Parts and Repair Ordering System (PROS) Prime Contractor
Closed Pre-Solicitation Posted
- Solicitation number
- FA8630-24-R-B007
- Agency
-
Lifecycle Management Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541614 Process, Physical Distribution, and Logistics Consulting Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Security Assistance and Cooperation (AFSAC) Directorate at Wright-Patterson Air Force Base intends to award a single prime contractor for the Parts and Repair Ordering System (PROS 7), a 10-year Indefinite Delivery/Indefinite Quantity contract supporting Foreign Military Sales logistics for Air Force, Navy, and Army customers with an expected solicitation release in July 2025.
The contract structure includes a five-year base period and five one-year option periods plus a potential six-month extension. The contractor will provide commercial buying services for non-standard and difficult-to-support standard items, including parts procurement, maintenance support, repair coordination, and task order management. Historical data spans May 2017 through April 2025, covering over 200,000 part and maintenance requisitions averaging 2,093 monthly actions across 33 task orders and nearly 100 Foreign Military Sales partner nations, though the Government emphasizes future quantities are not guaranteed and depend on FMS customer requirements.
The contractor must hold Aerospace 9100 (AS9100) certification and demonstrate recent relevant Foreign Military Sales logistics contract experience. Proposals require seven volumes: Executive Summary, two gate submissions, Technical, Past Performance, Price, and Contract Documentation. Evaluation uses a best-value tradeoff methodology across three factors—Technical (most important), Past Performance, and Price (least important)—with technical merit assessed on five measures including non-standard parts ordering and repair, customer communication, invoicing, information processing, and obsolescence mitigation through vendor management.
Small business subcontracting participation of at least 39% is mandated. The contract begins 31 December 2025. Work is performed worldwide supporting tri-service FMS customers. Offerors must submit proposals electronically via DoD SAFE with page limits and specific formatting per RFP requirements. A draft Performance Work Statement, pricing matrix, Section L and M evaluation criteria, supply discrepancy report processes, and contract data requirements lists are available for review.
Notice text
9 versions
Update #9 · Latest ·
The Solicitation for PROS 7 is active. See Notice ID FA863025RB007.
This source sought opportunity (FA8630-24-R-B007) will remain for industry lookback, but will not be updated further. All RFP documents on the active solicitation supersede drafts retained here.
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
01 April 2025: A zipped file containing a single "Dummy" .XML file titled "2025_Sample_Pros_Extract" is uploaded. This .XML file is representative of the data offerors can expect to receive from SAMIS.
13 June 2025: A revised DRAFT PWS and new H Clause, PROS 7 Objective Performance Incentive (Jun 2025) have been posted. This DRAFT PWS supersedes earlier versions.
2 July 2025: A DRAFT Solicitation/Model Contract, Contract Data Requirements List (CDRL), SDR Process Contract Attachment, and Section L and M have been posted. The Government is seeking critical feedback on document content, any needed clarifications, and other offeror concerns. Due to the July 4th holiday, the Government requests all feedback be submitted to the Points of Contact no later than 1600 EST 18 July 2025.
Please take note of the evaluation criteria and instructions provided in Sections L & M, both for the PROS IDIQ and initial task order. The Government intends to use Gates for this source selection, which must be passed with an "Acceptable" rating for evaluation of proposal. Should an Offeror receive an "Unacceptable" rating for either/both Gates, their proposal will not be further evaluated or considered for award.
This effort is subject to the Service Contract Act (SCA). Contractors employing service employees must comply with either the applicable Wage Determination or, if no Wage Determination exists, the Fair Labor Standards Act (FLSA) minimum wage. The awarded contract will incorporate any applicable Wage Determination.
24 July 2025: Two (2) documents are added to this posting, (1) the DRAFT Section J, Attachment 5 Pricing Matrix and (2) PROS Historical Data. The first document represents how Offerors will enter their pricing information for proposal submission; the second document captures the Government's data for recent PROS quantities of supply, maintenance, and task order actions and related cancellations. Offerors are warned that these actuals are provided for program insight only, and the Government cannot guarantee that future PROS use will be similar. All quantities are decided by FMS requirements from our allied partners. We recommend downloading these documents for ease of viewing.
Discrepancies between the actuals presented in the PROS Historical Data and the "estimated quantity" of the Pricing Matrix are intentional; Offerors are advised that the PROS Historical Data is the most accurate, while the Pricing Matrix quantities have been slightly altered for ease of TEP evaluation.
