SSS 4 June 2024.pdf

SOURCES SOUGHT SYNOPSIS

Parts and Repair Ordering System (PROS)

THIS IS A SOURCES SOUGHT ONLY. This announcement constitutes a Sources Sought

Synopsis (SSS) for the purpose of conducting market research. No solicitation currently exists.

This is not a request for quote, request for proposal, or invitation to bid, nor is this to be construed as a commitment by the U.S. Government (Government) to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will not reimburse or pay for any information submitted in response to this SSS or any follow-up information requests. This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for Foreign Military Sales (FMS) programs.

INSTRUCTIONS:

1. The document below describes the Air Force Security Assistance and Cooperation (AFSAC) Parts and Repair Ordering System (PROS) requirement and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the Government’s inability to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.).

3. Both large and small businesses are encouraged to participate in this market research. Joint ventures or teaming arrangements are encouraged.

4. For all questions and formal submissions, interested parties should direct emails to:

• AFSAC PROS Contracting at AFSAC.Pros.Contracting@us.af.mil

• Ms. Alexis Spahn, Contracting Officer at Alexis.Spahn@us.af.mil

• Mr. Stephen Wells, Contract Specialist at Stephen.Wells.2@us.af.mil

5. Specific questions related to this posting should be submitted no later than 4:00

PM EST, Friday 28 June 2024 to ensure Government reply prior to the response deadline below.

6. Interested parties should submit written responses via email no later than 11:59

PM EST, Sunday, 07 July 2024.

REQUIREMENTS DESCRIPTION

The AFSAC Directorate, located at Wright-Patterson Air Force Base, is surveying the market to identify potential sources that possess the expertise, capabilities, and experience to meet the Parts and Repair Ordering System (PROS) requirements.

The purpose of the AFSAC PROS program is to provide acquisition services for non-standard and difficult-to-support standard items, and act as a contracting vehicle to award task orders for specialized, technical services in support of Foreign Military Sales (FMS) customers.

The AFSAC PROS contract will be a performance-based service acquisition; the Prime Contractor will provide and execute a vehicle to procure supply items, maintenance support services, and the management of task orders. This effort will be tri-service, supporting Air Force, Navy, and Army FMS customers.

The prospective Single-Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract’s period of performance will consist of a five (5) year base ordering period (01 Jan 2027 – 31 Dec 2031) and five (5) single-year options. A five (5) year closeout period will follow the end of the ordering period, for a maximum possible length of fifteen (15) years. The contract type will be a mix of firm-fixed-price, cost-reimbursable, and incentive.

The objectives of the PROS contract are to provide timely support, competitive pricing, quality service, and quality program management. The PROS program goal is to provide “one-stop shopping” for our FMS customers. Contractors should expect difficulty in predicting what parts or repairs our foreign customers will need at any given time to sustain their diverse weapon systems. The historical average for repeated procurement is less than 1.5%.

Contractors should also be aware that supply and repair items may have long lead times, and the Prime Contractor cannot invoice until shipment occurs. The current PROS program provides parts and repair ordering capability to over 100 countries possessing nearly 11,000 aircraft and hundreds of different weapon systems. These systems date from the 1940s to present day. Orders will range from within the Simplified Acquisition Threshold (approximately 90% of the current workload) to over $5M for replacement of major aircraft or ship parts and support equipment. Filling a requisition includes verifying the requirement, locating multiple vendors, competing the procurement, documenting the procurement in a pricing memorandum, awarding orders, monitoring vendor performance, and administering the requisition through delivery.

Approximately 75% of current supply actions are non-standard: not stored, stocked, issued, or managed by the U.S. Air Force and do not have an associated National Stock Number (NSN). Standard items with an NSN account for approximately 25% of the remaining actions and are waived by the U.S. Air Force for supply action usually due to inability to meet an established need date. However, the managing U.S. Department of Defense (DoD) source of supply restricts acquisitions to only U.S. DoD approved sources. Approximately 22,000 supply requisitions and 4,500 maintenance requisitions are issued per year. Approximately 80% of the contract actions are supply; the remaining 20% are maintenance and task orders.

(end of Requirements Description)

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• Commercial and Government Entity Code (CAGE):

• Unique Entity Identifier (UEI/UEID):

• Phone Number:

• E-mail Address:

• Web Page URL:

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

• Any other helpful information the Government should know about your entity.

• Size of business pursuant to North American Industry Classification System (NAICS)

Code:

541614 Process, Physical Distribution, and Logistics Consulting Services

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Service-Disabled Veteran-Owned Small Business (Yes / No)

• Economically Disadvantaged Women-Owned Small Business (Yes / No)

• Woman-Owned Small Business (Yes / No)

(end of Part I: Business Information)

Part II. Capability Survey Questions

General Capability Questions:

1. Describe how you would provide transparency to USG and FMS customer using current and evolving technology throughout the contract period of performance. The areas to be addressed should include, at a minimum, business processes, asset visibility from requisition to shipment/delivery, and vendor management.

a. Would the FMS customer have access to the same information as the USG?

b. How would you protect FMS customer data?

c. What metrics would you recommend to support data-driven decision making?

2. Describe how you would ensure OEM participation in vendor pool.

3. Describe how you would maximize competition among vendors to drive performance, quality, and schedule.

4. Describe how you would manage vendors to ensure contractual compliance. How would you monitor vendor performance?

5. Describe how you would address obsolescence issues, identify opportunities for innovation.

6. Also, include any comments/suggestions on structuring Supply Discrepancy Reports (SDR)/Warranty liability and resolution.

7. Provide confirmation that NAICS code 541614 is appropriate for this effort. If you identify a more suitable NAICS code, please include that in your response.

8. Describe your capability for exchanging data through the Defense Automated Addressing System and/or DISA secure file gateway.

9. Briefly describe the capabilities of your business facility and the nature of the services you provide. Include a description of your staff composition and management structure.

10. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point(s) of contact (Contracting Officer or Program Manager).

11. Are there specific requirements in this posting that would currently preclude your business from being a viable solution to our requirement?

(end of Part II: Capability Survey Questions)