Information:

Offers are due by 11:00 am mountain time 31Oct 2025 via electronic mail to willie.little@us.af.mil and rosita.crawford@us.af.mil

(17) For additional information regarding the solicitation, contact the Primary POC Willie Little at willie.little@us.af.mil or Alternate POC Rosita Crawford at rosita.crawford@us.af.mil

Notice to Offerors:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address.

https://www.acquisition.gov Attachment:

1. Clauses pp.1-47

2. Performance Work Statement (PWS) pp.1-9

3. Ice Machines locations p.1

4. Contract Data Requirement List (CDRL) A0001 pp. 1-3

5. Pricing List p.1

6. Service Contract Act Wage Determination pp. 1-11 mailto:willie.little@us.af.mil mailto:rosita.crawford@us.af.mil mailto:willie.little@us.af.mil mailto:rosita.crawford@us.af.mil https://www.acquisition.gov/