Additionally, Offerors are advised that proposal submission will be required via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module in lieu of DoD SAFE. Use of the PIEE module allows real-time confirmation of submissions and receipt. However, this tool requires all Offerors to create a Proposal Manager role for submission. Navigate to https://piee.eb.mil/ for account creation or role adjustment on existing accounts. Training materials are available for completing various functions of the Proposal Manager or Proposal View Only roles. This tool also has a limit of 1.9 GB per document, which will be captured in Section L as a change from the prior document size limit.
The Government is reviewing all feedback and questions submitted in respond to the Draft documents of this posting. Once complete, the Government will provide a combined list of all contractor questions, Government responses, and any resulting document edits.
The Government reserves the right to revise these documents at any time prior to Request for Proposal issuance. All documents provided are drafts.
The Solicitation for PROS 7 is active. See Notice ID FA8630-25-R-B007.
Update #8 ·
The Solicitation for PROS 7 is not yet active.
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
01 April 2025: A zipped file containing a single "Dummy" .XML file titled "2025_Sample_Pros_Extract" is uploaded. This .XML file is representative of the data offerors can expect to receive from SAMIS.
13 June 2025: A revised DRAFT PWS and new H Clause, PROS 7 Objective Performance Incentive (Jun 2025) have been posted. This DRAFT PWS supersedes earlier versions.
2 July 2025: A DRAFT Solicitation/Model Contract, Contract Data Requirements List (CDRL), SDR Process Contract Attachment, and Section L and M have been posted. The Government is seeking critical feedback on document content, any needed clarifications, and other offeror concerns. Due to the July 4th holiday, the Government requests all feedback be submitted to the Points of Contact no later than 1600 EST 18 July 2025.
Please take note of the evaluation criteria and instructions provided in Sections L & M, both for the PROS IDIQ and initial task order. The Government intends to use Gates for this source selection, which must be passed with an "Acceptable" rating for evaluation of proposal. Should an Offeror receive an "Unacceptable" rating for either/both Gates, their proposal will not be further evaluated or considered for award.
This effort is subject to the Service Contract Act (SCA). Contractors employing service employees must comply with either the applicable Wage Determination or, if no Wage Determination exists, the Fair Labor Standards Act (FLSA) minimum wage. The awarded contract will incorporate any applicable Wage Determination.
24 July 2025: Two (2) documents are added to this posting, (1) the DRAFT Section J, Attachment 5 Pricing Matrix and (2) PROS Historical Data. The first document represents how Offerors will enter their pricing information for proposal submission; the second document captures the Government's data for recent PROS quantities of supply, maintenance, and task order actions and related cancellations. Offerors are warned that these actuals are provided for program insight only, and the Government cannot guarantee that future PROS use will be similar. All quantities are decided by FMS requirements from our allied partners. We recommend downloading these documents for ease of viewing.
Discrepancies between the actuals presented in the PROS Historical Data and the "estimated quantity" of the Pricing Matrix are intentional; Offerors are advised that the PROS Historical Data is the most accurate, while the Pricing Matrix quantities have been slightly altered for ease of TEP evaluation.
Additionally, Offerors are advised that proposal submission will be required via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module in lieu of DoD SAFE. Use of the PIEE module allows real-time confirmation of submissions and receipt. However, this tool requires all Offerors to create a Proposal Manager role for submission. Navigate to https://piee.eb.mil/ for account creation or role adjustment on existing accounts. Training materials are available for completing various functions of the Proposal Manager or Proposal View Only roles. This tool also has a limit of 1.9 GB per document, which will be captured in Section L as a change from the prior document size limit.
The Government is reviewing all feedback and questions submitted in respond to the Draft documents of this posting. Once complete, the Government will provide a combined list of all contractor questions, Government responses, and any resulting document edits.
The Government reserves the right to revise these documents at any time prior to Request for Proposal issuance. All documents provided are drafts.
The Solicitation for PROS 7 is not yet active.
Update #7 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
01 April 2025: A zipped file containing a single "Dummy" .XML file titled "2025_Sample_Pros_Extract" is uploaded. This .XML file is representative of the data offerors can expect to receive from SAMIS.
13 June 2025: A revised DRAFT PWS and new H Clause, PROS 7 Objective Performance Incentive (Jun 2025) have been posted. This DRAFT PWS supersedes earlier versions.
2 July 2025: A DRAFT Solicitation/Model Contract, Contract Data Requirements List (CDRL), SDR Process Contract Attachment, and Section L and M have been posted. The Government is seeking critical feedback on document content, any needed clarifications, and other offeror concerns. Due to the July 4th holiday, the Government requests all feedback be submitted to the Points of Contact no later than 1600 EST 18 July 2025.
Please take note of the evaluation criteria and instructions provided in Sections L & M, both for the PROS IDIQ and initial task order. The Government intends to use Gates for this source selection, which must be passed with an "Acceptable" rating for evaluation of proposal. Should an Offeror receive an "Unacceptable" rating for either/both Gates, their proposal will not be further evaluated or considered for award.
This effort is subject to the Service Contract Act (SCA). Contractors employing service employees must comply with either the applicable Wage Determination or, if no Wage Determination exists, the Fair Labor Standards Act (FLSA) minimum wage. The awarded contract will incorporate any applicable Wage Determination.
The Government reserves the right to revise these documents at any time prior to Request for Proposal issuance. All documents provided are drafts; no active solicitiation for this requirement yet exists.
Update #6 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
01 April 2025: A zipped file containing a single "Dummy" .XML file titled "2025_Sample_Pros_Extract" is uploaded. This .XML file is representative of the data offerors can expect to receive from SAMIS.
13 June 2025: A revised DRAFT PWS and new H Clause, PROS 7 Objective Performance Incentive (Jun 2025) have been posted. This DRAFT PWS supersedes earlier versions. The Government is seeking feedback and any necessary clarifications regarding these documents. The Government intends to provide the remaining DRAFT RFP documents, including Section L and M, Contract Data Requirements List (CDRL), and Model Contract with other contract attachments, later in June for similar feedback. The Government requests all feedback be submitted to the Points of Contact no later than 1600 EST 11 July 2025.
The Government reserves the right to revise these documents at any time prior to Request for Proposal issuance.
Update #5 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
01 April 2025: A zipped file containing a single "Dummy" .XML file titled "2025_Sample_Pros_Extract" is uploaded. This .XML file is representative of the data offerors can expect to receive from SAMIS.
Update #4 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
25 September 2024: Attachment 2 DRAFT PWS dated 1 Oct 2024 is added. This DRAFT copy is provided to clarify desired PROS 7 requirements and offer a feedback opportunity from interested parties. Please note there are improvements from prior iterations of the PROS program.
Following a 30-day period for review, the Government intends to offer individual interviews with interested parties to take questions, concerns, or suggestions relating to this DRAFT PWS. This offer is open to all interested parties; opting to accept or decline an interview and/or provide feedback will have no effect on your ability to compete for this award.
Interviews will be available not earlier than 28 October 2024. Please email the Points of Contact with your availability if you are interested in a TEAMS meeting. Please use the POC emails if you would prefer to submit written DRAFT PWS feedback.
While this posting is intended for interested parties seeking the Prime Contractor role, parties interested in a subcontractor capacity are also invited to offer feedback on the DRAFT PWS. Subcontractors are not required to act as a prerequisite for support under the PROS 7 award.
The Government reserves the right to revise the PWS at any time prior to Request for Proposal issuance.
Update #3 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
3 July 2024: Attachment 1 is added to provide Government responses to questions related to this posting.
Update #2 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) Prime Contractor requirements. See attached Sources Sought Synopsis for full details.
Update #1 ·
The Air Force Security Assistance and Cooperation (AFSAC) Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) requirements. See attached Sources Sought Synopsis for full details.
Files
| File | Type | Posted |
|---|---|---|
| PROS Historical Actuals.xlsx | XLSX spreadsheet | |
| PROS 7 Section J Attachment 5 - Pricing Matrix.xlsx | XLSX spreadsheet | |
| DRAFT CDRLS 2Jul25.pdf | ||
| Solicitation - FA863025RB007 2Jul25.pdf | ||
| DRAFT SDR Processes 2 Jul 25.pdf | ||
| PROS 7 Section M DRAFT RFP 2Jul25.docx | DOCX document | |
| PROS 7 Section L DRAFT RFP 2Jul25.docx | DOCX document | |
| DRAFT PWS PROS 7 13Jun25.pdf | ||
| PROS 7 OPI Clause.pdf | ||
| 2025_Sample_Pros_Extract.zip | ZIP file | |
| Attachment 2 Draft PWS 1Oct2024.pdf | ||
| Attachment 1 Questions and USG Responses 3July2024.pdf | ||
| SSS 4 June 2024.pdf |
Show all 13
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